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<?xml version='1.0' encoding='UTF-8'?><rss xmlns:atom="http://www.w3.org/200 ...
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&lt;div style=&quot;text-align: center;&quot;&gt;&lt;iframe allowfullscreen= ...

line 3, column 995: description should not contain relative URL references: //www.slideshare.net/GavinBollard/how-to-create-a-project-dashboard-using-share-point-lists [help]

... rd&lt;/a&gt;&lt;/strong&gt; &lt;/div&gt;</description><link>https://domi ...
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line 896, column 0: Non-html tag: your (3 occurrences) [help]

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line 1087, column 495: Missing atom:link with rel="self" [help]

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Source: http://dominogavin.blogspot.com/feeds/posts/default?alt=rss

<?xml version='1.0' encoding='UTF-8'?><rss xmlns:atom="http://www.w3.org/2005/Atom" xmlns:openSearch="http://a9.com/-/spec/opensearchrss/1.0/" xmlns:blogger="http://schemas.google.com/blogger/2008" xmlns:georss="http://www.georss.org/georss" xmlns:gd="http://schemas.google.com/g/2005" xmlns:thr="http://purl.org/syndication/thread/1.0" version="2.0"><channel><atom:id>tag:blogger.com,1999:blog-17199472</atom:id><lastBuildDate>Tue, 23 Apr 2024 10:08:30 +0000</lastBuildDate><category>IBM</category><category>Lotus</category><category>Domino</category><category>Notes 8</category><category>Blackberry</category><category>IBM Connections</category><category>Office 365</category><category>Google</category><category>Microsoft</category><category>How To</category><category>Disasters</category><category>IBM Notes</category><category>Windows</category><category>Sharepoint</category><category>Microsoft 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Formats</category><category>File Management</category><category>Firewalls</category><category>Forms</category><category>Gadgets</category><category>Gmail</category><category>Google Apps</category><category>Google Drive</category><category>Guests</category><category>Import</category><category>Javascript</category><category>KVM</category><category>Kaspersky</category><category>Layout</category><category>Legal</category><category>LinkedIN</category><category>Macros</category><category>Microsoft Excel</category><category>Microsoft Forms</category><category>Microsoft Yammer</category><category>MySpace</category><category>NoSQL</category><category>Notes</category><category>Payments</category><category>Plug-In</category><category>Policies</category><category>Power</category><category>PowerPoint</category><category>Project Management</category><category>RDP</category><category>Records Mgmt</category><category>Review</category><category>Room Bookings</category><category>SQL</category><category>SendGrid</category><category>Service Orientated Architecture</category><category>Shadow IT</category><category>Sharefile</category><category>Siri</category><category>Skype</category><category>Surface Book</category><category>Surface Hub</category><category>Synchronisation</category><category>Tay</category><category>Templates</category><category>USB</category><category>Unified Communications</category><category>VPN</category><category>Views</category><category>Wallpaper</category><category>Watson</category><category>Wi-Fi</category><category>Widgets</category><category>comparisons</category><category>databases</category><category>digg</category><category>https</category><title>Real World Computing</title><description></description><link>https://dominogavin.blogspot.com/</link><managingEditor>noreply@blogger.com (Gavin Bollard)</managingEditor><generator>Blogger</generator><openSearch:totalResults>329</openSearch:totalResults><openSearch:startIndex>1</openSearch:startIndex><openSearch:itemsPerPage>25</openSearch:itemsPerPage><item><guid isPermaLink="false">tag:blogger.com,1999:blog-17199472.post-3815927619463585420</guid><pubDate>Sun, 14 Apr 2024 21:18:00 +0000</pubDate><atom:updated>2024-04-15T07:48:39.599+10:00</atom:updated><category domain="http://www.blogger.com/atom/ns#">API</category><category domain="http://www.blogger.com/atom/ns#">Domino</category><category domain="http://www.blogger.com/atom/ns#">HCL</category><title>HCL and Domino and the Rest API - 1 Installation</title><description><p><i>I've been meaning to write this post for at least a year but these days I'm always too busy for blogging. Last year, we embarked on a project in which we wanted to regularly exchange data between Domino and a SQL server database on Azure.&nbsp;</i></p><div class="separator" style="clear: both; text-align: center;"><a href="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEirSQcjRPB3xPulirRE_CQSlepO277qNcVfJF3PUIvxR1XkURIIDxfKx9cbeoq-3dDuuE5rE6ekGx338RBTRNENydM2pog9RXSCi_V5i9Z0N6jbSRS3USkE9WqG6kJFJnPZJ9C_mrTPimKjwxn5vkhocOpq1TejrvSJV66FrQYGaWk6oAi8hlHC6w/s1080/RESTAPILogo.png" imageanchor="1" style="margin-left: 1em; margin-right: 1em;"><img border="0" data-original-height="1080" data-original-width="1065" height="320" src="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEirSQcjRPB3xPulirRE_CQSlepO277qNcVfJF3PUIvxR1XkURIIDxfKx9cbeoq-3dDuuE5rE6ekGx338RBTRNENydM2pog9RXSCi_V5i9Z0N6jbSRS3USkE9WqG6kJFJnPZJ9C_mrTPimKjwxn5vkhocOpq1TejrvSJV66FrQYGaWk6oAi8hlHC6w/s320/RESTAPILogo.png" width="316" /></a></div><br /><p>We looked at several third party options before realizing that HCL Domino had what we needed built-in and out of the box - even better, HCL also had a "codeless" solution (Foundry) available to us to do the whole transfer.&nbsp;</p><p>This post will most likely be the first part of a series that covers the REST API and a bit of Foundry. I'm no expert on either but there's not a lot of information out there so anything is better than nothing.&nbsp;</p><h2 style="text-align: left;">Prepping the Environment</h2><p>Before embarking on our API journey, we upgraded our servers to Domino 12.0.2. It's something of a sore point with me that people think that it's fine to leave Domino on much older versions, for example, release 9. It isn't. Old versions of any software have security holes and Domino is no exception. Unless you're happy working on Windows 95 and Word 97 and you don't have any internet services, you should always be on the latest.&nbsp;</p><p>Just consider how you will explain your "cost cutting" to your board of directors when your systems have been hacked. Don't take the risk, stay up to date.&nbsp;</p><h2 style="text-align: left;">Installing the REST API</h2><div>You can find HCL's REST API Documentation <a href="https://opensource.hcltechsw.com/Domino-rest-api/index.html " target="_blank">here</a>. It took me a little while to figure out how to install it. Essentially, you need to add Java to your file path and use a command line installer to get the REST API running. It was quite a while ago but our command line was something like this.</div><div><br /></div><div><div class="OutlineElement Ltr SCXW9969858 BCX8" style="-webkit-tap-highlight-color: transparent; -webkit-user-drag: none; background-color: white; clear: both; cursor: text; direction: ltr; font-family: &quot;Segoe UI&quot;, &quot;Segoe UI Web&quot;, Arial, Verdana, sans-serif; font-size: 12px; margin: 0px; overflow: visible; padding: 0px; position: relative; user-select: text;"><p class="Paragraph SCXW9969858 BCX8" paraeid="{048087b3-ad8d-442c-94be-7dc758fbdd3e}{218}" paraid="530719789" style="-webkit-tap-highlight-color: transparent; -webkit-user-drag: none; background-color: #e7e6e6; color: windowtext; font-kerning: none; margin: 0px; overflow-wrap: break-word; padding: 0px; user-select: text; vertical-align: baseline; white-space-collapse: preserve;"><span class="TextRun Highlight SCXW9969858 BCX8" data-contrast="auto" lang="EN-AU" style="-webkit-tap-highlight-color: transparent; -webkit-user-drag: none; font-family: &quot;Courier New&quot;, &quot;Courier New_EmbeddedFont&quot;, &quot;Courier New_MSFontService&quot;, monospace; font-size: 9pt; font-variant-ligatures: none; line-height: 14px; margin: 0px; outline: transparent solid 1px; padding: 0px; user-select: text;" xml:lang="EN-AU"><span class="NormalTextRun SCXW9969858 BCX8" data-ccp-parastyle-defn="{&quot;ObjectId&quot;:&quot;2e8b2d79-4df7-4b34-bb84-750878d8dc42|231&quot;,&quot;ClassId&quot;:1073872969,&quot;Properties&quot;:[469775450,&quot;Code&quot;,201340122,&quot;2&quot;,134234082,&quot;true&quot;,134233614,&quot;true&quot;,469778129,&quot;Code&quot;,335572020,&quot;1&quot;,201342448,&quot;1&quot;,469777841,&quot;Courier New&quot;,469777842,&quot;Courier New&quot;,469777843,&quot;Calibri&quot;,469777844,&quot;Courier New&quot;,469769226,&quot;Courier New,Calibri&quot;,268442635,&quot;18&quot;,335559740,&quot;240&quot;,201341983,&quot;0&quot;,335559739,&quot;0&quot;,335557856,&quot;15132391&quot;,469777929,&quot;Code Char&quot;,469778324,&quot;Normal&quot;]}" data-ccp-parastyle-linked-defn="{&quot;ObjectId&quot;:&quot;2e8b2d79-4df7-4b34-bb84-750878d8dc42|232&quot;,&quot;ClassId&quot;:1073872969,&quot;Properties&quot;:[469775450,&quot;Code Char&quot;,201340122,&quot;1&quot;,134233614,&quot;true&quot;,469778129,&quot;CodeChar&quot;,335572020,&quot;1&quot;,134231262,&quot;true&quot;,201342448,&quot;1&quot;,469777841,&quot;Courier New&quot;,469777842,&quot;Courier New&quot;,469777843,&quot;Calibri&quot;,469777844,&quot;Courier New&quot;,469769226,&quot;Courier New,Calibri&quot;,335557856,&quot;15132391&quot;,268442635,&quot;18&quot;,469777929,&quot;Code&quot;,469778324,&quot;Default Paragraph Font&quot;]}" data-ccp-parastyle="Code" style="-webkit-tap-highlight-color: transparent; -webkit-user-drag: none; margin: 0px; padding: 0px; user-select: text;">C:\Users\</span><span class="NormalTextRun SpellingErrorV2Themed SCXW9969858 BCX8" data-ccp-parastyle="Code" style="-webkit-tap-highlight-color: transparent; -webkit-user-drag: none; background-image: var(--urlSpellingErrorV2, url('data:image/svg+xml;base64,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')); background-position: 0% 100%; background-repeat: repeat-x; border-bottom: 1px solid transparent; margin: 0px; padding: 0px; user-select: text;">adminauspay</span><span class="NormalTextRun SCXW9969858 BCX8" data-ccp-parastyle="Code" style="-webkit-tap-highlight-color: transparent; -webkit-user-drag: none; margin: 0px; padding: 0px; user-select: text;">&gt;d:</span></span><span class="EOP SCXW9969858 BCX8" data-ccp-props="{&quot;201341983&quot;:0,&quot;335557856&quot;:15132391,&quot;335559739&quot;:0,&quot;335559740&quot;:240}" style="-webkit-tap-highlight-color: transparent; -webkit-user-drag: none; font-family: &quot;Courier New&quot;, &quot;Courier New_EmbeddedFont&quot;, &quot;Courier New_MSFontService&quot;, monospace; font-size: 9pt; line-height: 14px; margin: 0px; padding: 0px; user-select: text;">&nbsp;</span></p></div><div class="OutlineElement Ltr SCXW9969858 BCX8" style="-webkit-tap-highlight-color: transparent; -webkit-user-drag: none; background-color: white; clear: both; cursor: text; direction: ltr; font-family: &quot;Segoe UI&quot;, &quot;Segoe UI Web&quot;, Arial, Verdana, sans-serif; font-size: 12px; margin: 0px; overflow: visible; padding: 0px; position: relative; user-select: text;"><p class="Paragraph SCXW9969858 BCX8" paraeid="{048087b3-ad8d-442c-94be-7dc758fbdd3e}{224}" paraid="1046280541" style="-webkit-tap-highlight-color: transparent; -webkit-user-drag: none; background-color: #e7e6e6; color: windowtext; font-kerning: none; margin: 0px; overflow-wrap: break-word; padding: 0px; user-select: text; vertical-align: baseline; white-space-collapse: preserve;"><span class="TextRun Highlight SCXW9969858 BCX8" data-contrast="auto" lang="EN-AU" style="-webkit-tap-highlight-color: transparent; -webkit-user-drag: none; font-family: &quot;Courier New&quot;, &quot;Courier New_EmbeddedFont&quot;, &quot;Courier New_MSFontService&quot;, monospace; font-size: 9pt; font-variant-ligatures: none; line-height: 14px; margin: 0px; outline: transparent solid 1px; padding: 0px; user-select: text;" xml:lang="EN-AU"><span class="NormalTextRun SCXW9969858 BCX8" data-ccp-parastyle="Code" style="-webkit-tap-highlight-color: transparent; -webkit-user-drag: none; margin: 0px; padding: 0px; user-select: text;">D:\&gt;cd D:\Install\07 REST API 1.0.3</span></span><span class="EOP SCXW9969858 BCX8" data-ccp-props="{&quot;201341983&quot;:0,&quot;335557856&quot;:15132391,&quot;335559739&quot;:0,&quot;335559740&quot;:240}" style="-webkit-tap-highlight-color: transparent; -webkit-user-drag: none; font-family: &quot;Courier New&quot;, &quot;Courier New_EmbeddedFont&quot;, &quot;Courier New_MSFontService&quot;, monospace; font-size: 9pt; line-height: 14px; margin: 0px; padding: 0px; user-select: text;">&nbsp;</span></p></div><div class="OutlineElement Ltr SCXW9969858 BCX8" style="-webkit-tap-highlight-color: transparent; -webkit-user-drag: none; background-color: white; clear: both; cursor: text; direction: ltr; margin: 0px; overflow: visible; padding: 0px; position: relative; user-select: text;"><p class="Paragraph SCXW9969858 BCX8" paraeid="{048087b3-ad8d-442c-94be-7dc758fbdd3e}{230}" paraid="1021227783" style="-webkit-tap-highlight-color: transparent; -webkit-user-drag: none; background-color: #e7e6e6; color: windowtext; font-family: &quot;Segoe UI&quot;, &quot;Segoe UI Web&quot;, Arial, Verdana, sans-serif; font-kerning: none; font-size: 12px; margin: 0px; overflow-wrap: break-word; padding: 0px; user-select: text; vertical-align: baseline; white-space-collapse: preserve;"><span class="TextRun Highlight SCXW9969858 BCX8" data-contrast="auto" lang="EN-AU" style="-webkit-tap-highlight-color: transparent; -webkit-user-drag: none; font-family: &quot;Courier New&quot;, &quot;Courier New_EmbeddedFont&quot;, &quot;Courier New_MSFontService&quot;, monospace; font-size: 9pt; font-variant-ligatures: none; line-height: 14px; margin: 0px; outline: transparent solid 1px; padding: 0px; user-select: text;" xml:lang="EN-AU"><span class="NormalTextRun SCXW9969858 BCX8" data-ccp-parastyle="Code" style="-webkit-tap-highlight-color: transparent; -webkit-user-drag: none; margin: 0px; padding: 0px; user-select: text;">D:\Install\07 REST API 1.0.3&gt;java -jar restapiInstall.jar -d="D:\Lotus\Domino\data" -</span><span class="NormalTextRun SpellingErrorV2Themed SCXW9969858 BCX8" data-ccp-parastyle="Code" style="-webkit-tap-highlight-color: transparent; -webkit-user-drag: none; background-image: var(--urlSpellingErrorV2, url('data:image/svg+xml;base64,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')); background-position: 0% 100%; background-repeat: repeat-x; border-bottom: 1px solid transparent; margin: 0px; padding: 0px; user-select: text;">i</span><span class="NormalTextRun SCXW9969858 BCX8" data-ccp-parastyle="Code" style="-webkit-tap-highlight-color: transparent; -webkit-user-drag: none; margin: 0px; padding: 0px; user-select: text;">="D:\Lotus\Domino\notes.ini" -p="D:\Lotus\Domino" -r="D:\Lotus\Domino\</span><span class="NormalTextRun SpellingErrorV2Themed SCXW9969858 BCX8" data-ccp-parastyle="Code" style="-webkit-tap-highlight-color: transparent; -webkit-user-drag: none; background-image: var(--urlSpellingErrorV2, url('data:image/svg+xml;base64,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')); background-position: 0% 100%; background-repeat: repeat-x; border-bottom: 1px solid transparent; margin: 0px; padding: 0px; user-select: text;">restapi</span><span class="NormalTextRun SCXW9969858 BCX8" data-ccp-parastyle="Code" style="-webkit-tap-highlight-color: transparent; -webkit-user-drag: none; margin: 0px; padding: 0px; user-select: text;">" -a</span></span><span class="EOP SCXW9969858 BCX8" data-ccp-props="{&quot;201341983&quot;:0,&quot;335557856&quot;:15132391,&quot;335559739&quot;:0,&quot;335559740&quot;:240}" style="-webkit-tap-highlight-color: transparent; -webkit-user-drag: none; font-family: &quot;Courier New&quot;, &quot;Courier New_EmbeddedFont&quot;, &quot;Courier New_MSFontService&quot;, monospace; font-size: 9pt; line-height: 14px; margin: 0px; padding: 0px; user-select: text;">&nbsp;</span></p><div style="font-family: &quot;Times New Roman&quot;; font-size: 12px; text-align: left;"><br /></div><div style="font-family: &quot;Times New Roman&quot;; font-size: 12px; text-align: left;"><span style="font-size: medium;">At the time, we were installing REST API 1.0.3 but we quickly upgraded to 1.0.4.</span></div><div style="font-family: &quot;Times New Roman&quot;; font-size: medium;"><br /></div><div style="font-family: &quot;Times New Roman&quot;; font-size: medium;">Once the command line has run and things are set up correctly you can get to the REST API using a command line similar to this.</div><div style="font-family: &quot;Times New Roman&quot;; font-size: medium;"><br /></div><div>https://ourserver.ourdomain.com:8880/</div><div><br /></div><div>If https isn't working for you, try http. Essentially, you' re looking for a screen similar to the following:</div><div><br /></div><div class="separator" style="clear: both; text-align: center;"><a href="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEjZiImQ4AI-82Tczr_UnC3BX88yJSO_MnHbkjrjkA-bxwO0VwUkZQ26eu3DRK7ijPFUx1ZcBHIRmWDcPwBtwFU2QacmhtWCz7u-rAFN-PlTK1unaxSCNsLs58NUuWBNDrkj-YYea-7B7Gq_mPtrPH8RhlwlMz7DMFl4D27k1hv2vzLm07E8PVgLlg/s1695/RestAPI.png" style="margin-left: 1em; margin-right: 1em;"><img border="0" data-original-height="553" data-original-width="1695" height="130" src="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEjZiImQ4AI-82Tczr_UnC3BX88yJSO_MnHbkjrjkA-bxwO0VwUkZQ26eu3DRK7ijPFUx1ZcBHIRmWDcPwBtwFU2QacmhtWCz7u-rAFN-PlTK1unaxSCNsLs58NUuWBNDrkj-YYea-7B7Gq_mPtrPH8RhlwlMz7DMFl4D27k1hv2vzLm07E8PVgLlg/w400-h130/RestAPI.png" width="400" /></a></div><br /><div><br /></div><h2 style="text-align: left;">Port 8880</h2><div>One of the first things you need to be thinking about at this point is -- "What do I do about Port 8880?"<br /></div><div>You can change this port if you want but it's worth remembering that any hacker with a port scanner will still be able to find it.&nbsp;The answer to the security questions will depend on your server setup.</div><div><ul style="text-align: left;"><li>If your server only has publicly accessible materials on it, You might consider allowing the port to stay as is but you should at the very least have some very responsive firewalling around it.&nbsp;<br /><br /></li><li>If your server has a mix of public and private information on it, then you should consider replicating the public material to a new server that will become your Public REST API server (assuming you're making those APIs public) and then setting up replication for the data on that server to be available on whatever other servers you need it on.&nbsp; Those other servers should be behind firewalls.<br /><br /></li><li>If your API service is entirely for internal use, then you might want to consider firewalling that port so that it's only available to certain endpoints. This could force users to have a VPN or if it's talking to an application, such as a HCL Foundry server or other service, you could have the port locked to a single set of IP Addresses.&nbsp;</li></ul><div>If in doubt, call in some network experts.</div><div><br /></div><div>In my next post, I'll cover some basic API calls and testing.</div></div></div></div></description><link>https://dominogavin.blogspot.com/2024/04/RestAPI1.html</link><author>noreply@blogger.com (Gavin Bollard)</author><media:thumbnail xmlns:media="http://search.yahoo.com/mrss/" url="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEirSQcjRPB3xPulirRE_CQSlepO277qNcVfJF3PUIvxR1XkURIIDxfKx9cbeoq-3dDuuE5rE6ekGx338RBTRNENydM2pog9RXSCi_V5i9Z0N6jbSRS3USkE9WqG6kJFJnPZJ9C_mrTPimKjwxn5vkhocOpq1TejrvSJV66FrQYGaWk6oAi8hlHC6w/s72-c/RESTAPILogo.png" height="72" width="72"/><thr:total>0</thr:total></item><item><guid isPermaLink="false">tag:blogger.com,1999:blog-17199472.post-5100717022261523875</guid><pubDate>Sun, 10 Mar 2024 22:02:00 +0000</pubDate><atom:updated>2024-03-11T09:06:22.264+11:00</atom:updated><title>Our Domino 2024 State of Play</title><description><p><b><i>It's been a long while since I've posted on this blog. It's not because there's no domino news. There is heaps of domino news and it's been coming in leaps and bounds. If anything, the lack of posts indicates that life has gotten busier than ever.&nbsp;</i></b></p><p>Over the weekend, there was a question on Domino on Facebook which I felt needed answering - have I mentioned Domino on Facebook before?&nbsp; Try some of these groups:</p><p></p><ul style="text-align: left;"><li><a href="https://www.facebook.com/groups/101414713319478/" target="_blank">HCL Notes Domino Administrators</a></li><li><a href="https://www.facebook.com/groups/172320954774208/" target="_blank">HCL Notes Domino Developers</a></li><li><a href="https://www.facebook.com/groups/87320249925/" target="_blank">HCL Notes Domino Etc Enthusiasts</a></li></ul><div>I'm sure there are plenty of others.</div><p></p><p>Anyway, the question was on exchanging Domino data and I mentioned the REST API. My original intention was to cover it in this post but I've decided to use this post to catch you all up on where <i>we</i> are with Domino first.&nbsp;</p><table align="center" cellpadding="0" cellspacing="0" class="tr-caption-container" style="margin-left: auto; margin-right: auto;"><tbody><tr><td style="text-align: center;"><a href="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEhCiIVmcNmO0ncb9gthW6X88zINPVJTBJxeFp5UvnAxOOmtgqgojKbt_OmMwB2Nqp080aA4_wBHAnUwoW9Gl7p6llesDle2QxN_Ofcm62SV3BOcF4ncPmWppC726-m3NRdsFQX9Ku_b3ghocing7JNRhbz6TMT0SxqWqQ_71YutbspeAJAEM0Ez_Q/s1280/domino-4748484_1280.jpg" style="margin-left: auto; margin-right: auto;"><img alt="Some dominoes on a table." border="0" data-original-height="850" data-original-width="1280" height="266" src="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEhCiIVmcNmO0ncb9gthW6X88zINPVJTBJxeFp5UvnAxOOmtgqgojKbt_OmMwB2Nqp080aA4_wBHAnUwoW9Gl7p6llesDle2QxN_Ofcm62SV3BOcF4ncPmWppC726-m3NRdsFQX9Ku_b3ghocing7JNRhbz6TMT0SxqWqQ_71YutbspeAJAEM0Ez_Q/w400-h266/domino-4748484_1280.jpg" width="400" /></a></td></tr><tr><td class="tr-caption" style="text-align: center;"><span style="font-size: x-small;">Image by <a href="https://pixabay.com/users/skitterphoto-324082/?utm_source=link-attribution&amp;utm_medium=referral&amp;utm_campaign=image&amp;utm_content=4748484">Rudy and Peter Skitterians</a> from <a href="https://pixabay.com//?utm_source=link-attribution&amp;utm_medium=referral&amp;utm_campaign=image&amp;utm_content=4748484">Pixabay</a></span></td></tr></tbody></table><h2 style="text-align: left;">Domino Not Notes</h2><p>We don't generally talk about Notes at work. We try not to create new Notes accounts but we still have to because we have one key (widely used) system that is still notes driven.</p><p>Don't get me wrong. We tried Nomad, which is excellent by the way but this particular system was simply too tied to Notes to work well enough on Nomad.&nbsp;</p><p>Instead of worrying about trying to get Nomad working well for one Notes system, we're planning on webifying it so that we can use it entirely on Domino. Notes, we think, should be for admins rather than users.&nbsp;</p><h2 style="text-align: left;">Our Versions</h2><div>I'm currently running the 64 bit Notes 14 client and our servers are currently 12.0.2 FP2. We'll be moving to 14 around mid 2024.&nbsp;</div><div><br /></div><div>One thing that really frustrates me is when people complain about Notes but then tell me that they're using version 9 or 6 or gasp... 4. I think I'd be pretty miffed if I was forced to use Word 95 too. If you're not going to keep domino up to date, then I don't have to listen to your complaints.&nbsp;</div><div><br /></div><div>We have security systems which add no actual business value (merely protection) that cost more than the corporate Domino licenses. It's well worth the money and don't forget that an unpatched or unsupported system is a insecure system. Keep it updated.&nbsp;</div><div><br /></div><h2 style="text-align: left;">The Microsoft World</h2><div>We moved over to Outlook in 2017 and I don't regret the move. It's funny but we get just as many, perhaps more, complaints about email and calendar now as we did during the Notes days. The difference is that people are complaining about Microsoft now. I'm fine with that. They're still using domino apps every single day but they don't complain about them. Those are stable, secure and aren't constantly being changed by sources outside of our control.&nbsp;</div><div><br /></div><div>We use Teams instead of Sametime. Again, it's a massive source of complaints and I'm happy that those are not directed at Domino. People will complain about those things regardless of the platform.&nbsp;</div><div><br /></div><div>What's interesting is that although we're using SharePoint for file storage. We've discovered that it isn't very good for file sharing externally. There are some amazing holes in the way that SharePoint "shares" files. It's permissive rather than restrictive by default meaning that you can send links to people and Office 365 will automatically widen the security to let those people in -- even if you send it to the wrong person.&nbsp;</div><div><br /></div><div>We still do most of our sharing with external parties via Domino and even the people who moved to SharePoint and teams have started to come back to Domino for sharing.&nbsp;</div><div><br /></div><h2 style="text-align: left;">Applications and Sync</h2><div>The last thing I wanted to touch on was "applications". This is quite interesting and I'll cover it in more detail in a later post. We tried using Microsoft's approach with things like Azure, which is incredibly costly - somewhere in the order of about 10x the costs of Domino, not just in development but also in ongoing maintenance, particularly in trying to keep frameworks up to date.&nbsp;</div><div><br /></div><div>We also tried Cheaper alternatives, like PowerApps and Forms with PowerAutomate. Both of these failed miserably because Microsoft keeps changing the underlying systems and because the power and flexibility that we need simply isn't there - or isn't reliable.&nbsp;</div><div><br /></div><div>What we have done though, is adopted a very Microsoft look and feel in our web apps. We're using Microsoft UI standards and Microsoft terminology and this I think makes our users feel more at home. It also helps them seamlessly switch between Office 365 and Domino applications.&nbsp;</div><div><br /></div><div>We're exchanging data back and forth between the Microsoft systems and the Domino systems using various different methods. We've tried PowerShell (for address book sync), JSON Web Tokens (to redirect authenticated users) and we've tried the REST API in Domino to sync data between SQL and Domino via HCL's excellent Foundry product. All of these methods have been very effective.&nbsp;</div><div><br /></div><div><i>We haven't got onboard with VoltMX yet though we've shown a bit of interest in that space. I think our real issue there is simply that we don't have the time or resources to go there yet -- but it looks very promising. For us... It's enough that Domino is back in the core of our business systems, where it belongs.</i></div></description><link>https://dominogavin.blogspot.com/2024/03/Domino2024SOP.html</link><author>noreply@blogger.com (Gavin Bollard)</author><media:thumbnail xmlns:media="http://search.yahoo.com/mrss/" url="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEhCiIVmcNmO0ncb9gthW6X88zINPVJTBJxeFp5UvnAxOOmtgqgojKbt_OmMwB2Nqp080aA4_wBHAnUwoW9Gl7p6llesDle2QxN_Ofcm62SV3BOcF4ncPmWppC726-m3NRdsFQX9Ku_b3ghocing7JNRhbz6TMT0SxqWqQ_71YutbspeAJAEM0Ez_Q/s72-w400-h266-c/domino-4748484_1280.jpg" height="72" width="72"/><thr:total>0</thr:total></item><item><guid isPermaLink="false">tag:blogger.com,1999:blog-17199472.post-8447870990072192181</guid><pubDate>Thu, 23 Feb 2023 20:45:00 +0000</pubDate><atom:updated>2023-02-24T07:45:57.627+11:00</atom:updated><category domain="http://www.blogger.com/atom/ns#">Azure</category><category domain="http://www.blogger.com/atom/ns#">Domino</category><category domain="http://www.blogger.com/atom/ns#">Migration</category><title>The Way Off Lotus Notes is "Through it"</title><description><p><b><i>Lotus Notes is old software and I should know, I've been using it for 30 years. It's so old that it pre-dates the internet and it's considered to be one of the first popular "email" platforms. It's still widely in use today but many users simply don't want to talk about it.</i></b></p><h2 style="text-align: left;">A Quick Apology</h2><p>I want to begin with a quick apology for the inflammatory title and the use of the word "Lotus". After all, we don't call PowerPoint "Forethought Presenter" anymore do we?</p><p><i>There's a very specific audience that I'm talking to with this post and if you're not calling it HCL Domino, then that's you.&nbsp;</i></p><p><table align="center" cellpadding="0" cellspacing="0" class="tr-caption-container" style="margin-left: auto; margin-right: auto;"><tbody><tr><td style="text-align: center;"><a href="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEhp0130JSMcdV2HBequSHV3iLwCX2if4EUgdh_llUWgCPmgRyck51lHjQb_fFhTHGLdcKFHdePq_mkpEE0ldpHdarRhOvXly-dYr9T-ofat0GUxgptvPtPn-nR1PVKmECyyoZGlTU-vyWIg-jYh5n_IsUNPNXqfTBKp5kbZHM6uef7QOotgA8g/s512/Wormhole.jpg" imageanchor="1" style="margin-left: auto; margin-right: auto;"><img border="0" data-original-height="512" data-original-width="512" height="320" src="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEhp0130JSMcdV2HBequSHV3iLwCX2if4EUgdh_llUWgCPmgRyck51lHjQb_fFhTHGLdcKFHdePq_mkpEE0ldpHdarRhOvXly-dYr9T-ofat0GUxgptvPtPn-nR1PVKmECyyoZGlTU-vyWIg-jYh5n_IsUNPNXqfTBKp5kbZHM6uef7QOotgA8g/s320/Wormhole.jpg" width="320" /></a></td></tr><tr><td class="tr-caption" style="text-align: center;"><i>Wormhole Image generated by Stable Diffusion AI</i></td></tr></tbody></table><i><br /></i></p><h2 style="text-align: left;">Are you still on the platform?</h2><p>A lot of people who believe that they migrated off the Notes/Domino platform many years ago are still using the software. It's so capable that it's hard to replace. It's quite often still running major operations from dusty unloved servers in back rooms.&nbsp;</p><p>When people talk about having moved off Notes, they often mean that they migrated their mail to outlook but they never talk about the applications.&nbsp;</p><p><i>In today's security conscious environments, it's unprofessional to be running old server software. Domino, like all the other software around us, is constantly being patched against the latest security threats. <b>If you are running the software, you owe it to your users and your board of directors to keep it current.</b>&nbsp;</i></p><h2 style="text-align: left;">There <u>was</u> no "Magic Migration"</h2><p>There are a lot of companies out there who claim that they can "migrate you off notes" but the truth is that these are all scams. These companies can do the "low hanging fruit" migrations - such as mail but they can't move your domino applications - they can only rebuild them.&nbsp;</p><p>There is no suitable alternative software out there. Things like Microsoft's PowerApps can mimic only a fraction of what Notes can do (and quite poorly too). I'm yet to find anything that comes remotely close to the out-of-box security that Notes/Domino provides.&nbsp;</p><p><i>The only viable alternative to Notes is to build a lot of expensive and complex bespoke applications - and then try to maintain them and their frameworks yourselves. I've been down that path and it's not a good choice.&nbsp;</i></p><h2 style="text-align: left;">The Road Ahead</h2><p>HCL, who acquired Notes/Domino in July 2019 have put an enormous amount of work into the product and into the supporting environments. If you have Notes/Domino anywhere in your environment, it's well worth another look.</p><p>Since this post is about migration, I'm not going to cover the benefits of the platform but they are many and it's worth reading the whitepapers on the <a href="https://www.hcltechsw.com/domino" target="_blank">HCL site</a> and&nbsp; watching some of the videos on <a href="https://www.youtube.com/@HCLDigitalSolutions" target="_blank">HCL's YouTube channel</a>&nbsp;before you make any big decisions.</p><h2 style="text-align: left;">Getting Off Domino</h2><p>HCL now have a product called Volt. It's a low code environment which can read and write domino data and it can also read and write data in other systems like SQL server. This product will allow you to selectively upgrade your domino applications. It supports the Notes languages but can convert and display them as modern languages so that you no longer need specialized domino knowledge to audit and tweak them.</p><p>The product is already available and is helping people mobilize their domino applications. There are&nbsp; plenty more features on the way and it's becoming much easier to move the entire data source off Domino and onto other NoSQL alternatives like MongoDB.&nbsp;</p><p><i>This means that if you really want to move your domino systems to Azure, HCL Volt will get you there.</i></p><h2 style="text-align: left;">First Steps</h2><p>If your organization is planning to get off <a href="https://www.hcltechsw.com/domino" target="_blank">Domino</a>, then the first steps in that journey are to talk to HCL and upgrade to the latest release of Domino (currently 12.0.2). You also need to have some conversations with them about <a href="https://www.hcltechsw.com/volt-mx" target="_blank">Volt</a>.</p><p><i>For me personally, I don't see any pressing need to migrate off the platform. It's still secure, robust and efficient to run. It's still much less trouble and much more capable than anything we have on Azure but it's good to know that at HCL, vendor lock-in and proprietary code are becoming things of the past.</i></p></description><link>https://dominogavin.blogspot.com/2023/02/Getting-Off-Notes.html</link><author>noreply@blogger.com (Gavin Bollard)</author><media:thumbnail xmlns:media="http://search.yahoo.com/mrss/" url="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEhp0130JSMcdV2HBequSHV3iLwCX2if4EUgdh_llUWgCPmgRyck51lHjQb_fFhTHGLdcKFHdePq_mkpEE0ldpHdarRhOvXly-dYr9T-ofat0GUxgptvPtPn-nR1PVKmECyyoZGlTU-vyWIg-jYh5n_IsUNPNXqfTBKp5kbZHM6uef7QOotgA8g/s72-c/Wormhole.jpg" height="72" width="72"/><thr:total>3</thr:total></item><item><guid isPermaLink="false">tag:blogger.com,1999:blog-17199472.post-307957866625181151</guid><pubDate>Wed, 28 Sep 2022 07:31:00 +0000</pubDate><atom:updated>2022-09-28T17:31:39.272+10:00</atom:updated><category domain="http://www.blogger.com/atom/ns#">Apple</category><category domain="http://www.blogger.com/atom/ns#">Notes</category><title>Notes 12 Fails on Mac after macOS upgrade to the latest version Monterey 12.6 </title><description><p><b><i>I don't generally use Macs but other people do. There's a macOS upgrade (Monterey 12.6) in the works and you might find that it's already installed on your system - or that it installs automatically at the next available opportunity.</i></b></p><p><i>Turns out that this upgrade scuttles Notes 12 (and apparently older versions) in spectacular fashion.&nbsp;</i></p><p>As usual, the good folks at HCL are already on this and have a fix ready.&nbsp;</p><table align="center" cellpadding="0" cellspacing="0" class="tr-caption-container" style="margin-left: auto; margin-right: auto;"><tbody><tr><td style="text-align: center;"><a href="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEi7MtYt-hyqQaD9wE0PA33LMYqYFDaNdFHXaYi3aCLCsxDRT4SQwkm-CifIUGVeLQBtOFkPWPewG4wOx7SwGPxXiFSj_E1w4ZC_vfNLmvTBp7fkptTdwN6dEq6yLrqOnDFpX3XEi7Soy7OKOdD_K9uVzyXh3xXU99RE5q2w_oTaWGXFB44EkF0/s800/apple-256267_1280.jpg" style="margin-left: auto; margin-right: auto;"><img border="0" data-original-height="530" data-original-width="800" height="265" src="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEi7MtYt-hyqQaD9wE0PA33LMYqYFDaNdFHXaYi3aCLCsxDRT4SQwkm-CifIUGVeLQBtOFkPWPewG4wOx7SwGPxXiFSj_E1w4ZC_vfNLmvTBp7fkptTdwN6dEq6yLrqOnDFpX3XEi7Soy7OKOdD_K9uVzyXh3xXU99RE5q2w_oTaWGXFB44EkF0/w400-h265/apple-256267_1280.jpg" width="400" /></a></td></tr><tr><td class="tr-caption" style="text-align: center;"><span style="font-size: x-small;">Image by <a href="https://pixabay.com/users/jarmoluk-143740/?utm_source=link-attribution&amp;utm_medium=referral&amp;utm_campaign=image&amp;utm_content=256267">Michal Jarmoluk</a> from <a href="https://pixabay.com//?utm_source=link-attribution&amp;utm_medium=referral&amp;utm_campaign=image&amp;utm_content=256267">Pixabay</a></span></td></tr></tbody></table><h2 style="text-align: left;">Fixing the Problem</h2><p>I'm not quite sure when the fix packs are cumulative vs incremental. From memory, the fix packs are cumulative and the interim fixes are not. (please correct me if I'm wrong).&nbsp;</p><p>In any case, go to HCL's download site to get them.&nbsp;</p><p>In our case, the affected user was running Notes 12.0.0 for Mac so I needed to download 12.0.1 then Fix Pack 1 and then the two interim fixes.&nbsp;</p><p>Since Notes was already installed, Installation is pretty quick and there's no post-install configuration to do.&nbsp;</p><p></p><ul style="text-align: left;"><li>Install Notes 12.0.1 for Mac</li><li>Install Notes 12.0.1 FP1 (Fix Pack 1) for Mac</li><li>Install Notes 12.0.1 FP1 IF1 (Interim Fix 1) for Mac</li><li>Install Notes 12.0.1 FP1 IF2 (Interim Fix 2) for Mac</li></ul><p></p><p>Once this is done, restart (because that's always a good idea when you install lots of things) and it should all start working as expected again.&nbsp;</p></description><link>https://dominogavin.blogspot.com/2022/09/notes-12-fails-on-mac-after-macos.html</link><author>noreply@blogger.com (Gavin Bollard)</author><media:thumbnail xmlns:media="http://search.yahoo.com/mrss/" url="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEi7MtYt-hyqQaD9wE0PA33LMYqYFDaNdFHXaYi3aCLCsxDRT4SQwkm-CifIUGVeLQBtOFkPWPewG4wOx7SwGPxXiFSj_E1w4ZC_vfNLmvTBp7fkptTdwN6dEq6yLrqOnDFpX3XEi7Soy7OKOdD_K9uVzyXh3xXU99RE5q2w_oTaWGXFB44EkF0/s72-w400-h265-c/apple-256267_1280.jpg" height="72" width="72"/><thr:total>1</thr:total></item><item><guid isPermaLink="false">tag:blogger.com,1999:blog-17199472.post-738155923629125766</guid><pubDate>Thu, 22 Sep 2022 08:58:00 +0000</pubDate><atom:updated>2022-09-22T18:58:47.212+10:00</atom:updated><category domain="http://www.blogger.com/atom/ns#">Domino</category><category domain="http://www.blogger.com/atom/ns#">Email</category><category domain="http://www.blogger.com/atom/ns#">Security</category><category domain="http://www.blogger.com/atom/ns#">ssl</category><category domain="http://www.blogger.com/atom/ns#">Upgrades</category><category domain="http://www.blogger.com/atom/ns#">Windows</category><title>HCL Domino and Security</title><description><p><i><b>Yesterday, I <a href="https://dominogavin.blogspot.com/2022/09/DominoJam2022-1.html" target="_blank">posted</a> about attending a Domino Jam for the first time in six years and my feelings on how HCL has turned the product around. Today I want to touch on the security aspect discussed at the Jam and add my thoughts to the mix.&nbsp;</b></i></p><h2 style="text-align: left;">Secure by Design</h2><p>Immediately following the roadmap presentation, the jam looked at Domino's legacy and where it is today. One of the key takeaways from this was a discussion of the incredible security in Domino. We have seen this in our organization but it was nice to hear HCL and other organizations (via quotes and stories) saying the same thing.</p><p>There are many good reasons for the high security score but two of the best are&nbsp;</p><p></p><ul style="text-align: left;"><li>Multi-layered security from the very beginning of the product.</li><li>Domino being "on-prem" rather than web hosted.&nbsp;</li></ul><p></p><p>There were a couple of interesting stories and observations, including one about a penetration test on one of the new tools (Volt) where the auditors talked about the many layers of security in the Domino back-end and the fact that it was simply not worth a hacker's time to get through all of them when there are much easier targets.&nbsp;</p><p>There was talk of the many standards that Domino currently supports and new standards being supported in the next upgrade (DKIM and others). HCL claims that Domino is still unbeaten in internal mail security. It's a bold statement but it has some merit, particularly when the on-prem systems support tough encryption and could be run in a completely firewalled internal environment.&nbsp;</p><p><i>One of the participants remarked to me during a break that it was interesting that the organizations that hold onto Domino tended to be the types of organizations to whom security is considered a high priority. From what I've seen, it's true. If you're willing to move off domino, you also have to accept that your security will take a hit.&nbsp;</i></p><h2 style="text-align: left;">Maintaining Security&nbsp;</h2><p>Inevitably, there was a question about why anyone should upgrade if the security was so good. I sighed inwardly at that one. If you're still running Domino 9, then you're running a system that was designed for Windows Server 2012 (or Windows PC 8). Those operating systems had holes in them like Swiss cheese and it would be dangerous to run those platforms today.&nbsp;&nbsp;</p><p>It's not just windows that has been upgraded and patched though. Domino has had its fair share of fixes and new security features since release 9. This includes&nbsp;</p><p></p><ul style="text-align: left;"><li>Mitigations for BEAST, POODLE and&nbsp;GOLDENDOODLE SSL and TLS vulnerabilities&nbsp;</li><li>Retirement of older protocols (and introduction of new ones)</li><li>Mitigation for Cross Site Scripting (at R12).&nbsp;</li></ul><p></p><p><i>If you're running anything below R12.0.1 plus fixes, you're not doing your best to deal with your security issues. That's why it's so important to keep up your maintenance with HCL current.&nbsp;</i></p><h2 style="text-align: left;">Testing Security</h2><p>It's not enough to simply maintain security. You also need to keep testing for vulnerabilities. There's a bulletin on the HCL site which you can subscribe to that will send you notices of vulnerabilities when they are found. It's worth subscribing to keep "in the know".</p><p>If your domino server is hosting portals, web or extranet pages, it needs to be running SSL throughout but that's not enough. You need to be checking it regularly (at least six-monthly) against the excellent <a href="https://www.ssllabs.com/ssltest/" target="_blank">SSL tester from Qualys</a>. Anything less than an A rating is not good enough and needs to be patched. If you're struggling with this, ask HCL for advice on lifting your rating.&nbsp;</p><div class="separator" style="clear: both; text-align: center;"><a href="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEhjuL242H4I1_m2zETMJ7T4hArX01ivQFRoYMLBYqobNN9FgDYaooId2t-sgO40jTtH6Nc48BLNbHERTJSeSTJnfNaws1tL6-rTh0h14NvUWWeWgpHQioJhECTOHzPXcmnfx2fI1vMn-b2GqQunydPFtD8iMnqNa9USK4DqdVLlFq3_dWrdSJk/s1084/Qualys.png" imageanchor="1" style="margin-left: 1em; margin-right: 1em;"><img border="0" data-original-height="501" data-original-width="1084" height="185" src="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEhjuL242H4I1_m2zETMJ7T4hArX01ivQFRoYMLBYqobNN9FgDYaooId2t-sgO40jTtH6Nc48BLNbHERTJSeSTJnfNaws1tL6-rTh0h14NvUWWeWgpHQioJhECTOHzPXcmnfx2fI1vMn-b2GqQunydPFtD8iMnqNa9USK4DqdVLlFq3_dWrdSJk/w400-h185/Qualys.png" width="400" /></a></div><br /><p>Then there are audits and penetration tests. We run these at least annually but we also run them whenever we deploy new systems (we build them into the development costs). You should be reading the output of your penetration tests and acting on the advice you have been given.&nbsp;</p><p>You also need to consider the following;</p><p></p><ul style="text-align: left;"><li>Domino Versions and fix packs - also your client versions.</li><li>Protocols in use - did you know that you can (and should) disable old protocols.</li><li>Notes.ini - this can have outdated entries that should be removed. You can also improve security with a few choice lines in this file.&nbsp;</li><li>Site documents - Are all your sites still in use? Are all the settings there still relevant?</li><li>Encryption levels within IDs</li></ul><div><i>There's a whole lot more. If you're looking for some great people who can do this in Australia, get in touch with me and I'll make a recommendation. For everywhere else, talk to your Domino partners or HCL directly.&nbsp;</i></div><h2 style="text-align: left;">Extending Security</h2><div>The buck doesn't stop with Domino however. If your domino server is going to be internet connected, particularly if it's going to participate in internet mail, you need to look at some third-party solutions.&nbsp;</div><div><br /></div><div>The most obvious of these solutions is a mail scanner program. Over the years we've tried several including Mail Scanners that sat on the server and web based ones. These were from various companies including Symantec/Norton, Kaspersky, Veritas and Mimecast.</div><div><br /></div><div>The web-based scanners open a small security hole (in that your mail could potentially be accessible to a third party - the scanning company). Sure, they all say that they don't do this but often when you read the fine print, there's an escape clause.</div><div><br /></div><div>Nevertheless, I'd strongly recommend a web based filtering service (<a href="https://info.mimecast.com/" target="_blank">Mimecast</a> would be my choice). Offsetting the potential security hole is the fact that you can set your domino server to only send to one IP range and only receive from one IP range. This immediately adds a whole layer of mail protection to your server. It also means that you don't lose mail if the server goes down (as it queues in the cloud) and aren't running extra software on your server that might do unexpected things or make troubleshooting more complex. Keep it simple.&nbsp;</div><div><br /></div><div>Apart from mail security, there are other security options available to you including firewalls, anti-virus and configuration watchers. These are all worth investigating.&nbsp;</div><div><br /></div><div>Separate from security and yet still part of it is disaster recovery and business continuity. Sure most of us Domino Admins can probably stand a replacement domino server up in no time but if the server is doing important work, consider a clustered environment or at least streaming backups and a warm DR environment.&nbsp;</div><div><br /></div><div><i>Yes, Domino has some of the best security in the world but it's still important to keep it up to date, regularly reviewed and frequently tested.&nbsp;</i></div><p></p></description><link>https://dominogavin.blogspot.com/2022/09/DominoJam2022-2.html</link><author>noreply@blogger.com (Gavin Bollard)</author><media:thumbnail xmlns:media="http://search.yahoo.com/mrss/" url="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEhjuL242H4I1_m2zETMJ7T4hArX01ivQFRoYMLBYqobNN9FgDYaooId2t-sgO40jTtH6Nc48BLNbHERTJSeSTJnfNaws1tL6-rTh0h14NvUWWeWgpHQioJhECTOHzPXcmnfx2fI1vMn-b2GqQunydPFtD8iMnqNa9USK4DqdVLlFq3_dWrdSJk/s72-w400-h185-c/Qualys.png" height="72" width="72"/><thr:total>0</thr:total></item><item><guid isPermaLink="false">tag:blogger.com,1999:blog-17199472.post-7959232274451163718</guid><pubDate>Wed, 21 Sep 2022 11:02:00 +0000</pubDate><atom:updated>2022-09-21T21:34:35.314+10:00</atom:updated><category domain="http://www.blogger.com/atom/ns#">Domino</category><category domain="http://www.blogger.com/atom/ns#">HCL</category><title>Welcome Back DominoJam 2022!</title><description><p><b><i>&nbsp;If you'd told me back in 2018 that I'd be attending a Domino Jam in 2022, I wouldn't have believed you - and yet, that's exactly what happened.&nbsp; Even more incredibly, I left the jam feeling reinvigorated and excited for the future of this 30+ year old system.</i></b></p><div class="separator" style="clear: both; text-align: center;"><a href="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEhVEf_41F30528ln9IbGd_vZB3ob10D0Q4uvDbfeGtvZiA45md1ikrnE-02s-PF9fcXTIkwGDb95j6o4E-1vM1gXNwdMDykn1X4wjhbq3oA-xx9oP7Gpc4hYBcg18no0J6E3LeU1Ti8uGbJKM0qiPNi1VSsBnA6lyfurWqMgstjKuKNeKn-F70/s800/Sydney.jpg" style="margin-left: 1em; margin-right: 1em;"><img border="0" data-original-height="253" data-original-width="800" height="126" src="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEhVEf_41F30528ln9IbGd_vZB3ob10D0Q4uvDbfeGtvZiA45md1ikrnE-02s-PF9fcXTIkwGDb95j6o4E-1vM1gXNwdMDykn1X4wjhbq3oA-xx9oP7Gpc4hYBcg18no0J6E3LeU1Ti8uGbJKM0qiPNi1VSsBnA6lyfurWqMgstjKuKNeKn-F70/w400-h126/Sydney.jpg" width="400" /></a></div><br /><p style="text-align: left;">I've talked before about how our departure from the platform was fueled by largely emotional reactions to the dated mail UI and a resistance to change for new users unused to anything but Microsoft Outlook. We picked the low hanging fruit (mail migration to outlook) and we also tried converting a more complex system.&nbsp;</p><p>See:&nbsp;</p><p></p><ul style="text-align: left;"><li><a href="https://dominogavin.blogspot.com/2017/01/new-year-new-directions.html" target="_blank">New Year, New Directions</a> (January 2017)</li><li><a href="https://dominogavin.blogspot.com/2022/02/StateOfPlay2022.html" target="_blank">Our Domino State of Play 2022</a> (February 2022)</li></ul><p></p><p><i>Far from abandonment, our strategy for moving to Azure demonstrated the versatility, reliability, security and ROI of domino and resulted in recognition of its value as a platform and an abrupt U-turn in our strategy.&nbsp;</i></p><p>Fresh out of the Sydney Domino Jam, I want to talk about some of the revelations for the future of Domino and how they affect us (my organization) but will probably need to spread it over a few posts, so stay tuned.&nbsp;</p><p>In the meantime, I want to reaffirm that HCL has done a fantastic job with Domino since they took it over. A far cry from IBMs meager efforts.&nbsp;</p><p>We got a look at the roadmap which includes feature enhancements for the next three years (one release per annum), plus support promises for much further into the future.&nbsp; This is on par with most other software developers now. It's clear that Domino is a very significant product in HCLs portfolio and that its future is secure.&nbsp;</p><p>The jam moved on from the roadmap to look at Domino's security strengths, the upcoming features and the philosophy behind HCLs Volt products.&nbsp;</p><p><i>HCL were very open to questions and were actively listening to their users - a quality that I haven't seen in a large developer for at least a decade.&nbsp;</i></p><p>They put up a list of questions and made sure that they answered them all. I asked about the licensing changes and got some great answers from their team. I'll share them in a future post.</p><p>There's a lot more to unpack but for now, even if you only have Domino on a dusty old box in the corner of your office, you owe it to yourself to <a href="https://www.hcltechsw.com/domino/2022jams" target="_blank">check the list of jams</a> and attend one if you can.&nbsp;</p><p><i>HCL are building some amazing domino apps suitable for everyone ranging from fans to customers who plan to leave the product -- that's right, even if you're trying to leave Domino, HCL has a great product for you that will let you leave at your own pace - or stay, if you change your mind.&nbsp;</i></p><p>More details in my next post.&nbsp;</p></description><link>https://dominogavin.blogspot.com/2022/09/DominoJam2022-1.html</link><author>noreply@blogger.com (Gavin Bollard)</author><media:thumbnail xmlns:media="http://search.yahoo.com/mrss/" url="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEhVEf_41F30528ln9IbGd_vZB3ob10D0Q4uvDbfeGtvZiA45md1ikrnE-02s-PF9fcXTIkwGDb95j6o4E-1vM1gXNwdMDykn1X4wjhbq3oA-xx9oP7Gpc4hYBcg18no0J6E3LeU1Ti8uGbJKM0qiPNi1VSsBnA6lyfurWqMgstjKuKNeKn-F70/s72-w400-h126-c/Sydney.jpg" height="72" width="72"/><thr:total>0</thr:total></item><item><guid isPermaLink="false">tag:blogger.com,1999:blog-17199472.post-2415832193595753709</guid><pubDate>Wed, 13 Apr 2022 21:31:00 +0000</pubDate><atom:updated>2022-04-14T07:31:24.639+10:00</atom:updated><category domain="http://www.blogger.com/atom/ns#">Azure</category><category domain="http://www.blogger.com/atom/ns#">Billing</category><category domain="http://www.blogger.com/atom/ns#">Disasters</category><category domain="http://www.blogger.com/atom/ns#">Domino</category><category domain="http://www.blogger.com/atom/ns#">Microsoft</category><category domain="http://www.blogger.com/atom/ns#">SendGrid</category><title>Large Cloud Systems like Azure are No Guarantee of Safety</title><description><p><b><i>We've just emerged from a week of hell in which Azure and Microsoft have completely lost my trust. It's raised a lot of questions about Azure and Marketplace and came very close to making front-page news.&nbsp;</i></b></p><p><i>There are obviously certain details that I can't talk about but I'll say this. The upper echelons at Microsoft were made fully aware of the damage they were causing and the impact that our five day outage was having on several very large players and also on hundreds of individuals. They were completely ineffectual and did nothing to resolve the solution.&nbsp;</i></p><p></p><table align="center" cellpadding="0" cellspacing="0" class="tr-caption-container" style="margin-left: auto; margin-right: auto;"><tbody><tr><td style="text-align: center;"><a href="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEjY3mz9e8EgtORs5-Yds8eym6ZYWfax0idOb5UStZJcr35FiRpdEwO0RPzhW-LEiGjKz_-ArpxMuHC9oqYbtsqKj3vXr9-VywHQVfdAeH92Mo7usPsn8Y8iKaBEP6stTISXspRixWECl0lIoV0nP7EYZWWyHshIw6-I2YEj64tRvgRYOGBQgDU/s1920/thunderstorm-4375844_1920.jpg" style="margin-left: auto; margin-right: auto;"><img border="0" data-original-height="1280" data-original-width="1920" height="266" src="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEjY3mz9e8EgtORs5-Yds8eym6ZYWfax0idOb5UStZJcr35FiRpdEwO0RPzhW-LEiGjKz_-ArpxMuHC9oqYbtsqKj3vXr9-VywHQVfdAeH92Mo7usPsn8Y8iKaBEP6stTISXspRixWECl0lIoV0nP7EYZWWyHshIw6-I2YEj64tRvgRYOGBQgDU/w400-h266/thunderstorm-4375844_1920.jpg" width="400" /></a></td></tr><tr><td class="tr-caption" style="text-align: center;">Image by <a href="https://pixabay.com/users/dexmac-12233086/?utm_source=link-attribution&amp;utm_medium=referral&amp;utm_campaign=image&amp;utm_content=4375844">dexmac</a> from <a href="https://pixabay.com/?utm_source=link-attribution&amp;utm_medium=referral&amp;utm_campaign=image&amp;utm_content=4375844">Pixabay</a></td></tr></tbody></table><h2 style="text-align: left;">A Word About Billing</h2><p>I don't think I've talked about how bad Microsoft's billing systems are, so it's worth spending a little time here. I've dealt with billing from hundreds of companies over the years but nothing has ever approached the complete obscurity of their billing.&nbsp;</p><p>It's not just the big things that are obscure either. Even when you obtain a small pay-as-you-go service, such as a cloud PC, they refer to it as a 3 year reservation, even though you've not signed up for three years. When you get a product from the Azure Marketplace, it's just billed as "Azure Marketplace" with no mention of which product it is.&nbsp;</p><p><i>Microsoft billing makes it more or less impossible to be sure what you're paying.&nbsp;</i></p><h2 style="text-align: left;">How it all Started</h2><p>Some years back, we had a manager who liked to trial services without documenting them. He'd often forget to cancel these services and they'd eventually start charging us. There are lots of managers like this and while it's not the way I like to do things, it's not necessarily a major character flaw. If Microsoft's billing was clearer, it wouldn't be a problem at all.&nbsp;</p><p><i>When he left the company, we were left with Microsoft bills coming from all directions with no useful descriptions on them simply because Microsoft doesn't label their invoices properly.&nbsp;</i></p><p>We began a <u>multi-year project</u> to discover and close down the unused services. We engaged a few contractors and several people at Microsoft, most of whom were unable to make sense of their own bills. Little by little we got those services removed (we still have at least two that Microsoft can't identify).&nbsp;</p><p>One of the more effective clean-ups occurred a little over a year ago when we spent months on teams calls with Microsoft and involved several of their people. We got a lot of services removed then, though as it turned out, they removed and cancelled are two very different things.&nbsp;</p><p><i>It's not unusual for us to have services with delayed payments at Microsoft because we're always having to get them to explain their charges. Something that could be avoided with clearly written invoices.</i></p><h2 style="text-align: left;">The Cause</h2><p>We detected the shutdown of an external service, "SendGrid" which was enabled by Azure Marketplace last Friday. I can't say more on this other than the absence of this service had the potential to affect payrolls around the country.&nbsp;</p><p>We raised calls with both Microsoft and Twilio SendGrid. Both blamed each-other but both also highlighted billing as a cause. We spent Friday and Saturday going through all of our unpaid Microsoft invoices and paying everything by credit card. Microsoft's payment systems are a little problematic and we ended up paying for a few things twice.&nbsp;</p><p>Nevertheless, we quickly ended up with a payments panel full of green-tick icons.&nbsp;</p><p><i>You can imagine our surprise when despite our efforts and Microsoft's assurances, the service remained suspended on Monday.</i>&nbsp;</p><p>We spent the remainder of Monday and half of Tuesday in a blame game with Microsoft. They kept blaming SendGrid and SendGrid kept blaming them. They asked us to provide all kinds of files to see if we had a technical glitch on our side (despite us telling them that it was clearly a billing issue and that they were wasting valuable time).&nbsp;</p><p>We were also able to send them very clear screen shots and files which made it clear that the problem was on Microsoft's end. We had a billing person assigned to our call and they were reluctant to involve any technical people, so we ended up going in circles even though we escalated to their bosses.</p><p>By late Monday, we had a Priority 1 case but they still told us that their technicians were too busy to be engaged. We sent them several screenshots but it wasn't until late Tuesday that they agreed to a teams session to actually look at the problem.&nbsp;</p><h2 style="text-align: left;">The Problem but not the Fix</h2><p>It turned out that when Microsoft had done a review of our bills many&nbsp; months back, they'd somehow turned off visibility of a bill. That bill for a paltry $18, was outstanding but not visible to us. We couldn't pay what we couldn't see.&nbsp; Microsoft spent some time trying to make the bill visible but ultimately couldn't.&nbsp; In fact, they couldn't even produce the invoice for us and I have doubts that the bill actually existed.&nbsp;</p><p><i>We were obviously willing to pay but Microsoft waived that fee. After all, the combined 'lost wages' of everyone engaged on the problem, plus the productivity and reputational losses we were suffering were considerably higher.&nbsp;</i></p><p>All good right? Wrong. The service remained stubbornly suspended.&nbsp;</p><h2 style="text-align: left;">Not Quite a Fix</h2><p>By Wednesday, with the organisation in panic mode, and the problem having been pushed higher with Microsoft via Twitter and LinkedIn, we were able to talk to higher people but they were disinterested in our plight.</p><p>It had been determined that Microsoft's billing issue had resulted in a service being disconnected and that the service in question (SendGrid) could not be reconnected. The option was there but it was greyed out. We could see a simple file change that would resolve the problem but Microsoft was still unwilling to engage the right technical people - despite us having paid support.&nbsp;</p><p><i>We'd also found out from SendGrid, that while they couldn't reactivate our existing service and we could create another, they had no facilities to migrate the 100+ templates from one system to another. There's essentially no backup and transfer for that service. (Shame on you SendGrid).</i></p><p>We have some pretty capable people in our team and they spent Wednesday rebuilding the service on SendGrid (without any connection to Marketplace) and manually moving templates by copying and pasting HTML. There was no further contact with Microsoft - it was obviously too hard for them.&nbsp;</p><p><i>We got up and running again by the end of Wednesday but our faith in Microsoft is gone and I can't see us ever using their Marketplace again.</i></p><p><table align="center" cellpadding="0" cellspacing="0" class="tr-caption-container" style="margin-left: auto; margin-right: auto;"><tbody><tr><td style="text-align: center;"><a href="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEigc41nFLsYVzHzaEsfmoYNTOjJugfAB5FHg8Jf2W_lcJFH4Tq9kc_fgUpRskuQqaE6TSscQZ8-uzsfkrRTAQK53M4TPa8loSxwmx6ckkgIQnWJjzWf9VosTzZfdlcGlY6FOgE_lO8tQz20GsRD2WNenLMPhiaz9G2-5fwqdQ1rWb-cFDJ08c4/s1332/AzureFail.png" imageanchor="1" style="margin-left: auto; margin-right: auto;"><img border="0" data-original-height="534" data-original-width="1332" height="160" src="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEigc41nFLsYVzHzaEsfmoYNTOjJugfAB5FHg8Jf2W_lcJFH4Tq9kc_fgUpRskuQqaE6TSscQZ8-uzsfkrRTAQK53M4TPa8loSxwmx6ckkgIQnWJjzWf9VosTzZfdlcGlY6FOgE_lO8tQz20GsRD2WNenLMPhiaz9G2-5fwqdQ1rWb-cFDJ08c4/w400-h160/AzureFail.png" width="400" /></a></td></tr><tr><td class="tr-caption" style="text-align: center;">Even today, or service remains suspended.<br /><i>(on the plus side, I pointed out to Microsoft that their error message <br />spelled "subscription" wrong and they at least fixed that).</i></td></tr></tbody></table><i><br /></i></p><h2 style="text-align: left;">The Past is the Future</h2><p>We moved this particular service from Domino to Azure in 2018. In the 17 years it ran on Domino, it racked up a total outage of 5 hours. In one week, on Azure it got 40 hours (and there have been several other Azure outages prior to this).&nbsp;</p><p>It doesn't make sense to move the application back to Domino as the life expectancy of the application is drawing to a close but what we can do is move the external portions, such as SendGrid back to Domino because it provides a reliable service with proven DR capabilities.&nbsp;</p><p>It also makes it harder to recommend Azure as a platform in the future.&nbsp;</p><p><i>My advice: Think hard before you trust bigger, cloud-based services. Don't trust their ability to engage in a crisis, don't trust their customer care or their billing and certainly don't trust their DR capabilities.&nbsp;</i></p></description><link>https://dominogavin.blogspot.com/2022/04/large-cloud-systems-like-azure-are-no.html</link><author>noreply@blogger.com (Gavin Bollard)</author><media:thumbnail xmlns:media="http://search.yahoo.com/mrss/" url="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEjY3mz9e8EgtORs5-Yds8eym6ZYWfax0idOb5UStZJcr35FiRpdEwO0RPzhW-LEiGjKz_-ArpxMuHC9oqYbtsqKj3vXr9-VywHQVfdAeH92Mo7usPsn8Y8iKaBEP6stTISXspRixWECl0lIoV0nP7EYZWWyHshIw6-I2YEj64tRvgRYOGBQgDU/s72-w400-h266-c/thunderstorm-4375844_1920.jpg" height="72" width="72"/><thr:total>0</thr:total></item><item><guid isPermaLink="false">tag:blogger.com,1999:blog-17199472.post-5431108235738795151</guid><pubDate>Sun, 27 Feb 2022 08:50:00 +0000</pubDate><atom:updated>2022-02-28T09:38:26.782+11:00</atom:updated><category domain="http://www.blogger.com/atom/ns#">Domino</category><category domain="http://www.blogger.com/atom/ns#">https</category><category domain="http://www.blogger.com/atom/ns#">ssl</category><title>HTTPS Drama on Domino 12.0</title><description><p>I'm not a big fan of HTTPS. Don't get me wrong, I agree with all of the security and comfort that it provides. I just hate the whole renewal process.</p><p>Domino 12 introduces a new way to do HTTPS and it's apparently much easier going forward.&nbsp; That's great news. Unfortunately, we hit a couple of snags on the way in, and I wanted to warn everyone about them - especially since the workarounds are so simple.&nbsp;</p><div class="separator" style="clear: both; text-align: center;"><a href="https://blogger.googleusercontent.com/img/a/AVvXsEgd-8t96j8tWM8sMHvMWwXsh4N7nSmQO6uzCWPz42v0ZcEjUA40rxpdhLbgmvkZVZfx1Y9CiRpoHnoofBTQ_5TnDktyN5R_gjN_aH0IGYMzTq_JPaYiiJH9V3i52Ao1LgjKlUWd5_5o7tc9aRAQUwtVG7Y1Cv4ZRipV73nykQgaoiX1pdKvQHc=s900" style="margin-left: 1em; margin-right: 1em;"><img border="0" data-original-height="600" data-original-width="900" height="266" src="https://blogger.googleusercontent.com/img/a/AVvXsEgd-8t96j8tWM8sMHvMWwXsh4N7nSmQO6uzCWPz42v0ZcEjUA40rxpdhLbgmvkZVZfx1Y9CiRpoHnoofBTQ_5TnDktyN5R_gjN_aH0IGYMzTq_JPaYiiJH9V3i52Ao1LgjKlUWd5_5o7tc9aRAQUwtVG7Y1Cv4ZRipV73nykQgaoiX1pdKvQHc=w400-h266" width="400" /></a></div><p><br /></p><h2 style="text-align: left;">Domino Needs to Generate the CSR</h2><p>You're probably thinking that that this is pretty obvious but if so, you're not thinking about wildcard certificates. We use a wildcard certificate *.mydomain.com.au - This allows us to use it across multiple systems, including Domino, Azure, some WordPress websites and a Drupal Website. We also use it in conjunction with several hosted services.</p><p>The wildcard certificate allows us to use the same certificate on different subdomains.</p><p>For example:<br /></p><ul style="text-align: left;"><li>www.mydomain.com.au</li><li>domino.mydomain.com.au</li><li>azure.mydomain.com.au</li><li>othersite.mydomain.com.au</li><li>extranet.mydomain.com.au</li></ul><div>The possibilities are endless.</div><div><br /></div><div>Last year, when we were on Domino 9.0.1, we generated the Certificate Signing Request (CSR) on Domino and set up domino first. Then we did our other sites.&nbsp;</div><div><br /></div><div>This year, on Domino 12.0, we generated the CSR in Azure. We were able to use the resulting certificate on several platforms including WordPress and Drupal but it wouldn't load correctly in Domino.&nbsp;</div><div><br /></div><div>Eventually we had to generate a CSR from Domino and get a new certificate.&nbsp; Luckily the newly generated certificate didn't muck up those existing sites.&nbsp;</div><div><br /></div><div>Next year, we'll be starting the CSR process at Domino.&nbsp;</div><div><br /></div><h2 style="text-align: left;">You need 12.0.1 or Higher</h2><div>The second big issue we hit was that we couldn't stop the server from loading the old certificates, which were done Domino 9 style.&nbsp; We tried restarting the http task, tried rebooting the server and tried removing the .KYR files from the domino directory -- this last action prevented HTTPS from working at all.&nbsp;</div><div><br /></div><div>In the end, we did an impromptu upgrade of our 12.0 servers to 12.0.1 (and added Fix Pack 11). HTTPS started working immediately.&nbsp;</div><div><br /></div><div><br /></div><div><i>Hopefully these tips will make your certificate renewal process a little smoother than our last effort.&nbsp;</i></div><p></p></description><link>https://dominogavin.blogspot.com/2022/02/dom12https.html</link><author>noreply@blogger.com (Gavin Bollard)</author><media:thumbnail xmlns:media="http://search.yahoo.com/mrss/" url="https://blogger.googleusercontent.com/img/a/AVvXsEgd-8t96j8tWM8sMHvMWwXsh4N7nSmQO6uzCWPz42v0ZcEjUA40rxpdhLbgmvkZVZfx1Y9CiRpoHnoofBTQ_5TnDktyN5R_gjN_aH0IGYMzTq_JPaYiiJH9V3i52Ao1LgjKlUWd5_5o7tc9aRAQUwtVG7Y1Cv4ZRipV73nykQgaoiX1pdKvQHc=s72-w400-h266-c" height="72" width="72"/><thr:total>2</thr:total></item><item><guid isPermaLink="false">tag:blogger.com,1999:blog-17199472.post-6277676544789221683</guid><pubDate>Sun, 20 Feb 2022 02:21:00 +0000</pubDate><atom:updated>2022-02-20T13:21:07.278+11:00</atom:updated><category domain="http://www.blogger.com/atom/ns#">Domino</category><category domain="http://www.blogger.com/atom/ns#">HCL</category><category domain="http://www.blogger.com/atom/ns#">IBM</category><category domain="http://www.blogger.com/atom/ns#">Microsoft Teams</category><category domain="http://www.blogger.com/atom/ns#">Office 365</category><category domain="http://www.blogger.com/atom/ns#">Outlook</category><category domain="http://www.blogger.com/atom/ns#">Sharepoint</category><category domain="http://www.blogger.com/atom/ns#">Verse</category><title>Our Domino State of Play 2022</title><description><p><i><b>It's been five years since a decision was made to kill Notes and Domino at our organisation. Like many other organisations, we left for the Azure shores of Microsoft. Several changes of leadership later and Domino is still at the heart of our organisation and we're moving towards tighter integration with it than ever.&nbsp;</b></i></p><p><i>It occurred to me that now is as good a time as any to reflect on how our journey went.&nbsp;</i></p><p></p><div class="separator" style="clear: both; text-align: center;"><a href="https://blogger.googleusercontent.com/img/a/AVvXsEgwFtBgzFNb81quz0J4z3NIMNTkjMCCHnvRWzpZVtAE_NSdF9yt6e_ZUD6pCspsaN6S_8EFBMsrtlJZSQwboeN6WlmFJnPPXJvLrAAekRCmUGhOSu0EK4WKXHG2BND1JZdslBAakrcSJFmSB6xerriYLj4NjzKxNzxzx6X7-oJI8nuuJUjPI8Y=s1200" imageanchor="1" style="margin-left: 1em; margin-right: 1em;"><img border="0" data-original-height="800" data-original-width="1200" height="266" src="https://blogger.googleusercontent.com/img/a/AVvXsEgwFtBgzFNb81quz0J4z3NIMNTkjMCCHnvRWzpZVtAE_NSdF9yt6e_ZUD6pCspsaN6S_8EFBMsrtlJZSQwboeN6WlmFJnPPXJvLrAAekRCmUGhOSu0EK4WKXHG2BND1JZdslBAakrcSJFmSB6xerriYLj4NjzKxNzxzx6X7-oJI8nuuJUjPI8Y=w400-h266" width="400" /></a></div><br /><i><br /></i><p></p><h2 style="text-align: left;">The Low Hanging Fruit</h2><p>The low hanging fruit of any domino migration is mail. Email is an easily identifiable application which can generally be swapped out one-for-one. In our case, Notes client (and the lesser used Verse web application) for Outlook and Outlook Web Application (OWA).&nbsp;</p><p>We investigated several applications before finding one that worked and converted all of our .NSF mail files into .PSTs, then we imported these into outlook. Along the way, we discovered that Verse didn't safeguard our older mail quite as well as we'd hoped and we discovered that folders didn't always translate across.&nbsp;</p><p>I documented our journey in two posts back in April 2017.</p><p></p><ul style="text-align: left;"><li><a href="https://dominogavin.blogspot.com/2017/04/migrating-mail-from-ibm-notes-and-verse.html" target="_blank">Migrating Mail from Notes and Verse to Outlook and Office 365 - Part 1</a>&nbsp;</li><li><a href="https://dominogavin.blogspot.com/2017/04/migrating-mail-from-ibm-notes-and-verse_4.html" target="_blank">Migrating Mail from Notes and Verse to Outlook and Office 365 - Part 2</a>&nbsp;</li></ul><p></p><p><i>The upshot is that we quickly got across to Outlook.&nbsp;</i></p><p><i>Did we close down Notes mail? No. We still have agents running in applications which use Notes Mail for broadcasts. Additionally, we have semi-manual notifications systems which I've tried over the years to encourage people to use Outlook for but those same people who wanted Notes gone still won't do their broadcasts via outlook.&nbsp;</i></p><h2 style="text-align: left;">Address Books</h2><p>The address books turned out to be much harder to move than expected. We deliberately resisted moving to on-prem active directory. After all, we had only needed the on-prem active directory for our file servers and once all the files moved to SharePoint libraries, it was no longer necessary.&nbsp;</p><p>The only problem was that the cloud implementation of AD did not have all of the nesting and embedding functionality of Notes address books, we didn't have a custom-built CRM to drive it and we still needed to keep our domino address books up to date for the databases we were yet to migrate.&nbsp;</p><p>We looked for alternative solutions and investigated several very expensive products but in the end, a couple of our guys came up with a solution.&nbsp;</p><p>We decided to let our existing CRM continue to drive the address books in Domino and to expand that to include the distribution groups in the Cloud AD. To do this, we built a custom database that would output a list of people in the address book every day and compare it with the previous day. This gave us all the additions and deletions as well as most of the changes. The change exceptions were when the primary key (email address) got changed, though that could be easily solved by comparing UNIDs. With this data, we were able to develop PowerShell scripts to run daily which would update the CloudAD.&nbsp;</p><p>We used the same approach for groups, except that since Domino had many more groups than Office 365, our custom domino database contains a mapping for each group. In the picture below, we reference the Office365 group on the left and the Domino Groups on the right that we want merged into it. This gives us a lot more flexibility than a straight 1:1 group migrator would.</p><p>Again, the groups are exported daily and compared with the previous day. This generates a CSV that is used for import via a PowerShell script that runs on schedule and migrates the differences to Office365. Note that we rewrite the <i>entire</i> group in PowerShell, not just the differences. That's something we learned a long time ago. It's the safest way to ensure that everything keeps in sync and that missing a day doesn't screw anything up.&nbsp;</p><div class="separator" style="clear: both; text-align: center;"><a href="https://blogger.googleusercontent.com/img/a/AVvXsEgso2Jqa2Cm_czlJGKl9dLpIZGMQeWUv3EbT0uK1ZqpHgdlsOnPktW2WIC72EFSgloqzGjjOh5fURB-rZnl4VvIhlnNB3df-A9USjeVd-Uto8XXHAkzWHfsopvQF9hK56QGkrfWz1cWoYRiNMZ11lX3CcNcQZ_EiGuMbZNR0TmbK20OGznlxpI=s797" imageanchor="1" style="margin-left: 1em; margin-right: 1em;"><img border="0" data-original-height="303" data-original-width="797" height="153" src="https://blogger.googleusercontent.com/img/a/AVvXsEgso2Jqa2Cm_czlJGKl9dLpIZGMQeWUv3EbT0uK1ZqpHgdlsOnPktW2WIC72EFSgloqzGjjOh5fURB-rZnl4VvIhlnNB3df-A9USjeVd-Uto8XXHAkzWHfsopvQF9hK56QGkrfWz1cWoYRiNMZ11lX3CcNcQZ_EiGuMbZNR0TmbK20OGznlxpI=w400-h153" width="400" /></a></div><br /><p><i>The consensus on the address books is: provided you don't need them in Domino anymore, it's easy to migrate them but&nbsp; you'll need to flatten them because nesting isn't really an option. It's possible but doesn't work very well. If you need&nbsp; your groups in both systems, there's a cheaper way than buying dedicated synch software.&nbsp;</i></p><p>One final note. We used PowerShell at the time but the recommendation going forward would be to move this to Microsoft Graph which gives you a lot more power and flexibility.</p><h2 style="text-align: left;">The Obvious Applications</h2><p>Apart from mail, we have a bunch of applications which are obvious candidates for migration to Teams and SharePoint. There's no doubt that they can do the job just as well, if not better than Notes (minus of course, a few features like added security options, which are peculiar to our organisation).</p><p><i>We very quickly got these systems up and running and assembled an Office 365 proof of concept but five years later, we still haven't migrated these systems.&nbsp;</i></p><p>As it turns out, the circles we work in are quite competitive and concerned with privacy and security. Our domino systems live on specific servers in a specific domain. The only people who access those servers are people who are authorised by our company. It's communication over the internet but the boundaries are quite specific.&nbsp;</p><p>Office 365 is by contrast, a system without boundaries. You could put a file up on Office 365 and share it with your neighbour as easily as you could someone in a different country. What this means is that from the point of view of a security conscious organisation, Office 365 represents an insecure endpoint.&nbsp;</p><p>It's not our company, the facilitators, who our customers are worried about. They're worried that if they let their own people have access to Office 365 systems, then they could export company secrets to competitors. Sure, email is routinely scanned for unapproved attachments but how do you police "collaboration" in general.&nbsp;</p><p><i>To close this potential security hole, many of our member organisations decided to block access to the Office 365 cloud entirely. For this reason, we're finding that Domino is still the trusted system that we need to rely upon for collaboration.</i></p><h2 style="text-align: left;">The Complex Bespoke Applications</h2><p>We moved one application away from Domino and put it onto Azure. It's not a particularly complex application but there was no off-the-shelf equivalent. We ended up having to get it externally developed.&nbsp;</p><p>The costs quickly spiralled out of control and we had to de-scope it and then do a second phase of the project a few years later to add some of the missing functionality. The new interface is marginally nicer than it was but it still lacks a lot of the functionality of its domino counterpart.&nbsp;</p><p>More importantly though, the costs of building the application were more than the hosting and license costs of three&nbsp;domino servers for 12 years. The ongoing running costs of the single application are still double that of the running costs of our entire domino infrastructure.&nbsp;</p><p>The application is difficult to maintain and the frameworks it relied upon quickly went out of date necessitating some expensive upgrades and rewrites. There's just no challenging Domino's TCO model.</p><p><i>We're not so sure whether we'll be migrating anything else in the near future.&nbsp;</i></p><h2 style="text-align: left;">The Reasons for Moving Away from Domino</h2><p>I think this all comes back to the reasons for moving away from Domino in the first place -- and it's time to re-examine them.&nbsp;</p><p></p><ol style="text-align: left;"><li><b>Security:</b> There's a feeling that because of its age, Domino must be a less secure system. We've had it audited frequently by external parties and we've put fixes in place and we're now back to maintaining it on the current version. Domino is very secure and supports modern security protocols. It also has security built-in at lower levels (for example on form and database controls) than Microsoft's systems.&nbsp;<br /><br /></li><li><b>Support:</b> In 2017 it was hard to see that Domino had a future. IBM hadn't been forthcoming and wasn't actively developing it. There was a feeling that version 9 might be the last. Five years later and we're on version 12. The future with HCL seems rosy.&nbsp;<br /><br /></li><li><b>Standards:</b> We were told that it would be difficult to find people who could develop domino applications because it wasn't a standard language. Thus far, this hasn't presented us with any problems and we've also proven that domino supports modern languages. Our experience with the frameworks on our bespoke database project has shown us that modern standards come and go just as quickly, perhaps even more quickly, than some of the domino standards. Every development project will incur some kind of learning curve. We're convinced that the Domino curve is easier than most.&nbsp;</li></ol><div><i>So, where to from here? We don't rightly know yet but one thing we do know. Domino will still be a big part of our future. One of our most recent projects has involved having Domino grant access to an Azure application using JWTs - but that's a story for another post.&nbsp;</i></div><p></p></description><link>https://dominogavin.blogspot.com/2022/02/StateOfPlay2022.html</link><author>noreply@blogger.com (Gavin Bollard)</author><media:thumbnail xmlns:media="http://search.yahoo.com/mrss/" url="https://blogger.googleusercontent.com/img/a/AVvXsEgwFtBgzFNb81quz0J4z3NIMNTkjMCCHnvRWzpZVtAE_NSdF9yt6e_ZUD6pCspsaN6S_8EFBMsrtlJZSQwboeN6WlmFJnPPXJvLrAAekRCmUGhOSu0EK4WKXHG2BND1JZdslBAakrcSJFmSB6xerriYLj4NjzKxNzxzx6X7-oJI8nuuJUjPI8Y=s72-w400-h266-c" height="72" width="72"/><thr:total>1</thr:total></item><item><guid isPermaLink="false">tag:blogger.com,1999:blog-17199472.post-6103889502791053877</guid><pubDate>Thu, 30 Jul 2020 21:42:00 +0000</pubDate><atom:updated>2020-07-31T07:42:53.909+10:00</atom:updated><category domain="http://www.blogger.com/atom/ns#">Project Management</category><title>How to Create a Project Dashboard in SharePoint - A Tutorial</title><description><b><i>A couple of weeks ago, I was asked if I could put together a projects dashboard in SharePoint. The projects team just wanted an easy way to list all of their projects in one place with lights indicating the status of major tracking points (Schedule, Budget and Scope).&nbsp; They also wanted to be able to have links to their status report and project folder.&nbsp;</i></b><div><br /></div><div><i>It seemed like a simple job to in SharePoint Lists -- and it was.&nbsp;</i></div><div><i><br /></i></div><div><div class="separator" style="clear: both; text-align: center;"><a href="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEj-NJJBmDejmtz6-47TPbo0igRA6jzEJbzQIC_rU7yq7YFmHhoQ_3J1IkA_PSee0WV5cNH_CHcKFyoowG__ypPMK6CbO7t91R5cKUDHyQuBv65fiyflro3AR48vZnKzFzW825VvXg/s1895/SharePointList.jpg" style="margin-left: 1em; margin-right: 1em;"><img border="0" data-original-height="867" data-original-width="1895" height="229" src="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEj-NJJBmDejmtz6-47TPbo0igRA6jzEJbzQIC_rU7yq7YFmHhoQ_3J1IkA_PSee0WV5cNH_CHcKFyoowG__ypPMK6CbO7t91R5cKUDHyQuBv65fiyflro3AR48vZnKzFzW825VvXg/w500-h229/SharePointList.jpg" width="500" /></a></div><i><br /></i></div><div><br /></div><div>I thought it was good project to demonstrate the power and simplicity of SharePoint lists and how they can make everyday tasks easy without the need for additional software purchasing.&nbsp; Everyone is a developer.</div><div><br /></div><div>While it's simple; the process is a little long-winded for a blog post, so instead I've created a slideshare.&nbsp;</div><div><br /></div><div>Enjoy.&nbsp;</div><div><br /></div><div><br /></div>
<div style="text-align: center;"><iframe allowfullscreen="" frameborder="0" height="485" marginheight="0" marginwidth="0" scrolling="no" src="//www.slideshare.net/slideshow/embed_code/key/shFi9IGNlZnNdF" style="border-width: 1px; border: 1px solid #CCC; margin-bottom: 5px; max-width: 100%;" width="595"> </iframe></div><div style="margin-bottom: 5px; text-align: center;"> <strong> <a href="//www.slideshare.net/GavinBollard/how-to-create-a-project-dashboard-using-share-point-lists" target="_blank" title="How to create a project dashboard using share point lists">How to create a project dashboard using share point lists</a> </strong> from <strong><a href="https://www.slideshare.net/GavinBollard" target="_blank">Gavin Bollard</a></strong> </div></description><link>https://dominogavin.blogspot.com/2020/07/ProjMgmt-Dashboard.html</link><author>noreply@blogger.com (Gavin Bollard)</author><media:thumbnail xmlns:media="http://search.yahoo.com/mrss/" url="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEj-NJJBmDejmtz6-47TPbo0igRA6jzEJbzQIC_rU7yq7YFmHhoQ_3J1IkA_PSee0WV5cNH_CHcKFyoowG__ypPMK6CbO7t91R5cKUDHyQuBv65fiyflro3AR48vZnKzFzW825VvXg/s72-w500-h229-c/SharePointList.jpg" height="72" width="72"/><thr:total>0</thr:total></item><item><guid isPermaLink="false">tag:blogger.com,1999:blog-17199472.post-2547455923029378883</guid><pubDate>Wed, 20 May 2020 20:26:00 +0000</pubDate><atom:updated>2020-05-21T06:26:11.927+10:00</atom:updated><category domain="http://www.blogger.com/atom/ns#">Office 365</category><category domain="http://www.blogger.com/atom/ns#">PowerPoint</category><category domain="http://www.blogger.com/atom/ns#">Presentation</category><title>Erasing Backgrounds in PowerPoint</title><description><div class="separator" style="clear: both; text-align: center;"><a href="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEgKAp4vPNjr6N9TK_GOWbVkzIGWrryLEy0YM-7WzgsmxhLzUMphyPV-IIYfXqraoD4pQID6IQQkt8LwuYA3qhcK9xxBuf9518osIrMGl2eAevpQPLjRpTTwjAE0rQ3pkQF41n_mKQ/" imageanchor="1" style="margin-left: 1em; margin-right: 1em;"><img alt="Article Title: Erasing Backgrounds In PowerPoint" border="0" data-original-height="743" data-original-width="1444" height="206" src="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEgKAp4vPNjr6N9TK_GOWbVkzIGWrryLEy0YM-7WzgsmxhLzUMphyPV-IIYfXqraoD4pQID6IQQkt8LwuYA3qhcK9xxBuf9518osIrMGl2eAevpQPLjRpTTwjAE0rQ3pkQF41n_mKQ/w400-h206/ErasingBackgroundsInPowerPoint.jpg" width="400" /></a></div><div><br /></div><div>I'm a big fan of PowerPoint these days and I use it for a lot of great things, most of which aren't presentations. It's great for drawing small flowcharts, business diagrams and logos. It's also great for recording the screen.</div><div><br /></div><div>Here's a walk through of how to add an image into PowerPoint and then make the background of that image transparent.</div><div><br /></div><h1 style="text-align: left;">Get Your Images</h1><div><div><ol style="text-align: left;"><li><b>Go to <a href="https://www.google.com/" target="_blank">Google</a>, and do a search </b>for something that sounds interesting.</li><li>When the search results appear, <b>click on Images</b>. This will restrict the display to just images.&nbsp;</li><li>Choose an appropriate image (ideally one without too much background).&nbsp;</li><li>The image will appear on the right hand side. Check the size of the image to make sure that it's a good size. images below 700 wide x 500 high will probably not look very good on a large screen - and any images over 2000 wide 1500 might make your presentation a little large/slow.&nbsp;</li><li>Right mouse <b>click on the image </b>and choose <b>Copy Image</b>, then switch to PowerPoint and paste the image in (Ctrl+V)&nbsp;</li></ol><div class="separator" style="clear: both; text-align: center;"><a href="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEjBBBsJHdIliXyOSfqUVs2mhWRIvCRwYolFSZAJhvCyYe5IOMZ6U85ZaOE6tr0bc2S_dm7bkyKxJHb2Pq8iUU39rs7i3vyl_zOJewouqBixG3gKwPYFFMB23AEVVAc0vEM2SiBFRA/" imageanchor="1" style="margin-left: 1em; margin-right: 1em;"><img alt="Getting an image from Google" border="0" data-original-height="770" data-original-width="1820" height="169" src="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEjBBBsJHdIliXyOSfqUVs2mhWRIvCRwYolFSZAJhvCyYe5IOMZ6U85ZaOE6tr0bc2S_dm7bkyKxJHb2Pq8iUU39rs7i3vyl_zOJewouqBixG3gKwPYFFMB23AEVVAc0vEM2SiBFRA/w400-h169/PPT01.jpg" width="400" /></a></div><div><br /></div></div></div><div><h1 style="text-align: left;">Removing Simple&nbsp; Backgrounds</h1><div>If your background is simple (a single colour), you can use the following method to make it transparent;</div><div><br /></div><div><ol style="text-align: left;"><li><b>Click </b>on any part of the <b>picture</b>.</li><li>At the top of PowerPoint, click on the <b>Picture Format tab </b>on the ruler.&nbsp;</li><li>Click on the down arrow next to <b>Colour</b>.</li><li>Choose <b>Set Transparent Colour</b>.&nbsp;</li><li>Click on <b>any white area of the picture</b>. (or if your picture has a different colour background, click on that).&nbsp;</li></ol></div></div><div><br /></div><div class="separator" style="clear: both; text-align: center;"><a href="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEgr1IVoVmoM8o0WyN3KI9Gm_OGoPgFkivRFdIpVegolrpYfK6J6d65FZPYV1ugtocshC3F6e1nzlceqzZW_ED20flUCqGzhgFx4xUTqSNs3wxbntWqQRJXGChgzWsUren_nDQ8vaw/" imageanchor="1" style="margin-left: 1em; margin-right: 1em;"><img alt="steps to remove a simple background" border="0" data-original-height="769" data-original-width="1538" height="200" src="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEgr1IVoVmoM8o0WyN3KI9Gm_OGoPgFkivRFdIpVegolrpYfK6J6d65FZPYV1ugtocshC3F6e1nzlceqzZW_ED20flUCqGzhgFx4xUTqSNs3wxbntWqQRJXGChgzWsUren_nDQ8vaw/w400-h200/PPT02.jpg" width="400" /></a></div><div><br /></div><div><div>Your picture will immediately become transparent.&nbsp;</div><div><br /></div><div>Note that if your picture has the background colour in it somewhere, there's a chance that it will become transparent where you don't want it to be.&nbsp;</div></div><div><br /></div><div class="separator" style="clear: both; text-align: center;"><a href="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEhWJLLuG-ZOB1Ik-_CJlvuT9K1i9tJJW7VeLuU89balbL1lyjjbfJJ_e2SGtp5kfo6cz-DOG1bFtK_8B1thW7hvu4VRGltw2cLINF-ZkaWA2jBgveUqeMGz-sImK16NDPGhZjhAQQ/" imageanchor="1" style="margin-left: 1em; margin-right: 1em;"><img border="0" data-original-height="705" data-original-width="1390" src="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEhWJLLuG-ZOB1Ik-_CJlvuT9K1i9tJJW7VeLuU89balbL1lyjjbfJJ_e2SGtp5kfo6cz-DOG1bFtK_8B1thW7hvu4VRGltw2cLINF-ZkaWA2jBgveUqeMGz-sImK16NDPGhZjhAQQ/s320/PPT03.jpg" width="320" /></a></div><div><h1 style="text-align: left;">Removing Complex Backgrounds</h1><div>If you have a more complex background you need to use a different method to remove them.&nbsp;</div></div><div><br /></div><div class="separator" style="clear: both; text-align: center;"><a href="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEi8KMFh4JELTDfN5SDgqggMqeOUPFZlSUX3WB38OKWKmUpPSt9YvytV_BwwlHzdIMJ_1AAAGQT3iX-cnJbGWkXtSRUfztLbaul1GgTweGC1Evk0s1wDkHuMXiwcGU7RFU7agkUlpA/" imageanchor="1" style="margin-left: 1em; margin-right: 1em;"><img border="0" data-original-height="741" data-original-width="1402" src="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEi8KMFh4JELTDfN5SDgqggMqeOUPFZlSUX3WB38OKWKmUpPSt9YvytV_BwwlHzdIMJ_1AAAGQT3iX-cnJbGWkXtSRUfztLbaul1GgTweGC1Evk0s1wDkHuMXiwcGU7RFU7agkUlpA/s320/PPT04.jpg" width="320" /></a></div><div class="separator" style="clear: both; text-align: center;"><br /></div><div><div><ol style="text-align: left;"><li><b>Click </b>on any part of the <b>picture</b>.</li><li>At the top of PowerPoint, click on the <b>Picture Format tab </b>on the ruler.&nbsp;</li><li>Click on the button marked <b>Remove Background</b>.</li><li>The <b>background will go all purple</b>. It won't be perfect but that's okay for now.&nbsp;</li><li>Click on the button labelled; <b>Mark Areas to keep</b>.&nbsp;</li><li>You'll be able to <b>draw around and/or colour in areas that you want to keep in green pen</b>. When you've selected what you want, just <b>double-click </b>and PowerPoint will adjust its settings.&nbsp;</li><li>You'll also no doubt have things that need to be removed, so click on the button labelled <b>Mark Areas to Remove</b>.</li><li><b>Draw around and/or colour in areas that you want to remove in red </b>and then <b>double-click</b> to get PowerPoint to do its work.&nbsp;&nbsp;</li><li>You'll be able to <b>see the effects in the slide preview window</b>.&nbsp;</li><li>Double-check everything and if you're happy with it, just click <b>Keep Changes </b>and your transparency will be applied immediately.&nbsp;</li></ol></div><div>If you accidentally click outside the purple area or keep changes before you're ready, you can <b>press Ctrl+Z (undo) to go back</b> to where you were <b>without losing all your other changes</b>.&nbsp;</div></div><div><br /></div><div class="separator" style="clear: both; text-align: center;"><a href="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEiGvKvmzhr-J2VyWeCoRXvmgGyu4S-fywTKcAcZPKEwA5QI_KmdYl0ENckG6Rj4fnOWgNpxRIw5hValtppXyoi8f_GGM2nHPVWwlD98xMqQjgR4dyvCVd7cFe9Vg5Upp1BbxrhMOg/" imageanchor="1" style="margin-left: 1em; margin-right: 1em;"><img alt="Steps to Remove Complex Backgrounds" border="0" data-original-height="977" data-original-width="1821" height="215" src="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEiGvKvmzhr-J2VyWeCoRXvmgGyu4S-fywTKcAcZPKEwA5QI_KmdYl0ENckG6Rj4fnOWgNpxRIw5hValtppXyoi8f_GGM2nHPVWwlD98xMqQjgR4dyvCVd7cFe9Vg5Upp1BbxrhMOg/w400-h215/PPT05.jpg" width="400" /></a></div><div><br /></div><div><br /></div><div>Enjoy.</div><div><br /></div><div class="separator" style="clear: both; text-align: center;"><a href="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEgR_AgPkrCYSkH4ux6gZwEEFwZvdukioxLKl7xjhmUJQfP9ZMuek7B9j9Azs93dqHArlwj3KnvIv85XqdCro2HR3q-dbU050kFXMImyrYOBcV0Sm4cKX5MTETJ-IgKtb5FydtFxYg/" imageanchor="1" style="margin-left: 1em; margin-right: 1em;"><img alt="Money image with complex background removed." border="0" data-original-height="785" data-original-width="1417" height="221" src="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEgR_AgPkrCYSkH4ux6gZwEEFwZvdukioxLKl7xjhmUJQfP9ZMuek7B9j9Azs93dqHArlwj3KnvIv85XqdCro2HR3q-dbU050kFXMImyrYOBcV0Sm4cKX5MTETJ-IgKtb5FydtFxYg/w400-h221/PPT06.jpg" width="400" /></a></div><div><br /></div><div><br /></div><div><br /></div></description><link>https://dominogavin.blogspot.com/2020/05/PowerPointErasingBG.html</link><author>noreply@blogger.com (Gavin Bollard)</author><media:thumbnail xmlns:media="http://search.yahoo.com/mrss/" url="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEgKAp4vPNjr6N9TK_GOWbVkzIGWrryLEy0YM-7WzgsmxhLzUMphyPV-IIYfXqraoD4pQID6IQQkt8LwuYA3qhcK9xxBuf9518osIrMGl2eAevpQPLjRpTTwjAE0rQ3pkQF41n_mKQ/s72-w400-h206-c/ErasingBackgroundsInPowerPoint.jpg" height="72" width="72"/><thr:total>0</thr:total></item><item><guid isPermaLink="false">tag:blogger.com,1999:blog-17199472.post-6578445833698235054</guid><pubDate>Mon, 11 May 2020 00:50:00 +0000</pubDate><atom:updated>2020-05-11T10:50:58.990+10:00</atom:updated><category domain="http://www.blogger.com/atom/ns#">Microsoft</category><category domain="http://www.blogger.com/atom/ns#">Microsoft Teams</category><category domain="http://www.blogger.com/atom/ns#">Office 365</category><category domain="http://www.blogger.com/atom/ns#">Sharepoint</category><title>How to Create a Team, Channel and SharePoint Site to Collaborate with Clients</title><description><br /><div class="separator" style="clear: both; text-align: center;"><a href="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEgv1sAWATYwKT8HPRg3B4QZyrhe-nX6rZqUTx1PFuZZET6QpZmLHAnqNxZx2GtVIedrr8BEJaF6TiemK_Q58zmBvu84JG9Stj92wlaV-TCTSP9p7A831dkiCfGQecLJ4PWXmgegAQ/" imageanchor="1" style="margin-left: 1em; margin-right: 1em;"><img border="0" data-original-height="438" data-original-width="650" src="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEgv1sAWATYwKT8HPRg3B4QZyrhe-nX6rZqUTx1PFuZZET6QpZmLHAnqNxZx2GtVIedrr8BEJaF6TiemK_Q58zmBvu84JG9Stj92wlaV-TCTSP9p7A831dkiCfGQecLJ4PWXmgegAQ/s320/BuildingTeams.jpg" width="320" /></a></div><div class="separator" style="clear: both; text-align: center;"><br /></div><div class="separator" style="clear: both; text-align: left;"><br /></div><div class="separator" style="clear: both; text-align: left;"><div class="separator" style="clear: both; text-align: center;"><br /></div><h1 style="text-align: left;">Teams or SharePoint</h1><div><div><font color="#7b1fa2" size="6">Both!</font></div><div><br /></div><div><b>Teams IS SharePoint. (okay, so we know they're separate applications but I've had to labour this point for the sake of our staff).&nbsp;</b>Teams and SharePoint are two parts of the same thing and they can't exist without each other.&nbsp; You'll find that sometimes SharePoint is more appropriate and sometimes teams is.&nbsp; It doesn't matter. You can switch between the two as needed.&nbsp;</div><div><ul style="text-align: left;"><li>Teams is essential for meetings.</li><li>SharePoint is best for browsing through files.</li></ul></div><h1 style="text-align: left;">Why Create a Teams Site?</h1><div>You should create a teams site for any of the following reasons;</div><div><ul style="text-align: left;"><li>You want to text-chat regularly with a group of people (internal and/or external)</li><li>You want to be able to share files regularly with a group of people.&nbsp;</li><li>You're collaborating on a project or working group.&nbsp;</li><li>You have a group that has regular meetings with, particularly online and ad-hoc meetings.&nbsp;</li><li>You want to create a SharePoint site for a group of people to use.&nbsp;</li></ul></div><h1 style="text-align: left;">First Steps</h1><div>1. Go to the <a href="https://teams.microsoft.com/go#" target="_blank">Microsoft Teams Site</a> - or <b>open the Teams App</b>.&nbsp;</div><div><br /></div><div>2. In the left hand panel click on the <b>TEAMS icon </b>(usually about 3rd down).&nbsp;</div><div><br /></div><div>3. At the bottom of the <b>left hand panel</b>, click <b>Join or Create a Team</b>.</div><div><br /></div><div><a href="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEhAWBjsMyTgRIFJYK7r9eQEYi6jAKYBxd2wlBB29pdWol5xxUiSxBX6pwnTsvJIxg4sAc9BkBvHhJ9IbJ8sCWK2mbHkHrDAtXzdE9RSUlbK4SgNybXGlWkjSMt8tcKDur_dPvfSyQ/" imageanchor="1" style="margin-left: 1em; margin-right: 1em; text-align: center;"><img alt="The Create a Team option" border="0" data-original-height="630" data-original-width="1044" height="241" src="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEhAWBjsMyTgRIFJYK7r9eQEYi6jAKYBxd2wlBB29pdWol5xxUiSxBX6pwnTsvJIxg4sAc9BkBvHhJ9IbJ8sCWK2mbHkHrDAtXzdE9RSUlbK4SgNybXGlWkjSMt8tcKDur_dPvfSyQ/w400-h241/Teams01.jpg" width="400" /></a></div><div><br /></div><div>4. You'll be prompted to either;&nbsp;</div><div><ol style="text-align: left;"><li>Build a team from scratch</li><li>Create from and existing Office 365 group or team.</li></ol></div><div><br /></div><div>5. Unless your team already exists as a proper Office 365 group, Choose to <b>build from scratch.</b></div><div><b><br /></b></div><div><b><br /></b></div><div>6. The next question is what type of team do you want.&nbsp;<div>&nbsp; &nbsp; <b><i>You will ALMOST ALWAYS want a private team.</i></b>&nbsp;</div><div><br /></div><div>It sounds wrong but you must select "<b>private team</b>" in order to add any external guests.</div></div><div><b><br /></b></div><div><a href="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEiMYbpqpHUckERQdK8i7A6aylpiJqo-Dxxqwt6WHj1EeWnPEbCE57nfblkeqiE0EUfoAIKLqmezw9IYC7hc8D3WDvjDgfQsMFrjx_zoHehStQeCNFJqPpwOv7nbNHMyrmPyer7beQ/" imageanchor="1" style="margin-left: 1em; margin-right: 1em; text-align: center;"><img alt="What Kind of Team Dialog Box" border="0" data-original-height="379" data-original-width="582" height="260" src="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEiMYbpqpHUckERQdK8i7A6aylpiJqo-Dxxqwt6WHj1EeWnPEbCE57nfblkeqiE0EUfoAIKLqmezw9IYC7hc8D3WDvjDgfQsMFrjx_zoHehStQeCNFJqPpwOv7nbNHMyrmPyer7beQ/w400-h260/Teams02.jpg" width="400" /></a><br style="text-align: center;" /><div><b><br /></b></div><div><h1 style="text-align: left;">Private or Public?</h1><div>This bit is is really confusing.&nbsp;</div><div><ul style="text-align: left;"><li><b>Private </b>means that the team is "inaccessible" to everyone until they're asked to join.&nbsp;</li><li><b>Public </b>means that the team is accessible to everyone in your organisation (but not EVER, to any members).&nbsp;</li><li><b>Org </b>Wide means that everyone in your organisation is already a member.&nbsp;<br /></li></ul><div><br /></div></div></div><div style="text-align: center;"><font size="4"><b><i>If you are going to have ANY (non-staff) members in your team,</i></b></font></div><div style="text-align: center;"><font size="4"><b><i>Be sure to choose Private</i></b></font></div><div><br /></div><h1 style="text-align: left;">Choosing a Team Name</h1></div><div><div>The next steps require you to choose a team name. There are a few&nbsp; things to be aware of;</div><div><br /></div><div><ul style="text-align: left;"><li><b>The Team name is extremely "Visible" and a little hard, though not impossible, to change . </b><br />You need to try to get the spelling PERFECT first go. <br />Even when you do change a team's name, traces of the old one will probably remain (for example in the team's URL).&nbsp;<br /><br /></li><li><b>Shorter Team names work better as they don't have to wrap so much.&nbsp;<br />For example: "ABC Technology and Security SC" rather than "ABC Technology and Security Sub Committee (ABCTSSC)"<br /><br /></b></li><li><b>The name feeds into the site's URL (which makes links longer).</b><br />You can always put the longer name (and dates) into the description.<br /><br /></li><li><b>You can use an existing name but it's not recommended</b><br />It's certainly possible to create five teams all called "Board of Directors" but this isn't helpful. If your team is for a specific board, you should name it after that board (eg: ABC Board of&nbsp; Directors". <br />That way someone won't accidentally use it when emailing. <br /><br /></li><li><b>If your team isn't the whole group, don't name it like it is</b><br />If you're going to have a team called "Board of Directors", then make sure that it really does have all of the board of directors in it. Otherwise, it just becomes confusing to people.&nbsp;</li></ul><div><div><br /></div><div>7. You'll be asked to provide a <b>name and description </b>for your team.</div><div>Type these in and click <b>CREATE</b>.&nbsp;</div></div></div><div><br /></div><br /><br /><div><br /></div></div><div class="separator" style="clear: both; text-align: center;"><a href="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEjIhBu6fNsBRhfPhXbH98UNVix-Q3nAzaMiIwDfxVzZygvUUJuSnkZacjh07xI-wIvTgmGCsKIARiCOgBl5G9v_wJ0ims7oF-45CI9kieCKh-qGb1POvx_tS2GUzHzM6X60HgAm-g/" imageanchor="1" style="margin-left: 1em; margin-right: 1em;"><img alt="Naming your team" border="0" data-original-height="595" data-original-width="596" height="399" src="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEjIhBu6fNsBRhfPhXbH98UNVix-Q3nAzaMiIwDfxVzZygvUUJuSnkZacjh07xI-wIvTgmGCsKIARiCOgBl5G9v_wJ0ims7oF-45CI9kieCKh-qGb1POvx_tS2GUzHzM6X60HgAm-g/w400-h399/Teams03.jpg" width="400" /></a></div></div><div><br /></div><div><br /></div><div><h1 style="text-align: left;">Adding Staff</h1><div>8. Now that your team has been created, you'll be prompted to <b>add people</b>.&nbsp;</div><div><br /></div><div><ul style="text-align: left;"><li>When people are added to the team, <b>they're notified immediately</b>, so often it's best to get some content into the team before adding external clients.&nbsp;</li><li><b><font color="#b51200">Add Internal Staff Members Now, leave External Clients until later</font></b>.&nbsp;<br /></li><li>To add a staff member, just start typing their name.</li><li>If you wanted to add an external member, you will need to type their email address&nbsp;</li></ul></div><h1 style="text-align: left;">Creating File Structure</h1><div>Your New Team should already have a General Channel established. These are created by default.&nbsp; Now it's time to create a file structure to work in.&nbsp; You'll want to think carefully about your file structure before you create it but you can change it any time if you need to.&nbsp;&nbsp;</div><div><br /></div><div><ol style="text-align: left;"><li>Click on your Team.</li><li>Click on the General Channel.</li><li>In the Right Hand Pane, click on the Files Tab.</li><li>On the menu at the top of the pane, select New.&nbsp;</li><li>Choose Folder.</li><li>Type a Folder Name and Press Enter.&nbsp;</li><li>Repeat Steps 4-7 until you have your folders (and sub-folders if you want) created.&nbsp;</li></ol><div class="separator" style="clear: both; text-align: center;"><a href="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEjYm1Yk6kzhL54E79vaZjfpUe8mIUQvb-z8l-OEQSHn2Fb133zxvisMn_i7cRfvh4wdGy4EwINouGgTCpdN8_gvzJzMCsxSuBPajh2E8hQ3cDZXyT5cCUaW_ED7FhhgeCNqZAdktg/" imageanchor="1" style="margin-left: 1em; margin-right: 1em;"><img alt="Creating Folders in Teams" border="0" data-original-height="867" data-original-width="960" height="361" src="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEjYm1Yk6kzhL54E79vaZjfpUe8mIUQvb-z8l-OEQSHn2Fb133zxvisMn_i7cRfvh4wdGy4EwINouGgTCpdN8_gvzJzMCsxSuBPajh2E8hQ3cDZXyT5cCUaW_ED7FhhgeCNqZAdktg/w400-h361/Teams04.jpg" width="400" /></a></div><div class="separator" style="clear: both; text-align: center;"><br /></div><div class="separator" style="clear: both; text-align: left;"><h1 style="clear: both; text-align: left;">File Structure Options</h1><div class="separator" style="clear: both;">The file structure that you need will vary from one type of committee or team to another.&nbsp; You'll need to consult your organisation's best practice to determine what works for you but for the time being, here's a sample of what you could use; (folders and sub-folders)</div><div class="separator" style="clear: both;"><br /></div><div class="separator" style="clear: both;"><ul style="text-align: left;"><li><b>Meeting No 145 (8 May 2020)</b></li><ul><li>Agenda</li><li>Memos</li><li>Minutes</li><li>Presentations</li></ul><li><b>Meeting No 144 (7 Feb 2020)</b></li><ul><li>Agenda</li><li>Memos</li><li>Minutes</li><li>Presentations</li></ul><li><b>Meeting No 143 (8 Oct 2019)</b></li><ul><li>Agenda</li><li>Memos</li><li>Minutes</li><li>Presentations</li></ul></ul></div></div><div>Separating things by meeting will make it easier for your clients to get to the meeting materials that they need. Having numbers in meeting names makes it easy to sort the meetings and having the actual meeting date at the end of the filename will give your clients reassurance that they're clicking on the right thing.&nbsp;</div></div></div><div><br /></div><div><i>If your meetings aren't so structured, you might not have all the separate sub-folders and if your team is a projects rather than a meeting team, you might use a different main folder structure, perhaps key documents and iterations or sprints.&nbsp;</i></div><div><br /></div><div><br /></div><div><h1 style="text-align: left;">Welcome to SharePoint</h1><div>As mentioned earlier, Teams and SharePoint are the same thing. So our next step is to make sure that you know how to get to SharePoint.&nbsp;</div><div><br /></div><div><ol style="text-align: left;"><li>Open the <b>Team</b></li><li>Click on the <b>three dots menu </b>in the top <b>right hand corner</b>.</li><li>Choose <b>Open in SharePoint</b>.&nbsp;</li><li>You should be able to <b>see the folders </b>you created earlier.&nbsp;</li><li>This should take you to the familiar SharePoint Interface. It's recommended that you <b>bookmark the SharePoint site </b>so that you can easily find your way back here.</li></ol></div></div><div><br /></div><div class="separator" style="clear: both; text-align: center;"><a href="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEggCewccCElOP-IROv69-3em1DtJu1wYPjiIpjiphBMZtUXl1vFKieqvSeG2OWYz2s1krRzvW5cbUyzWSRc_GSLQ6burauw_a89GmZvhF7IqNchU4g-QQmqnmhPXZEKFn3lRXBOSA/" imageanchor="1" style="margin-left: 1em; margin-right: 1em;"><img alt="The Files in SharePoint" border="0" data-original-height="399" data-original-width="960" height="166" src="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEggCewccCElOP-IROv69-3em1DtJu1wYPjiIpjiphBMZtUXl1vFKieqvSeG2OWYz2s1krRzvW5cbUyzWSRc_GSLQ6burauw_a89GmZvhF7IqNchU4g-QQmqnmhPXZEKFn3lRXBOSA/w400-h166/Teams05.jpg" width="400" /></a></div><div><br /></div><div><br /></div><div><div>You'll notice that your Teams files are stored under;</div><div><br /></div><div><b>SharePoint Library \ Documents \ Channel Name \&nbsp;</b></div><div><br /></div><div>So it's easy to determine what would happen if you created more channels.&nbsp;</div></div><div><br /></div><div class="separator" style="clear: both; text-align: center;"><a href="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEiYyhjdm2xjAx-1OcAfU5nhcrEQnd6XMn8nyxfYM6BPWSf6dmmg_a65WXfUXGGyhodpzIMMMrzw44UnYeHfIlE6lVuIsHQEGJPhH-N7cpBpHAXdkswr4j0-ssMzwZORxi1kj4CXYA/" imageanchor="1" style="margin-left: 1em; margin-right: 1em;"><img alt="Channels in the SharePoint File Structure" border="0" data-original-height="419" data-original-width="886" height="189" src="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEiYyhjdm2xjAx-1OcAfU5nhcrEQnd6XMn8nyxfYM6BPWSf6dmmg_a65WXfUXGGyhodpzIMMMrzw44UnYeHfIlE6lVuIsHQEGJPhH-N7cpBpHAXdkswr4j0-ssMzwZORxi1kj4CXYA/w400-h189/Teams06.jpg" width="400" /></a></div><div><br /></div><div><h1 style="text-align: left;">Adding a Team Icon</h1><div>While it may seem frivolous, <b>adding a team icon will make it easier for you to find you team and less likely that you might post in the wrong team</b>.&nbsp;</div><div><br /></div><h2 style="text-align: left;">Obtaining a Graphic</h2><div>To add a teams icon, you need a graphic (a square of about <b>400 x 400</b>). You can search and download one on the internet (try <a href="https://www.google.com/search?q=bird%20icon&amp;tbm=isch&amp;safe=strict&amp;safe=strict&amp;tbs=isz:i&amp;rlz=1C1SQJL_enAU853AU853&amp;hl=en-GB&amp;ved=0CAMQpwVqFwoTCOCEnojho-kCFQAAAAAdAAAAABAC&amp;biw=1903&amp;bih=888" target="_blank">this link</a> and change the search word to something you need) - right mouse click and do a <b>File, Save As (JPG) </b>on the image.&nbsp;</div><div>Alternatively you can create an icon in PowerPoint</div><div><br /></div><h2 style="text-align: left;">Replacing the Graphic</h2><div>In teams,</div><div><br /></div><div><ol style="text-align: left;"><li>Click on the<b> three dots </b>to the right of your team name.</li><li>In the menu choose, <b>Manage Team</b>.</li><li>In the <b>Manage Team</b> dialog box, hover over the <b>icon </b>and <b>click the Pencil icon </b>when it appears.&nbsp;</li><li>When the <b>Change Picture Dialog </b>box appears, click <b>Upload Picture</b>,</li><li>A file browser window will open, <b>select your file</b>.</li><li>Click <b>Ok</b></li><li>Click <b>Save </b>and then <b>Close </b>and the new icon will take effect.</li></ol></div></div><div class="separator" style="clear: both; text-align: center;"><a href="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEj93cZdAkWmCI8XeQzNQLEiA9iDrXVgYWWtXdg2q1nOdJPcPVJA7biRAuanlKOU99YBqK20UcoYBSySOIvHYrpFXasV7CZwER6LvllWMyYEKjCi64LB8Tx4KK_h7LCmZs5qkwQe8g/" imageanchor="1" style="margin-left: 1em; margin-right: 1em;"><img alt="Changing the Teams Icon" border="0" data-original-height="458" data-original-width="960" height="191" src="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEj93cZdAkWmCI8XeQzNQLEiA9iDrXVgYWWtXdg2q1nOdJPcPVJA7biRAuanlKOU99YBqK20UcoYBSySOIvHYrpFXasV7CZwER6LvllWMyYEKjCi64LB8Tx4KK_h7LCmZs5qkwQe8g/w400-h191/Teams07.jpg" width="400" /></a></div><div><br /></div><div><br /></div><div><br /></div><div><h1 style="text-align: left;">Adding Guests/Clients</h1><div>In teams,</div><div><br /></div><div><ol style="text-align: left;"><li>Click on the <b>three dots </b>to the right of your team name.</li><li>In the menu choose, <b>Manage Team</b>.</li><li>Click <b>Add Member</b></li><li>Type your client's <b>email addresses</b>. You'll be able to <b>add them as guests</b>.</li><li>Note that <b>they'll get a notification as soon as you add them </b>-- even if you haven't clicked Ok - So make sure that there's no test data in your team.</li></ol></div></div><div><br /></div><div class="separator" style="clear: both; text-align: center;"><a href="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEim-2r9HEq2M1-mfeM3XJxj-X5I7Za9wOcMMii8mv75z0eiUqvx01Xv1G4R3D9PCBJaGabMFxuY6UWUk8C43m2e-qwhcDeXSYWk5T0lhK8Apqeo7ywCHGFTatfAU5pcYyXiKVgiXw/" imageanchor="1" style="margin-left: 1em; margin-right: 1em;"><img alt="Adding Guests" border="0" data-original-height="311" data-original-width="691" height="180" src="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEim-2r9HEq2M1-mfeM3XJxj-X5I7Za9wOcMMii8mv75z0eiUqvx01Xv1G4R3D9PCBJaGabMFxuY6UWUk8C43m2e-qwhcDeXSYWk5T0lhK8Apqeo7ywCHGFTatfAU5pcYyXiKVgiXw/w400-h180/Teams08.jpg" width="400" /></a></div><div><br /></div><div><br /></div><div><h1 style="text-align: left;">Creating Channels</h1><div>To create a channel,&nbsp;</div><div><br /></div><div><ol style="text-align: left;"><li>Click on the <b>three dots </b>to the right of your team name.</li><li>Choose <b>Add Channel</b>.</li><li>Give the channel a <b>short name and description</b>.</li><li>By Default the Channel is open to the same security as the rest of the team but <b>you can change it to be a subset of the Channel by selecting Private</b>.&nbsp;&nbsp;</li><li>Click <b>Next</b>.</li><li>You'll be prompted to <b>add the users who should be in the Channel</b> (you can change this later).</li></ol></div></div><div class="separator" style="clear: both; text-align: center;"><a href="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEhLHWXZhHxtSxH0GYeU3T2eP8mOKW5Lwa8Nb2aAJV4SxMSRo-P8RIVCc1HOVvdn6YNUxvQIrTDl2YYFnXfCCwHMOIfHJavgfKIDYis0KPMRPbGmImPmF8UbFmEJedxJxtm2mfKBWg/" imageanchor="1" style="margin-left: 1em; margin-right: 1em;"><img alt="Channels" border="0" data-original-height="532" data-original-width="677" height="314" src="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEhLHWXZhHxtSxH0GYeU3T2eP8mOKW5Lwa8Nb2aAJV4SxMSRo-P8RIVCc1HOVvdn6YNUxvQIrTDl2YYFnXfCCwHMOIfHJavgfKIDYis0KPMRPbGmImPmF8UbFmEJedxJxtm2mfKBWg/w400-h314/Teams09.jpg" width="400" /></a></div><div><br /></div><div><br /></div></div></description><link>https://dominogavin.blogspot.com/2020/05/how-to-create-team-channel-and.html</link><author>noreply@blogger.com (Gavin Bollard)</author><media:thumbnail xmlns:media="http://search.yahoo.com/mrss/" url="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEgv1sAWATYwKT8HPRg3B4QZyrhe-nX6rZqUTx1PFuZZET6QpZmLHAnqNxZx2GtVIedrr8BEJaF6TiemK_Q58zmBvu84JG9Stj92wlaV-TCTSP9p7A831dkiCfGQecLJ4PWXmgegAQ/s72-c/BuildingTeams.jpg" height="72" width="72"/><thr:total>0</thr:total></item><item><guid isPermaLink="false">tag:blogger.com,1999:blog-17199472.post-884285998132436360</guid><pubDate>Thu, 16 Apr 2020 01:05:00 +0000</pubDate><atom:updated>2020-04-16T11:38:19.144+10:00</atom:updated><category domain="http://www.blogger.com/atom/ns#">Microsoft Teams</category><category domain="http://www.blogger.com/atom/ns#">Teams</category><category domain="http://www.blogger.com/atom/ns#">Video</category><title>Using your own backgrounds and Filters in Microsoft Teams</title><description><b><i>Seeing as we're in isolation, we seem to be spending a whole lot more time in Microsoft Teams -- and of course, Microsoft seems to have picked up the pace of teams updates as well.&nbsp;</i></b><br />
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<i>One of the things that Zoom, (one of Teams' competitors) has that is enviable is a "sense of fun".&nbsp; Zoom has these great backgrounds and they have some fun filters too. In this post, I wanted to look at how to get these options in teams.&nbsp;</i><br />
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Bear in mind that Teams is always changing and that some of these features are already being developed for the platform, so you probably won't have to use these workarounds for long.<br />
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<h2>
The Built-In Backgrounds</h2>
Yesterday (15 April 2020), Teams started up with a new feature; Background effects. To get to these, simply click on the <b>three dots </b>while in a video conference and choose <b>Show Background Effects</b>.<br />
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<a href="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEg4hVfxwXy3jA5_OiqJu9FT-ekDkFzrx4gCSuxFZaGXnFuAPfjx0weVn6fmWzRnRymExvc8Z9VTQdfJk5DXdjsWiMdS-cdXBlRJtJJBg07Yy3AZwOnU41m7uKXZg_2J34DT1rgOJw/s1600/BackgroundEffects.png" imageanchor="1" style="margin-left: 1em; margin-right: 1em;"><img alt="The background effects menu." border="0" data-original-height="513" data-original-width="856" height="238" src="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEg4hVfxwXy3jA5_OiqJu9FT-ekDkFzrx4gCSuxFZaGXnFuAPfjx0weVn6fmWzRnRymExvc8Z9VTQdfJk5DXdjsWiMdS-cdXBlRJtJJBg07Yy3AZwOnU41m7uKXZg_2J34DT1rgOJw/s400/BackgroundEffects.png" title="" width="400" /></a></div>
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This opens up a selection of backgrounds in the right hand panel.&nbsp; The first bunch are suitable for corporate meetings and include "No Background" and "Background Blur" as well as some stark walls, a locker room and an external view.&nbsp;</div>
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If you scroll down, you'll find more backgrounds including some amusing and spectacular ones.&nbsp;</div>
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You can preview backgrounds by clicking on them and clicking the Preview button. Previews won't show during your meeting, so you can safely test things out without disturbing your colleagues. When you've found one that you like, you can click Apply.</div>
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<a href="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEj9CYppWxVwWjL9NPvWCOfuvV19_HJY092_gkjvs40LfwYFt5gp6bA0nfTry5AoCzbMQJcFPBsFD7CPkLtQM773GYx-ieIg5Ja4os2eNLFGJQRmIdYY2IMmV9PAd5jBuqVusznwbg/s1600/BackgroundSettings.jpg" imageanchor="1" style="margin-left: 1em; margin-right: 1em;"><img alt="Backgrounds for Selection" border="0" data-original-height="681" data-original-width="621" height="400" src="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEj9CYppWxVwWjL9NPvWCOfuvV19_HJY092_gkjvs40LfwYFt5gp6bA0nfTry5AoCzbMQJcFPBsFD7CPkLtQM773GYx-ieIg5Ja4os2eNLFGJQRmIdYY2IMmV9PAd5jBuqVusznwbg/s400/BackgroundSettings.jpg" title="" width="363" /></a></div>
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Extra Backgrounds</h2>
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But what if you don't like those backgrounds? Well, you can always add your own.&nbsp; Here's how;&nbsp;</div>
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Any Suitable size graphic (say 1920×1280) will work - and JPG and PNG are accepted - Note: It's possible to use GIF files but in my tests, animated gifs did not animate.&nbsp;</div>
<div class="separator" style="clear: both; text-align: left;">
<br /></div>
<div class="separator" style="clear: both; text-align: left;">
Use Google Image search to do a search of the the sort of background you're looking for. It sometimes helps to specify the image size in the search as well. For example, a good search criteria could be;</div>
<div class="separator" style="clear: both; text-align: left;">
</div>
<ul>
<li><a href="https://www.google.com/search?q=forest+1920%C3%971280&amp;tbm=isch" target="_blank">Forest 1920x1280</a></li>
<li><a href="https://www.google.com/search?q=prison+cell+1920%C3%971280&amp;tbm=isch" rel="nofollow" target="_blank">Prison Cell 1920x1280</a></li>
<li><a href="https://www.google.com/search?q=TARDIS+interior+1920%C3%971280&amp;tbm=isch" target="_blank">TARDIS Interior 1920x1280</a></li>
</ul>
<br />
If you're having trouble finding things that are the exact size, take the size out of the search criteria and instead, specify Image size as Large (under tools).<br />
<br />
<ul>
<li>News Background</li>
</ul>
<br />
Once you find a suitable image, click on it and make sure that it's a good size.&nbsp; You can usually see the size written in the bottom left hand corner. Make sure that it's about 1500 or more wide and at least 1000 high.<br />
<br />
Right-mouse click on it and choose <b>Save Image As</b>.<br />
<br />
<div class="separator" style="clear: both; text-align: center;">
<a href="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEjZK3ix5NHj-sHJespmFY0khv8NDtjFrBsHJJOwayegXA5wP15MZzefNcdavn_kOTJBCS8Bf3jwiKUPSLS8Gb8e4ASwaEsOdnc7czKJUJd_TexECHyM_C02qmfU8YL_eRpKedwBGQ/s1600/ImageSizeSave.jpg" imageanchor="1" style="margin-left: 1em; margin-right: 1em;"><img border="0" data-original-height="664" data-original-width="1236" height="213" src="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEjZK3ix5NHj-sHJespmFY0khv8NDtjFrBsHJJOwayegXA5wP15MZzefNcdavn_kOTJBCS8Bf3jwiKUPSLS8Gb8e4ASwaEsOdnc7czKJUJd_TexECHyM_C02qmfU8YL_eRpKedwBGQ/s400/ImageSizeSave.jpg" width="400" /></a></div>
<br />
The place to save this is,<br />
<b>%APPDATA%\Microsoft\Teams\Backgrounds\Uploads\</b><br />
<b><br /></b>
So just copy and paste this in front of the file name.<br />
Note that this folder won't exist before you've tried out at least one built-in background, so make sure that you've done that first.<br />
<br />
If you've got a Mac, the steps are a little different and the save location is the&nbsp;Microsoft Teams client folder, within <b>~/Library/Application Support/Microsoft/Teams/Backgrounds</b>.<br />
<div class="separator" style="clear: both; text-align: center;">
<a href="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEi55Z1rBS-2oYdgCldXNNAybrkGK84bSLP-GA_8bYWcB6UT2YeHlgKuGSeY7gbSxDGGZfVgA5YaDAThdyLy-jmObqvNH-5jBOv-h_OGfjihoY1vmLMcgMukcBnWxn1Pnnxtd169Gg/s1600/NewGraphics.jpg" imageanchor="1" style="margin-left: 1em; margin-right: 1em;"><img alt="Some New Backgrounds" border="0" data-original-height="448" data-original-width="296" height="400" src="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEi55Z1rBS-2oYdgCldXNNAybrkGK84bSLP-GA_8bYWcB6UT2YeHlgKuGSeY7gbSxDGGZfVgA5YaDAThdyLy-jmObqvNH-5jBOv-h_OGfjihoY1vmLMcgMukcBnWxn1Pnnxtd169Gg/s400/NewGraphics.jpg" title="" width="263" /></a></div>
<h2>
</h2>
<h2>
Filters</h2>
The other thing that is missing is filters. Filters allow you to do fun things, like have a virtual cat on your head, wear funny hats or even become a potato.&nbsp; While teams itself doesn't have any filters built-in (yet), you can always add other apps that do.<br />
<br />
Probably the easiest filter app to add is <a href="https://snapcamera.snapchat.com/" rel="" target="_blank">SnapCamera</a> from SnapChat. It's available for Windows or Mac. To use it in teams;<br />
<br />
<br />
<ol>
<li>Go to the SnapCamera site at&nbsp;<a href="https://snapcamera.snapchat.com/">https://snapcamera.snapchat.com/</a>,&nbsp;</li>
<li>Agree to the licence terms and confirm that you're not actually a robot.&nbsp;</li>
<li>The site asks for your email address but you don't actually have to enter one.&nbsp;</li>
<li>Download the camera app and then run it to install.&nbsp;</li>
<li>Agree to Admin Control, click Next a few times and then click Install and Finish.</li>
</ol>
<br />
You'll find that you can easily browse through images to find some good ones.<br />
<br />
<div class="separator" style="clear: both; text-align: center;">
<a href="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEjDqojTvCLLikpwuuh3dnxJXEywZYbC_s9_r-CwaecnMc-ALEB40gBJUKD0mW5_Prji77YpOeBHJ0wkSIr4vYYQMM6fP5fbynOweWIoqCqJcDT1biTar05iwz13JLwccPY-hzbuyw/s1600/SnapCamera.jpg" imageanchor="1" style="margin-left: 1em; margin-right: 1em;"><img alt="Potato is always a great choice for meetings." border="0" data-original-height="1552" data-original-width="1524" height="400" src="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEjDqojTvCLLikpwuuh3dnxJXEywZYbC_s9_r-CwaecnMc-ALEB40gBJUKD0mW5_Prji77YpOeBHJ0wkSIr4vYYQMM6fP5fbynOweWIoqCqJcDT1biTar05iwz13JLwccPY-hzbuyw/s400/SnapCamera.jpg" title="" width="392" /></a></div>
<br />
Once you've selected an appropriate image, start a Microsoft Teams video call.<br />
<br />
When the VideoConference has started, click the <b>three dots on the menu</b>,<br />
Choose; <b>Show Device Settings</b><br />
<br />
In device settings, change your Camera to the <b>Snap Camera</b>.<br />
<i>(Remember to turn it off here before you have a serious meeting).&nbsp;</i><br />
<br />
<div class="separator" style="clear: both; text-align: center;">
<a href="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEj4ua3hysKXh4INrf5M8p25AA-ZhRTfn90pv8rvTjeAEtCoxfC8l9MP4AraeOtDLBwIWxzFE6RKyd8VIZXHkMKIGtNZ2NnBzo2k7Z2NbHKKsWbvsRP0RqDS-ADMOrWpF1Mka7le1g/s1600/Camera+Settings.jpg" imageanchor="1" style="margin-left: 1em; margin-right: 1em;"><img border="0" data-original-height="1453" data-original-width="612" height="400" src="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEj4ua3hysKXh4INrf5M8p25AA-ZhRTfn90pv8rvTjeAEtCoxfC8l9MP4AraeOtDLBwIWxzFE6RKyd8VIZXHkMKIGtNZ2NnBzo2k7Z2NbHKKsWbvsRP0RqDS-ADMOrWpF1Mka7le1g/s400/Camera+Settings.jpg" width="167" /></a></div>
<br />
<br />
You should find that it's possible to mix and match SnapCamera and Teams backgrounds. Note that some SnapCamera pictures already include their own backgrounds which will prevent the teams ones from showing.<br />
<br />
<div class="separator" style="clear: both; text-align: center;">
<a href="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEhgbt6GPJBIRpWPoWdpQshUWF1l4YVOrTwXsfTLdCMI4dsrDK0O05Gdxujl81uUOsDIL9gZvqygTlDVCgMzZNYgDlXobCe6TATJfHBfgbXRGcEc95XDnVa4XkI1Uueao7Rvm1Fq2A/s1600/TeamsInSpace.jpg" imageanchor="1" style="margin-left: 1em; margin-right: 1em;"><img alt="A monkey, not a wookie, on the millennium falcon" border="0" data-original-height="999" data-original-width="1600" height="248" src="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEhgbt6GPJBIRpWPoWdpQshUWF1l4YVOrTwXsfTLdCMI4dsrDK0O05Gdxujl81uUOsDIL9gZvqygTlDVCgMzZNYgDlXobCe6TATJfHBfgbXRGcEc95XDnVa4XkI1Uueao7Rvm1Fq2A/s400/TeamsInSpace.jpg" title="" width="400" /></a></div>
<br />
<br />
Enjoy.<br />
<br /></description><link>https://dominogavin.blogspot.com/2020/04/using-your-own-backgrounds-and-filters.html</link><author>noreply@blogger.com (Gavin Bollard)</author><media:thumbnail xmlns:media="http://search.yahoo.com/mrss/" url="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEg4hVfxwXy3jA5_OiqJu9FT-ekDkFzrx4gCSuxFZaGXnFuAPfjx0weVn6fmWzRnRymExvc8Z9VTQdfJk5DXdjsWiMdS-cdXBlRJtJJBg07Yy3AZwOnU41m7uKXZg_2J34DT1rgOJw/s72-c/BackgroundEffects.png" height="72" width="72"/><thr:total>0</thr:total></item><item><guid isPermaLink="false">tag:blogger.com,1999:blog-17199472.post-348056166814613831</guid><pubDate>Tue, 14 Apr 2020 03:00:00 +0000</pubDate><atom:updated>2020-04-14T13:00:48.184+10:00</atom:updated><category domain="http://www.blogger.com/atom/ns#">KVM</category><category domain="http://www.blogger.com/atom/ns#">Laptop</category><category domain="http://www.blogger.com/atom/ns#">Remote Access</category><category domain="http://www.blogger.com/atom/ns#">Windows</category><title>Using Two PCs at Once - A Virtual KVM</title><description><h2>
KVMs and Multiple Computers</h2>
<div>
<div>
In the old days before we had computers that spanned multiple monitors, we sometimes had multiple computers on our desks. We had dedicated switching hardware to do this called KVM (Keyboard/Video/Mouse) switches. These days, apart from PC setups, which are mostly done via cloning technology these days, there's not really a reason to have multiple computers on your desk.&nbsp;</div>
<div>
<br /></div>
<div>
At least, not until COVID-19 forced everyone to work from home and some of us found a need to switch between our home and work laptops with ease.&nbsp;</div>
<div>
<br /></div>
<div>
<i>Not really wanting to purchase special hardware and extra cables, I looked for an alternative solution and found that Microsoft already had one. It's called Mouse without Borders. In this post, I just want to talk about getting it setup.&nbsp;</i></div>
</div>
<div>
<i><br /></i></div>
<div class="separator" style="clear: both; text-align: center;">
<a href="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEhjjhmrXP39DCBO_86pRpA2oqa77MvIVx6xGnueQgwDj5Ca9QSflbk4-GEQRshe1cwD5Wv6FSdbipT1cxVtWL-nef0J1F-Ud_rvUi5IdnNpR6grcpkZ2ujDzfElHW8nMI9wEGKkmw/s1600/KVM.jpg" imageanchor="1" style="margin-left: 1em; margin-right: 1em;"><img alt="KVM with messy cables " border="0" data-original-height="377" data-original-width="800" height="187" src="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEhjjhmrXP39DCBO_86pRpA2oqa77MvIVx6xGnueQgwDj5Ca9QSflbk4-GEQRshe1cwD5Wv6FSdbipT1cxVtWL-nef0J1F-Ud_rvUi5IdnNpR6grcpkZ2ujDzfElHW8nMI9wEGKkmw/s400/KVM.jpg" title="" width="400" /></a></div>
<div>
<br /></div>
<h2>
Installing Mouse without Borders</h2>
<div>
There's quite a few options around for Virtual KVMs but why would you pay for one when Microsoft provides one of the best for free?</div>
<div>
<br /></div>
<div>
<a href="https://www.microsoft.com/en-au/download/details.aspx?id=35460">Mouse without Borders</a> is available from Microsoft Garage, it's a small (1.3 mb) download. In order for it to work, both machines need to be on the same network (which if they're on or near your desk, they will be).&nbsp;</div>
<div>
<br /></div>
<div>
&nbsp;It doesn't really do the V part of KVM but it does allow you to use a single keyboard and mouse to control multiple computers (and it has the added benefit of allowing you to copy and paste between machines).&nbsp;</div>
<div>
<br /></div>
<div>
<i>Once you've downloaded the setup files on both computers, you'll need to go through the setup, accept the licence terms and let the install complete.&nbsp;</i></div>
<div>
<br /></div>
<h2>
Configuration</h2>
<div>
The configuration screens are driven by a welcome wizard which sometimes has trouble resizing for your display. I had problems on one of my Microsoft Surface devices, probably because it had third party graphics drivers. If you can't see the screen properly, just click skip.&nbsp; You can do manual setup.&nbsp;</div>
<div>
<br /></div>
<div>
Choose a source machine (the PC one you use most frequently). Set the source machine up first.&nbsp; If you're going through the wizard, you'll have to say No to the initial prompt of "Have you already installed Mouse without Borders on another computer".&nbsp; You'll get a security code and machine name. Make a note of these as you'll need them later.&nbsp;</div>
<div>
<br /></div>
<div>
Repeat the installation on the target machine and choose YES to the initial prompt. You'll be prompted to enter the machine name and code, once you do that and verify, the machines will connect. From there, it's just a matter of moving your monitors around until it works the way you want it to.&nbsp;</div>
<div>
<br /></div>
<div class="separator" style="clear: both; text-align: center;">
<a href="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEg2QzA3m80v3GlY0N7E6UqCSm9oGaWOummyZC_QtLUe_323lHkDB0sGYpXNtR9kMXr5vb-OCaHHWEqdKcUqSnjKqZ0ERKz6BKWjl9aEqH4I2iqweeC0DVmnP_JQ3GjiWUYCIFeYmQ/s1600/MouseWithoutBorders.jpg" imageanchor="1" style="margin-left: 1em; margin-right: 1em;"><img alt="screen capture" border="0" data-original-height="416" data-original-width="569" height="291" src="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEg2QzA3m80v3GlY0N7E6UqCSm9oGaWOummyZC_QtLUe_323lHkDB0sGYpXNtR9kMXr5vb-OCaHHWEqdKcUqSnjKqZ0ERKz6BKWjl9aEqH4I2iqweeC0DVmnP_JQ3GjiWUYCIFeYmQ/s400/MouseWithoutBorders.jpg" title="" width="400" /></a></div>
<div>
<br /></div>
<div>
<br /></div>
<div>
If you need to do manual configuration;</div>
<div>
<ol>
<li>Go into Machine Setup on the source computer</li>
<li>Click on New Key to generate a new key</li>
<li>Tick the box marked Show text</li>
<li>Make a note of the text (or copy/paste it and email it to yourself as it's sometimes hard to get right). Then set up the other computer&nbsp;</li>
<li>Move your monitors into the virtual position that best suits your setup.&nbsp;</li>
<li>click Apply.&nbsp;</li>
</ol>
<div>
<i>Now if you mouse over to the edge of your screen, the keyboard and mouse will automatically transfer to the next computer.&nbsp;</i></div>
</div>
</description><link>https://dominogavin.blogspot.com/2020/04/using-two-pcs-at-once-virtual-kvm.html</link><author>noreply@blogger.com (Gavin Bollard)</author><media:thumbnail xmlns:media="http://search.yahoo.com/mrss/" url="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEhjjhmrXP39DCBO_86pRpA2oqa77MvIVx6xGnueQgwDj5Ca9QSflbk4-GEQRshe1cwD5Wv6FSdbipT1cxVtWL-nef0J1F-Ud_rvUi5IdnNpR6grcpkZ2ujDzfElHW8nMI9wEGKkmw/s72-c/KVM.jpg" height="72" width="72"/><thr:total>0</thr:total></item><item><guid isPermaLink="false">tag:blogger.com,1999:blog-17199472.post-5523960954333819588</guid><pubDate>Fri, 10 Jan 2020 05:22:00 +0000</pubDate><atom:updated>2020-01-10T16:55:37.961+11:00</atom:updated><category domain="http://www.blogger.com/atom/ns#">Sharepoint</category><category domain="http://www.blogger.com/atom/ns#">Templates</category><title>Using SharePoint Page Templates to Store Inventory Items</title><description><div class="separator" style="clear: both; text-align: center;">
<a href="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEgi0XCxPO7JGRDPouFguoNeps1UqeAulCMYt10Ye8xxQqcbyAL7F_-0lFnXFIk314qKHb4Bo3pwYR9OfXu6fSINVXdgmzHHDbhzfXLj00obqe-O3lWhgvfm3deEaMz2hh3CLSZnpA/s1600/InventoryItems.jpg" imageanchor="1" style="margin-left: 1em; margin-right: 1em;"><img border="0" data-original-height="450" data-original-width="800" height="225" src="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEgi0XCxPO7JGRDPouFguoNeps1UqeAulCMYt10Ye8xxQqcbyAL7F_-0lFnXFIk314qKHb4Bo3pwYR9OfXu6fSINVXdgmzHHDbhzfXLj00obqe-O3lWhgvfm3deEaMz2hh3CLSZnpA/s400/InventoryItems.jpg" width="400" /></a></div>
<b><i><br /></i></b>
<b><i>SharePoint's new Page Templates are awesome and everyone should be taking advantage of their features. I've been using SharePoint pages a lot to build our corporate intranet but the templates take this to a completely new level. Now I can use it for inventory purposes too.&nbsp;</i></b><br />
<br />
<h2>
Understanding Inventory Types</h2>
When it comes to inventories, sometimes you want something complex that will let you do all kinds of computations and exports. Computer and phone hardware inventories are like that, and they're best done as SharePoint lists.<br />
<br />
Sometimes however, your inventory object means more simply by itself. Sometimes you need to be able to write a whole heap of "free text" around it.&nbsp; Good examples of this could include domain name inventories and IT only contacts. These kinds of things work very well in SharePoint as templates.<br />
<br />
<i>In this post, I want to show you how you can build your own inventory page.</i><br />
<h2>
Create a Page</h2>
<div>
I'm going to assume that everyone already loves pages (because they're awesome) and knows how to create them in SharePoint.&nbsp; In case you don't this is a very quick guide;</div>
<div>
<ol>
<li>Go to any <b>modern SharePoint library </b>(or to the SharePoint part of your Teams group)&nbsp;</li>
<li>Click on the <b>Square Icon </b>in the <b>upper left hand corner </b>to make sure that you're on the home page.</li>
<li>Click <b>New</b>, then <b>Page</b>.</li>
<li>Type a name for the page (I always try to type a short name and then rename it later, so that I get nice URL)&nbsp;</li>
<li>Put any information you want on the page.&nbsp;</li>
<li>Click&nbsp;<b>Publish</b>.</li>
</ol>
<h2>
Set up your Page</h2>
<div>
Set your page up how you want it. In my case, this means that I'll put links to the main menus of my sharepoint site (Site root and inventory section).&nbsp; It means that I'll put all the headings in and that I'll use the SharePoint Headings Styles for the sections.&nbsp;</div>
</div>
<div>
<br /></div>
<div>
Using the heading styles enables me to get URLs to the anchor points on the page copy them to the clipboard and use them to build the menu on the left (be sure to edit out the majority of the URL so that it is just the hash and whatever is after it in the link (ie: #Security).</div>
<div>
<br /></div>
<table align="center" cellpadding="0" cellspacing="0" class="tr-caption-container" style="margin-left: auto; margin-right: auto; text-align: center;"><tbody>
<tr><td style="text-align: center;"><a href="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEgO1dCxhjJfIoZBUEWXPye_7teyHF0Vo1mAMqWitN7RnYW_rF6Yg3SDrVh_eC5ACPFYjpMd7Rf5knkzqeV2CSrnrX6Y9mqhXwh7YXzIyCSiUZhOVbQOLe0iEbSXvynN8hD3gPsB_Q/s1600/DomainInventoryRecord.jpg" imageanchor="1" style="margin-left: auto; margin-right: auto;"><img alt="Domain Inventory Record" border="0" data-original-height="1198" data-original-width="852" height="400" src="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEgO1dCxhjJfIoZBUEWXPye_7teyHF0Vo1mAMqWitN7RnYW_rF6Yg3SDrVh_eC5ACPFYjpMd7Rf5knkzqeV2CSrnrX6Y9mqhXwh7YXzIyCSiUZhOVbQOLe0iEbSXvynN8hD3gPsB_Q/s400/DomainInventoryRecord.jpg" title="" width="283" /></a></td></tr>
<tr><td class="tr-caption" style="text-align: center;">My Domain Inventory Record - Click to see full size</td></tr>
</tbody></table>
<h2>
Save the Page as a Template</h2>
<div>
When you're happy with the way your page looks;</div>
<div>
Click the <b>down arrow next to Save </b>at the top of the page, and click <b>Save as template</b>.</div>
<div>
You'll be prompted to <b>give your template a name</b>.&nbsp;</div>
<div>
<br /></div>
<h2>
Using your Template</h2>
<div>
To use your template;</div>
<div>
<br /></div>
<div>
1. Go to your site and click <b>New</b>, then <b>Page</b>.</div>
<div>
<br /></div>
<div class="separator" style="clear: both; text-align: center;">
<a href="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEhomlIWCiO1CiAWQcAhEXOSswohWQg-ilYCgalw18SHY2XWQhBRlTvpOsenu-QSY_II-TlO3UwLcGqqH8Dp-XtBx9y3qP7ffHUC9mJ5_tUCSZBnEJM5vuCPkkKr-cKmiVDY531nIw/s1600/ITTemplates01.jpg" imageanchor="1" style="clear: left; float: left; margin-bottom: 1em; margin-right: 1em;"><br /></a><a href="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEhomlIWCiO1CiAWQcAhEXOSswohWQg-ilYCgalw18SHY2XWQhBRlTvpOsenu-QSY_II-TlO3UwLcGqqH8Dp-XtBx9y3qP7ffHUC9mJ5_tUCSZBnEJM5vuCPkkKr-cKmiVDY531nIw/s1600/ITTemplates01.jpg" imageanchor="1" style="margin-left: 1em; margin-right: 1em;"><img border="0" data-original-height="408" data-original-width="608" height="267" src="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEhomlIWCiO1CiAWQcAhEXOSswohWQg-ilYCgalw18SHY2XWQhBRlTvpOsenu-QSY_II-TlO3UwLcGqqH8Dp-XtBx9y3qP7ffHUC9mJ5_tUCSZBnEJM5vuCPkkKr-cKmiVDY531nIw/s400/ITTemplates01.jpg" width="400" /></a></div>
<div>
<br /></div>
<div>
2. You'll see an option to <b>choose a template</b>. (This is why you named it).</div>
<div>
3. Click on your template.</div>
<div>
<br /></div>
<div class="separator" style="clear: both; text-align: center;">
<a href="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEjc72Ytlg5iHPTlD17LPUkkwQMnUNVdaAxYMgX1ydWzgenavGBMVuoupdnVXNitRTHxqEQmrnJCHNj2Q88yeXRg6GQR3q-7TzbTX2yJpk354Iy8xV1nfc3JMwtRafb581V6A8vzYg/s1600/ITTemplates02.jpg" imageanchor="1" style="margin-left: 1em; margin-right: 1em;"><img alt="Template selection screen." border="0" data-original-height="614" data-original-width="728" height="336" src="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEjc72Ytlg5iHPTlD17LPUkkwQMnUNVdaAxYMgX1ydWzgenavGBMVuoupdnVXNitRTHxqEQmrnJCHNj2Q88yeXRg6GQR3q-7TzbTX2yJpk354Iy8xV1nfc3JMwtRafb581V6A8vzYg/s400/ITTemplates02.jpg" title="" width="400" /></a></div>
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4. A new page will appear, ready for you to use.</div>
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<table align="center" cellpadding="0" cellspacing="0" class="tr-caption-container" style="margin-left: auto; margin-right: auto; text-align: center;"><tbody>
<tr><td style="text-align: center;"><a href="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEhETCtgmoXgrqDKE0jFp6nGdeQLW2XWmmo-we-PAKw8Efucu7nsJySDlCSL2HBLxR3-4cmqZdydviF_byOM4lDF6PvwWOhnkstT655EnUyP8OAkYQUSuPEpS8m0MGyfA_qOsS3Oeg/s1600/DomainInventoryRecordSM.jpg" imageanchor="1" style="margin-left: auto; margin-right: auto;"><img alt="Template selection screen." border="0" data-original-height="463" data-original-width="563" height="328" src="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEhETCtgmoXgrqDKE0jFp6nGdeQLW2XWmmo-we-PAKw8Efucu7nsJySDlCSL2HBLxR3-4cmqZdydviF_byOM4lDF6PvwWOhnkstT655EnUyP8OAkYQUSuPEpS8m0MGyfA_qOsS3Oeg/s400/DomainInventoryRecordSM.jpg" title="" width="400" /></a></td></tr>
<tr><td class="tr-caption" style="text-align: center;">Having a Pre-Populated template makes navigation easier.</td></tr>
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5. Fill out your template and save it.&nbsp;</div>
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<h2 style="clear: both; text-align: left;">
Creating a Full Inventory List</h2>
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So, now you've created a single inventory item. It links to the parent page and it's fully searchable on the SharePoint site. The next step is to link it to the parent site to provide downwards navigation.&nbsp;</div>
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On the inventory page of my SharePoint site, I've got a list of domains (apologies for the blurring in this example). Now, I want to link my domain record to the list.&nbsp;</div>
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<a href="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEj2i9dMqo7qi0ZkMOSJ8X2cjj2RBMhRnFi37Dvr3oSzwl0D_USJw-DJ5ap0wBsxfUJlAhFpkoEv8VI_UDeIz2Q2apadKNS3TRGCWSX6M0Y-xpefm-zR0lJlZHLh-o94jTLRcfBzWA/s1600/ActiveDomains.jpg" imageanchor="1" style="margin-left: 1em; margin-right: 1em;"><img alt="a list of domain names" border="0" data-original-height="608" data-original-width="890" height="272" src="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEj2i9dMqo7qi0ZkMOSJ8X2cjj2RBMhRnFi37Dvr3oSzwl0D_USJw-DJ5ap0wBsxfUJlAhFpkoEv8VI_UDeIz2Q2apadKNS3TRGCWSX6M0Y-xpefm-zR0lJlZHLh-o94jTLRcfBzWA/s400/ActiveDomains.jpg" title="" width="400" /></a></div>
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To do this,&nbsp;</div>
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1. Put the <b>page </b>into <b>edit mode</b>,&nbsp;</div>
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2. <b>Highlight the text </b>you want to link.</div>
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3. Click the <b>chain (link) icon </b>on the text formatting bar.&nbsp;</div>
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4. Locate the page you want linked and click on it.&nbsp;</div>
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5. Click Save.&nbsp;</div>
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6. Repeat this for any other pages you want linked.&nbsp;</div>
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7. Click Publish / Republish on the page.&nbsp;</div>
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<a href="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEiEe7Se-7y0vL0jcIWLxzaD3S0uAnkddNmp5I7_ZN2JLa7ViCKy1eJG8XtTU5-LlTrQuAVuotslzV4cncSzBdhfMNIqH6gyQWgCUEEQKDLHUYyRvQzhI58bypDPWpFlzU4TG-u9zg/s1600/DomainLink.jpg" imageanchor="1" style="margin-left: 1em; margin-right: 1em;"><img border="0" data-original-height="604" data-original-width="518" height="320" src="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEiEe7Se-7y0vL0jcIWLxzaD3S0uAnkddNmp5I7_ZN2JLa7ViCKy1eJG8XtTU5-LlTrQuAVuotslzV4cncSzBdhfMNIqH6gyQWgCUEEQKDLHUYyRvQzhI58bypDPWpFlzU4TG-u9zg/s320/DomainLink.jpg" width="274" /></a></div>
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<br /></description><link>https://dominogavin.blogspot.com/2020/01/using-sharepoint-templates-to-store.html</link><author>noreply@blogger.com (Gavin Bollard)</author><media:thumbnail xmlns:media="http://search.yahoo.com/mrss/" url="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEgi0XCxPO7JGRDPouFguoNeps1UqeAulCMYt10Ye8xxQqcbyAL7F_-0lFnXFIk314qKHb4Bo3pwYR9OfXu6fSINVXdgmzHHDbhzfXLj00obqe-O3lWhgvfm3deEaMz2hh3CLSZnpA/s72-c/InventoryItems.jpg" height="72" width="72"/><thr:total>0</thr:total></item><item><guid isPermaLink="false">tag:blogger.com,1999:blog-17199472.post-81764135555639590</guid><pubDate>Mon, 25 Nov 2019 06:52:00 +0000</pubDate><atom:updated>2019-11-25T17:52:40.509+11:00</atom:updated><category domain="http://www.blogger.com/atom/ns#">Dropbox</category><category domain="http://www.blogger.com/atom/ns#">Office 365</category><category domain="http://www.blogger.com/atom/ns#">OneDrive</category><category domain="http://www.blogger.com/atom/ns#">Sharepoint</category><title>How to Setup your OneDrive to Get Dropbox style Upload Functionality from Externals</title><description><h2>
Why would you do this?</h2>
<b><i>Sometimes you need to exchange files with external parties who for some reason are unable to email them. This can happen if the files are too large or if they trip virus scanners. It's quite common for people to resort to third-party tools such as DropBox but these can be insecure.&nbsp;</i></b><br />
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<i>There is an easier way.&nbsp;</i><br />
<i><br /></i>
<i>In this post, I'll walk through a way to temporarily share a folder with an external party so that they can submit a file to you</i>.<br />
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<h2>
How To</h2>
1. Open your <b>Personal OneDrive </b>on the web (there's a link at <a href="https://www.office.com/">www.office.com</a>)<br />
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2. Use the <b>Menu </b>to create a New Folder, click <b>New then&nbsp;Folder</b><br />
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<a href="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEh5BAesyNDPSSuiZ61UQyotCn5azD4LJdX1NU7S5aA3Bi1vnkozn6zGX6zSegSSCk8nu6BbzwF0Xg3oDHKBfyNm8GIj6m44uW3Gi8MoR-WfLlK26MyIF5UBtdDLFy-AnmpfXBksGQ/s1600/NewFolder.jpg" imageanchor="1" style="margin-left: 1em; margin-right: 1em;"><img alt="New Folder Dialog" border="0" data-original-height="391" data-original-width="769" height="202" src="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEh5BAesyNDPSSuiZ61UQyotCn5azD4LJdX1NU7S5aA3Bi1vnkozn6zGX6zSegSSCk8nu6BbzwF0Xg3oDHKBfyNm8GIj6m44uW3Gi8MoR-WfLlK26MyIF5UBtdDLFy-AnmpfXBksGQ/s400/NewFolder.jpg" title="" width="400" /></a></div>
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3. Give the folder a <b>sensible name&nbsp;</b>and click&nbsp;<b>Create</b>.<br />
If you're planning on sharing lots of folders with different people, you might want to nest the folder a few levels down, perhaps below a folder called Shared<b>. </b>That way you'll be able to reduce clutter in the top levels of your OneDrive.<br />
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4. <b>Right-Mouse click </b>on your newly created folder and <b>choose share </b>from the menu.<br />
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5. A <b>dialog box </b>will appear.<br />
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6. The Sharing will default to your own company. <b>Click the arrow to the right </b>of the words to select other options.<br />
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7. Choose <b>Anyone with the link </b>(all the other options will require people to logon - not a bad option but not what I'm trying to demonstrate at the moment).&nbsp; <br />
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8. Tick the <b>checkbox marked Allow Editing </b>(at the bottom of the dialog). If you don't tick this, external parties can read files you provide but they can't send you files.<br />
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<a href="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEgPm0OrMXMCSh1bkQXhc9qSWz3-EKed97bYHhVrE3Ebyc8SNrFOQdGF0B1OaKBrrAqlDYk4OFOp66Zy12pMabCZ_poqY_eB_zwm45jQV9dXqmGV5AIvhUUkTFIBVGl6u3KBBt8sPg/s1600/SendLinkDialogsB.jpg" imageanchor="1" style="margin-left: 1em; margin-right: 1em;"><img alt="The first set of Send Link Dialog Boxes" border="0" data-original-height="600" data-original-width="1200" height="200" src="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEgPm0OrMXMCSh1bkQXhc9qSWz3-EKed97bYHhVrE3Ebyc8SNrFOQdGF0B1OaKBrrAqlDYk4OFOp66Zy12pMabCZ_poqY_eB_zwm45jQV9dXqmGV5AIvhUUkTFIBVGl6u3KBBt8sPg/s400/SendLinkDialogsB.jpg" title="" width="400" /></a></div>
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9. When you selected "Anyone", a new option would have appeared. To <b>set a password</b>.&nbsp; It's recommended that you do this especially if you're not planning on removing the files quickly.&nbsp; After all, it only takes one accidental forwarding of the link to expose your files.<br />
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As you type the password, eg: MyFiles2020! you'll see the strength of it registering on the bar.&nbsp; &nbsp;<b>Make a note of the password </b>as you'll want to send it to your users (ideally via a different method to the link - ie: SMS).<br />
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Note that <b>there's also an expiry date </b>that you can change, depending upon what your administrator allows you to do.&nbsp;<br />
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10. When you're finished, click <b>Apply</b>.<br />
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11. The Send Link dialog box will return. This presents you with a few options.<br />
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<ul>
<li>One option is to <b>enter the email address (and a message) and click send</b>.&nbsp; Note that while this will present a nice email, it won't send the user the password. You'll need to send that separately.&nbsp; &nbsp;</li>
<li>The other option is to click <b>Copy Link</b>.&nbsp;</li>
</ul>
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12. If you're planning to send the link to several people (but don't have all the names right now), then copy link is the better option. If you <b>click copy link it will automatically be copied to the clipboard </b>so that you can <b>send it via email</b>.&nbsp; Again, <b>you'll need to send the password</b> through too (ideally not in the same email).<br />
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<a href="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEjj_hnojCSzxWA_I4f0IuMvbmUB8zdmjVp97uqM4BmTSHPXPWXbPWdYOHc3ra7K7l4QIM1p6Cau0N1SovKVCags2ASNPGxo5FPDbGmaCCRAV5N6Vb64J22gXx4PdDGzbcE4fa52ZQ/s1600/SendLink2B.jpg" imageanchor="1" style="margin-left: 1em; margin-right: 1em;"><img alt="The Send Link Dialog" border="0" data-original-height="600" data-original-width="800" height="300" src="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEjj_hnojCSzxWA_I4f0IuMvbmUB8zdmjVp97uqM4BmTSHPXPWXbPWdYOHc3ra7K7l4QIM1p6Cau0N1SovKVCags2ASNPGxo5FPDbGmaCCRAV5N6Vb64J22gXx4PdDGzbcE4fa52ZQ/s400/SendLink2B.jpg" title="" width="400" /></a></div>
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<h2 style="clear: both;">
What the User Sees</h2>
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To test your link, <b>try opening a different browser</b> (one where you aren't signed in to office) <b>and pasting the link </b>in there. Alternatively, you can press Ctrl+Shift+N in Chrome to open an incognito window where you aren't signed in.</div>
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When the user clicks the link they'll either go straight to the file (if you didn't use a password) or they'll get a password screen. The folder name is displayed and they need only <b>type their password</b> and <b>click Verify</b>.&nbsp;</div>
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<a href="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEiUZ8Ii_vyidEIkkymkI0TmUoJD9Qbyn7rVinw7qYy-AQ8nWkN1HmX1RiVKiVYZ-uF-BwIh91Gb1zz5hyphenhyphenCyIm0juUsFlUB7pI9xGU4P5DsjOa_nySM6TbhYPW9n2407pwYW1WSCxQ/s1600/UserLogonB.jpg" imageanchor="1" style="margin-left: 1em; margin-right: 1em;"><img alt="User Logon Screen" border="0" data-original-height="712" data-original-width="669" height="400" src="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEiUZ8Ii_vyidEIkkymkI0TmUoJD9Qbyn7rVinw7qYy-AQ8nWkN1HmX1RiVKiVYZ-uF-BwIh91Gb1zz5hyphenhyphenCyIm0juUsFlUB7pI9xGU4P5DsjOa_nySM6TbhYPW9n2407pwYW1WSCxQ/s400/UserLogonB.jpg" title="" width="375" /></a></div>
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From there, the users will get a screen more or less similar to your OneDrive screens. To upload a file, <b>they can either drag and drop it onto the browser window or click the Upload button.&nbsp;</b></div>
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The user name will be set to <b>Guest Contributor</b>.&nbsp; (If you're planning to let several people use the one folder, you might want to force them to login).</div>
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<a href="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEiQ6edBstaFmqBRUbGTLqIM1DmT6dyudD383o_GX3AIagh17768tKL46Fj_nTLEHVRfIawRTdORiocDBD6mS71Scqu8lBkDl_-EO83pnTeBP0uFptbXbkC0NnBVdZM8g8LUQha_UA/s1600/Upload.jpg" imageanchor="1" style="margin-left: 1em; margin-right: 1em;"><img alt="Upload Screen" border="0" data-original-height="360" data-original-width="673" height="213" src="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEiQ6edBstaFmqBRUbGTLqIM1DmT6dyudD383o_GX3AIagh17768tKL46Fj_nTLEHVRfIawRTdORiocDBD6mS71Scqu8lBkDl_-EO83pnTeBP0uFptbXbkC0NnBVdZM8g8LUQha_UA/s400/Upload.jpg" title="" width="400" /></a></div>
<h2 style="clear: both; text-align: left;">
Where to from here?</h2>
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If you change your mind about the access or want to close down access to the folder, simply locate it in OneDrive and Right-mouse click on it. Choose Manage Access from the menu.&nbsp;</div>
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You might also want to consider adding a flow to your folder to alert you of any uploads.&nbsp;</div>
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<br /></description><link>https://dominogavin.blogspot.com/2019/11/how-to-setup-your-onedrive-to-get.html</link><author>noreply@blogger.com (Gavin Bollard)</author><media:thumbnail xmlns:media="http://search.yahoo.com/mrss/" url="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEh5BAesyNDPSSuiZ61UQyotCn5azD4LJdX1NU7S5aA3Bi1vnkozn6zGX6zSegSSCk8nu6BbzwF0Xg3oDHKBfyNm8GIj6m44uW3Gi8MoR-WfLlK26MyIF5UBtdDLFy-AnmpfXBksGQ/s72-c/NewFolder.jpg" height="72" width="72"/><thr:total>0</thr:total></item><item><guid isPermaLink="false">tag:blogger.com,1999:blog-17199472.post-7425330930929163163</guid><pubDate>Tue, 14 May 2019 01:34:00 +0000</pubDate><atom:updated>2019-05-14T11:34:15.076+10:00</atom:updated><category domain="http://www.blogger.com/atom/ns#">Azure</category><category domain="http://www.blogger.com/atom/ns#">Microsoft</category><category domain="http://www.blogger.com/atom/ns#">Multi-Factor Authentication</category><category domain="http://www.blogger.com/atom/ns#">Office 365</category><category domain="http://www.blogger.com/atom/ns#">Security</category><title>Installing Multi-Factor Authentication for your Office 365 Users</title><description><div class="separator" style="clear: both; text-align: center;">
<a href="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEiw5Nc9zMVffZ9lRXNo0CbpxJcxl9hBkTpayr1qb-glpjkAN2YjYcv3tmsU_wvN7QCcgveX3XZgsuo7HkcTRDTBsydutBgNObicmKYy1Nr7sKdP386G26d4YcOr5uZzDigvMwMKmg/s1600/MFAHeading.png" imageanchor="1" style="margin-left: 1em; margin-right: 1em;"><img border="0" data-original-height="353" data-original-width="1030" height="136" src="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEiw5Nc9zMVffZ9lRXNo0CbpxJcxl9hBkTpayr1qb-glpjkAN2YjYcv3tmsU_wvN7QCcgveX3XZgsuo7HkcTRDTBsydutBgNObicmKYy1Nr7sKdP386G26d4YcOr5uZzDigvMwMKmg/s400/MFAHeading.png" width="400" /></a></div>
<h2>
Understanding MFA</h2>
<b><i>In today's world passwords and pin numbers are simply not enough and muti-factor authentication (MFA) is increasingly required to combat fraud. MFA means that you need to use a secondary form of authentication, such as an app on your phone,&nbsp;in addition to a password when signing into systems.&nbsp;</i></b><br />
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<i>These instructions walk you through the process of setting up MFA for a user. You may need them if your user switches phones or has to have MFA disabled and re-enabled.</i><br />
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<h2>
In the Admin Portal</h2>
While technically you could skip this step and go directly to the console via its url, it's probably easier for most people to find their way from the Admin portal, so that's where I'll start.<br />
<ol>
<li>Open the Office 365 <strong>Admin Portal</strong>. (<a data-interception="off" href="https://admin.microsoft.com/" target="_blank">https://admin.microsoft.com/</a>)</li>
<li>Click on <strong>Users</strong>, then on <strong>Active Users</strong></li>
<li><strong></strong>Click on the dots at the <strong>end of the menu </strong>and choose <strong>Setup Multifactor Authentication</strong>.</li>
<li>This will take you to the MFA console.&nbsp;</li>
</ol>
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<a href="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEiADE2n_0gWoZNP6w4o5_rxNSKG9KkxFSXPkM6Un9oNHYZkxkStzDpmBSYMPrjokAk5SovIDBkUZZivh3X1f31EhuU0KhyphenhyphenjR5Vlm72DpnV5v1DXzlv-uyxpSQAqT9Tz4L6xJGVlMw/s1600/MFA01.jpg" imageanchor="1" style="margin-left: 1em; margin-right: 1em;"><img border="0" data-original-height="360" data-original-width="1091" height="131" src="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEiADE2n_0gWoZNP6w4o5_rxNSKG9KkxFSXPkM6Un9oNHYZkxkStzDpmBSYMPrjokAk5SovIDBkUZZivh3X1f31EhuU0KhyphenhyphenjR5Vlm72DpnV5v1DXzlv-uyxpSQAqT9Tz4L6xJGVlMw/s400/MFA01.jpg" width="400" /></a></div>
<h2>
In the MFA console</h2>
<ol>
<li>Click on the <strong>Magnifying Glass icon </strong>to <strong>search for the user </strong>you want to modify.</li>
<li>Type their <strong>name </strong>in and press <strong>enter</strong></li>
<li>Click on their <strong>name </strong>to <strong>open a panel </strong>to the right.</li>
<li>In the panel, click on the link marked <strong>Enable</strong>.&nbsp;</li>
<li>Click on the button marked <strong>Enable Muti-factor auth</strong>.</li>
<li>If you're new to multi-factor authentication, Microsoft encourages you&nbsp;to read <a data-interception="off" href="https://go.microsoft.com/fwlink/?LinkId=627442" target="_blank">this guide</a>.&nbsp;</li>
<li>It will take a few seconds then dialog box can be closed.<br /><em><br /></em></li>
</ol>
<em>Note: there's a handy link marked manage user settings that will appear once MFA is enabled. It lets you push the following settings to users;</em><br /><ol><ul>
<li><em>Require selected users to provide contact methods again</em></li>
<li><em>Delete all existing app passwords generated by the selected users</em></li>
<li><em>Restore multi-factor authentication on all remembered devices&nbsp;</em></li>
</ul>
</ol>
<div class="separator" style="clear: both; text-align: center;">
<a href="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEiLh7M1u892yZY_yIaH3m4IFaJ935jjweJNFpXyY5gpDkvvbA2zYbVcdsLUYGgs2GGCfLKynT9Is6NtpcSpdz47pV0GEBV2YnN3dXi7gbcJppLOfIwU7eLGu811XGdf2w_7CEm3QA/s1600/MFA02.jpg" imageanchor="1" style="margin-left: 1em; margin-right: 1em;"><img border="0" data-original-height="252" data-original-width="650" height="155" src="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEiLh7M1u892yZY_yIaH3m4IFaJ935jjweJNFpXyY5gpDkvvbA2zYbVcdsLUYGgs2GGCfLKynT9Is6NtpcSpdz47pV0GEBV2YnN3dXi7gbcJppLOfIwU7eLGu811XGdf2w_7CEm3QA/s400/MFA02.jpg" width="400" /></a></div>
<div>
<h2>
Adding the App</h2>
Your users should now install the Microsoft Authenticator App on their phones. It can be accessed via the <a data-interception="off" href="https://itunes.apple.com/au/app/microsoft-authenticator/id983156458?mt=8" target="_blank">Apple App store</a> or the <a data-interception="off" href="https://play.google.com/store/apps/details?id=com.azure.authenticator&amp;hl=en_AU" target="_blank">Google Play store</a>.<br />
Sometimes, the easiest way to help your users get the app is to <a data-interception="off" href="https://www.microsoft.com/en-us/account/authenticator" target="_blank">send them to this page</a>.<br />
Once the Microsoft Authenticator app has been downloaded and installed;<br />
Open it<br />
<ul>
<li>Choose Add Account (you might have to push the&nbsp;three dot menu in the top right corner to get this option).</li>
<li>Choose Work or School Account</li>
<li>You'll be prompted to scan a QR Code.&nbsp;</li>
</ul>
<div>
<h2>
The QR Code</h2>
You should send your users this link:&nbsp;<a data-cke-saved-href="https://aka.ms/MFASetup" data-interception="off" href="https://aka.ms/MFASetup">https://aka.ms/MFASetup</a>&nbsp;via Email.<br />
<ul>
<li>They'll be prompted to add secondary information, such as a backup email address and mobile number.&nbsp;</li>
<li>They'll also have a QR Code displayed on their computer screen.&nbsp;</li>
<li>If they point their phone with the Microsoft Authenticator message on it, at the computer screen, it will scan it in and connect.&nbsp;</li>
</ul>
<div class="separator" style="clear: both; text-align: center;">
<a href="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEj7WLVS0nFdLw-oKauUcyvdHMuXcHDNB50FsJiCR2Wu5d6vrgj3NR3BOI-TyangWgF23RBhIF596fRWN8OrfA1nw1Hght-DmG20jGAMp55WIw3eSsTnqtmyoYQcpjk_ha3wqV_Gaw/s1600/MFA03.jpg" imageanchor="1" style="margin-left: 1em; margin-right: 1em;"><img border="0" data-original-height="537" data-original-width="872" height="246" src="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEj7WLVS0nFdLw-oKauUcyvdHMuXcHDNB50FsJiCR2Wu5d6vrgj3NR3BOI-TyangWgF23RBhIF596fRWN8OrfA1nw1Hght-DmG20jGAMp55WIw3eSsTnqtmyoYQcpjk_ha3wqV_Gaw/s400/MFA03.jpg" width="400" /></a></div>
</div>
</div>
<div>
<h2>
Finalising</h2>
The&nbsp;QR Code will activate the app on your phone, this takes a few moments (under a minute) and then it will do a test. You'll need to watch your phone and push <strong>Approve </strong>when the message appears.<br />
From here on, the user will be prompted to approve the sign-in on their phone when they login to Office 365. Since the authenticator app isn't tied to a phone number, it will work on Wi-Fi overseas.&nbsp;</div>
<div>
<h2>
Helping with Setup</h2>
If your user experience issues with the setup process and you have their device, you can do this via the Azure Portal.<br />
<ol>
<li>Go to the <a data-interception="off" href="https://portal.azure.com/#blade/Microsoft_AAD_IAM/UsersManagementMenuBlade/AllUsers" target="_blank">Azure Portal</a>&nbsp;</li>
<li>Search and Locate your User under <strong>Users, All Users, Profile</strong></li>
<li>Under <strong>Authentication Contact </strong>Info, click the link marked <strong>Manage your other authentication contact information </strong>in your Access Panel Profile</li>
<li>In the Access Panel Profile screen, click <strong>edit Security Info</strong></li>
<li>If you see any <strong>authenticator settings</strong> already on this screen, you may want to delete them (there's a warning but it's okay) -- this will clear any old authenticator information.&nbsp;</li>
<li>Click <strong>Add Security Info</strong></li>
<li>Choose <strong>Authenticator App</strong></li>
<li><strong></strong>The <strong>QR Code </strong>will be displayed and you'll be able to use the authenticator app on the user's device to scan it.&nbsp;</li>
</ol>
</div>
</description><link>https://dominogavin.blogspot.com/2019/05/installing-multi-factor-authentication.html</link><author>noreply@blogger.com (Gavin Bollard)</author><media:thumbnail xmlns:media="http://search.yahoo.com/mrss/" url="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEiw5Nc9zMVffZ9lRXNo0CbpxJcxl9hBkTpayr1qb-glpjkAN2YjYcv3tmsU_wvN7QCcgveX3XZgsuo7HkcTRDTBsydutBgNObicmKYy1Nr7sKdP386G26d4YcOr5uZzDigvMwMKmg/s72-c/MFAHeading.png" height="72" width="72"/><thr:total>0</thr:total></item><item><guid isPermaLink="false">tag:blogger.com,1999:blog-17199472.post-846756136741914719</guid><pubDate>Thu, 24 Jan 2019 01:21:00 +0000</pubDate><atom:updated>2019-01-24T12:21:17.850+11:00</atom:updated><category domain="http://www.blogger.com/atom/ns#">Email</category><category domain="http://www.blogger.com/atom/ns#">Mail</category><category domain="http://www.blogger.com/atom/ns#">Microsoft Excel</category><category domain="http://www.blogger.com/atom/ns#">Microsoft Word</category><category domain="http://www.blogger.com/atom/ns#">Office 365</category><category domain="http://www.blogger.com/atom/ns#">Outlook</category><title>How to Do Email Mail Merges using Excel and Outlook</title><description><div class="separator" style="clear: both; text-align: center;">
<a href="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEiWWFpigFdbUbOmWtuBiRo3djZ6ZNLNgZsNoxRUpTI30ZwlnA2cqFkp6x9CWVkTgBeThJbz_HMWm4YnrHeljWxxHIb3ezm0BTSfaGJvN4f3_GQ51N8DgfuVwz0VLsKQUPexfmhSmw/s1600/Cover.jpg" imageanchor="1" style="margin-left: 1em; margin-right: 1em;"><img border="0" data-original-height="399" data-original-width="800" height="198" src="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEiWWFpigFdbUbOmWtuBiRo3djZ6ZNLNgZsNoxRUpTI30ZwlnA2cqFkp6x9CWVkTgBeThJbz_HMWm4YnrHeljWxxHIb3ezm0BTSfaGJvN4f3_GQ51N8DgfuVwz0VLsKQUPexfmhSmw/s400/Cover.jpg" width="400" /></a></div>
<i><br /></i>
<i>This is probably a bit of an "oldie" but I have been asked about it a lot recently, so I figured it was worth documenting.&nbsp;</i><br />
<h2>
Why would you use this?</h2>
There's a few reasons why you might need to do an email mail merge.<br />
<br />
<br />
<ol>
<li>You've got an email that you've got to send to a few people, perhaps it's an invoice or just a seasonal greeting. Whatever it is, you don't have a group to send it to and you don't feel like just pasting everyone's email address into the BCC field.<br /></li>
<li>You need to reference specific pieces of data in your email -- data attached to an individual. For example, on an invoice reminder run, you might have a due date, an invoice number, an amount and a project code.&nbsp;</li>
</ol>
<h2>
The Procedure</h2>
<br />
<div>
<b>1. Create an Excel Spreadsheet with your people's details in it.&nbsp;</b></div>
<div>
<div>
You should use the first line to have column headings like Name, Email and FirstName.&nbsp;</div>
<div>
<br /></div>
<div>
You only really need name and email but if you want to refer to other things (eg: like the project number/job number, invoice number etc) in your email merge, then you just invent a column header and add it.&nbsp;</div>
<div>
<br /></div>
<div class="separator" style="clear: both; text-align: center;">
<a href="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEh96Hwm3pQcu2l1ONcYrcVQN-zsXcp11V13TYJCmaIaNJCnVybq7eo4EHcU_-o392xr71sySOy9-gzV-Onc3Ps9dt7iFCSR-5d736ejADIef8qo3zWWsrozdguiSwjlsoCkDrUz3w/s1600/Merge01.jpg" imageanchor="1" style="margin-left: 1em; margin-right: 1em;"><img border="0" data-original-height="348" data-original-width="406" height="342" src="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEh96Hwm3pQcu2l1ONcYrcVQN-zsXcp11V13TYJCmaIaNJCnVybq7eo4EHcU_-o392xr71sySOy9-gzV-Onc3Ps9dt7iFCSR-5d736ejADIef8qo3zWWsrozdguiSwjlsoCkDrUz3w/s400/Merge01.jpg" width="400" /></a></div>
<div>
<br /></div>
<div>
<br /></div>
<div>
<br /></div>
<div>
Save it somewhere where you'll be able to find it;&nbsp;</div>
<div>
eg: C:\temp\MergeData.xlsx</div>
</div>
<br />
<div>
&nbsp;</div>
<div>
<i>(Obviously, you'll also want to save a copy of that list somewhere else because it will probably be a matter of corporate record).&nbsp;</i></div>
<br />
<br />
<b>2. Open Microsoft Word and write your email leaving spaces where you want things filled in.&nbsp;</b><br />
Don't forget your signature because it probably won't get attached otherwise.<br />
<br />
<i>If you're sending a greetings card or some other kind of email marketing hook, you might want to set up an image and links. To do this, just use the normal word image import and hyperlink functions.&nbsp;</i><br />
<br />
<div class="separator" style="clear: both; text-align: center;">
<a href="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEht4unjfmrnoucRXfJK2SU3L_1LaT-25NePHOFE7xc49Y06-uk-Zg9anSW56WpH0DVJkNlhBu27FbHzRZfgsbHCIQ3Zj8j1ZpLt5Iw8lLpdZuf-enIwhCYaOPrvoOUGvyyTrs1XcQ/s1600/Merge02.jpg" imageanchor="1" style="margin-left: 1em; margin-right: 1em;"><img border="0" data-original-height="500" data-original-width="552" height="361" src="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEht4unjfmrnoucRXfJK2SU3L_1LaT-25NePHOFE7xc49Y06-uk-Zg9anSW56WpH0DVJkNlhBu27FbHzRZfgsbHCIQ3Zj8j1ZpLt5Iw8lLpdZuf-enIwhCYaOPrvoOUGvyyTrs1XcQ/s400/Merge02.jpg" width="400" /></a></div>
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<br /></div>
<div class="separator" style="clear: both;">
<br /></div>
<div class="separator" style="clear: both;">
<b>3. On the ruler at the top of Word, click Mailings then Start Mail Merge.&nbsp;</b></div>
<div class="separator" style="clear: both;">
Choose "<b>Email Messages</b>" from the drop down menu.</div>
<div class="separator" style="clear: both;">
<br /></div>
<div class="separator" style="clear: both;">
<b>4. Click on Select Recipients and choose "Use an Existing List".</b></div>
<div class="separator" style="clear: both;">
A file open <b>dialog box</b> will appear.&nbsp;&nbsp;</div>
<div class="separator" style="clear: both;">
Browse to where you saved your excel file. Click on it and click <b>Open</b>.&nbsp;</div>
<div class="separator" style="clear: both;">
<br /></div>
<div class="separator" style="clear: both;">
<b>5. A dialog box will appear.&nbsp;</b></div>
<div class="separator" style="clear: both;">
If your sheet doesn't contain other data, the values here will be right.&nbsp;</div>
<div class="separator" style="clear: both;">
Make sure that the<b> [x] First row of data contains headers</b> is ticked.&nbsp;</div>
<div class="separator" style="clear: both;">
Then click <b>Ok</b>.&nbsp;</div>
<div class="separator" style="clear: both;">
<br /></div>
<div class="separator" style="clear: both; text-align: center;">
<a href="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEhYvbqMWUsWH_XEUMk2kaVpOx5nwKwcsbqLkSXfSuUVUhtQ5zAvrYDnUWbIixPRbiEYk6vz6Hc4pf9q8y9F_nhMNDCTQh5cQBLsZXF2UZJbdhXAcjrN2kx3snL__MgZnMYch-MjPg/s1600/Merge03.jpg" imageanchor="1" style="margin-left: 1em; margin-right: 1em;"><img border="0" data-original-height="530" data-original-width="670" height="316" src="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEhYvbqMWUsWH_XEUMk2kaVpOx5nwKwcsbqLkSXfSuUVUhtQ5zAvrYDnUWbIixPRbiEYk6vz6Hc4pf9q8y9F_nhMNDCTQh5cQBLsZXF2UZJbdhXAcjrN2kx3snL__MgZnMYch-MjPg/s400/Merge03.jpg" width="400" /></a></div>
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<br /></div>
<div class="separator" style="clear: both;">
<br /></div>
<div class="separator" style="clear: both;">
<b>6. If you're going to insert any fields, like the first name;</b></div>
<div class="separator" style="clear: both;">
a. <b>Position the cursor </b>where you want it to go (ie: after dear but before the comma) then&nbsp;</div>
<div class="separator" style="clear: both;">
b. Click <b>Insert Merge Field </b>and&nbsp;</div>
<div class="separator" style="clear: both;">
c. <b>Choose the field</b>. In this case FirstName.&nbsp;&nbsp;</div>
<div class="separator" style="clear: both;">
<br /></div>
<div class="separator" style="clear: both;">
In the case of an invoice reminder, you might insert the project number, due date, dollar amount etc.</div>
<div class="separator" style="clear: both;">
<br /></div>
<div class="separator" style="clear: both;">
If you're not using any merge fields, just skip this step.</div>
<div class="separator" style="clear: both;">
<br /></div>
<div class="separator" style="clear: both; text-align: center;">
<a href="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEjXjUmth_WjTW1F29lFl7aHL0dNhbHcd-6w6jKxESqJyG-k9zZLQPObz5Srw7GAs09S7HsBK9ksD5J4yZA0R1Hz81zA-Z5XIypJV1BYcbuMSXNIyqpOG5j5SszKlddlQ7Iyge2Y5g/s1600/Merge04.jpg" imageanchor="1" style="margin-left: 1em; margin-right: 1em;"><img border="0" data-original-height="340" data-original-width="737" height="183" src="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEjXjUmth_WjTW1F29lFl7aHL0dNhbHcd-6w6jKxESqJyG-k9zZLQPObz5Srw7GAs09S7HsBK9ksD5J4yZA0R1Hz81zA-Z5XIypJV1BYcbuMSXNIyqpOG5j5SszKlddlQ7Iyge2Y5g/s400/Merge04.jpg" width="400" /></a></div>
<div class="separator" style="clear: both;">
<br /></div>
<div class="separator" style="clear: both;">
<b>7. Click on Preview Results</b></div>
<div class="separator" style="clear: both;">
You can walk through the results by clicking the <b>forward </b>and <b>backward arrows</b>.&nbsp;</div>
<div class="separator" style="clear: both;">
<br /></div>
<div class="separator" style="clear: both;">
Check carefully because if you've used an old spreadsheet you might have left data near the end (ie: if you have more than 2 results and you only have two names ... you'll need to check your spreadsheet).&nbsp;</div>
<div class="separator" style="clear: both;">
<br /></div>
<div class="separator" style="clear: both;">
<i>If you're using a few merge fields, you'll want to check things over pretty carefully -- at least until you have the procedure working perfectly.&nbsp;</i></div>
<br />
<div class="separator" style="clear: both; text-align: center;">
<a href="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEjfY6HrwBGNCAcGJyZdnUSuA7ZAjfGOAZ8roGXopYpkh9TwTelBIzWnfRA4HgTB30lXypMjMvwGSi_2BnCYcSHIysL1KZKRjK4Rukz7snKqULfLkBO9rf8CsjLHfRdZbY3GZZJgIA/s1600/Merge05.jpg" imageanchor="1" style="margin-left: 1em; margin-right: 1em;"><img border="0" data-original-height="343" data-original-width="1172" height="116" src="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEjfY6HrwBGNCAcGJyZdnUSuA7ZAjfGOAZ8roGXopYpkh9TwTelBIzWnfRA4HgTB30lXypMjMvwGSi_2BnCYcSHIysL1KZKRjK4Rukz7snKqULfLkBO9rf8CsjLHfRdZbY3GZZJgIA/s400/Merge05.jpg" width="400" /></a></div>
<br />
<b>8. If it all looks okay, you're ready to send.&nbsp;</b><br />
Note that if you're doing something complicated, like Images and links, you should do a test run and send to internal recipients as well as gmail and hotmail accounts. That way you can see how the message looks on different platforms and you can test the links.<br />
<br />
Before proceeding, <b>make sure that Outlook is already open</b>.... that way you can be sure that there will be no crashes or plugin problems on startup.<br />
<br />
Then, in word, click on <b>Finish and Merge</b>, and pick <b>Send Email Messages </b>from the list.<br />
<br />
<div class="separator" style="clear: both; text-align: center;">
<a href="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEisdSrYWt3PBaEv3cvrQ3-ciZwLWHVSfPAhTxXAeITG6n2S-v8fKYTztOwcYhnUIg5qsWArgw9DLnah81ZGJd-DT6178ReEW_sGUtWq0uo8buSu2CMeSYf7z565GDUjeMVzbYzKKQ/s1600/Merge06.jpg" imageanchor="1" style="margin-left: 1em; margin-right: 1em;"><img border="0" data-original-height="277" data-original-width="548" height="201" src="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEisdSrYWt3PBaEv3cvrQ3-ciZwLWHVSfPAhTxXAeITG6n2S-v8fKYTztOwcYhnUIg5qsWArgw9DLnah81ZGJd-DT6178ReEW_sGUtWq0uo8buSu2CMeSYf7z565GDUjeMVzbYzKKQ/s400/Merge06.jpg" width="400" /></a></div>
<b>9. You'll see a dialog box,&nbsp;</b><br />
You can leave most things as they are but you'll want to put a subject on your email.<br />
Then click Ok.<br />
<br />
<div class="separator" style="clear: both; text-align: center;">
<a href="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEjTZbMDbR5HY3ovIbup_hL1-3lwE-i0WH7w74qnfUxTt_uayRmtIK6yj3QavU54CHf9ToxOtOW-yb1tpeb4R9bBp6vgGlzeyCtvIdVeRPZaQRaR7vWhabFw5P-5conOqg5G0tTyxw/s1600/Merge07.jpg" imageanchor="1" style="margin-left: 1em; margin-right: 1em;"><img border="0" data-original-height="268" data-original-width="315" height="340" src="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEjTZbMDbR5HY3ovIbup_hL1-3lwE-i0WH7w74qnfUxTt_uayRmtIK6yj3QavU54CHf9ToxOtOW-yb1tpeb4R9bBp6vgGlzeyCtvIdVeRPZaQRaR7vWhabFw5P-5conOqg5G0tTyxw/s400/Merge07.jpg" width="400" /></a></div>
<br />
<b>10. It might seem like nothing has happened but it has.&nbsp;</b><br />
Click over to Outlook and <b>check your SENT folder</b>.<br />
<br /></description><link>https://dominogavin.blogspot.com/2019/01/how-to-do-email-mail-merges-using-excel.html</link><author>noreply@blogger.com (Gavin Bollard)</author><media:thumbnail xmlns:media="http://search.yahoo.com/mrss/" url="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEiWWFpigFdbUbOmWtuBiRo3djZ6ZNLNgZsNoxRUpTI30ZwlnA2cqFkp6x9CWVkTgBeThJbz_HMWm4YnrHeljWxxHIb3ezm0BTSfaGJvN4f3_GQ51N8DgfuVwz0VLsKQUPexfmhSmw/s72-c/Cover.jpg" height="72" width="72"/><thr:total>0</thr:total></item><item><guid isPermaLink="false">tag:blogger.com,1999:blog-17199472.post-491603058163884905</guid><pubDate>Tue, 15 Jan 2019 00:56:00 +0000</pubDate><atom:updated>2019-01-15T11:56:27.873+11:00</atom:updated><category domain="http://www.blogger.com/atom/ns#">Email</category><category domain="http://www.blogger.com/atom/ns#">Groups</category><category domain="http://www.blogger.com/atom/ns#">Office 365</category><category domain="http://www.blogger.com/atom/ns#">Outlook</category><category domain="http://www.blogger.com/atom/ns#">Sharepoint</category><category domain="http://www.blogger.com/atom/ns#">Teams</category><title>Getting Teams and SharePoint Sites to Appear in the Outlook Lookup</title><description><div class="separator" style="clear: both; text-align: center;">
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<h2>
Office 365 Groups are No Longer Automatic Mail Groups</h2>
Until recently, if you created an office 365 group (usually by creating a Teams or a SharePoint site), you would also be able to send that group mail directly via outlook. Unfortunately, with everyone having the ability to create teams and sites on demand -- and very few people following good naming standards, it's very easy to get your corporate address books cluttered.<br />
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<br />
Microsoft received a lot of feedback about this clutter and as a result, they disabled the functionality. Existing Office 365 groups are unaffected but if you create a new one, you'll find that you can't locate them in the typeahead when you want to send mail.<br />
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You can however, still have your cake and eat it too. You just have to use PowerShell.<br />
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<a href="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEg_e7-7C38Z9FXn1Jhv9fVB6-mpd8Jbyx54xkhJZ_4e_RyBy-8KIXRMOssiUgK0J_UiLEablPDt98uD1YrokVmdwJXM5VQXgdwc0Z9jkz0CycARg5O1tZp-unwSBBAeZm2B6YsVoA/s1600/NotFound.jpg" imageanchor="1" style="margin-left: 1em; margin-right: 1em;"><img border="0" data-original-height="575" data-original-width="771" height="297" src="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEg_e7-7C38Z9FXn1Jhv9fVB6-mpd8Jbyx54xkhJZ_4e_RyBy-8KIXRMOssiUgK0J_UiLEablPDt98uD1YrokVmdwJXM5VQXgdwc0Z9jkz0CycARg5O1tZp-unwSBBAeZm2B6YsVoA/s400/NotFound.jpg" width="400" /></a></div>
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<br />
<h2>
Procedure</h2>
Since this is an admin feature and I'm presuming that all admins should be on Multi-Factor authentication now, the instructions are for MFA.&nbsp; If you're not using MFA, you might want to use different connection commands.<br />
<br />
Note that you'll need to replace the pink bits with your own details;<br />
<br />
<br />
<ol>
<li>Launch <b>Microsoft Exchange Online PowerShell Module</b> as admin<br /></li>
<li>Connect-EXOPSSession -UserPrincipalName <span style="color: magenta;">youremail@yourdomain.com</span><br /></li>
<li>If your PC is already connected under MFA and you've elected to not be prompted for 15 days, PowerShell now seems to take note of this YAY....<br /></li>
<li>Set-UnifiedGroup -Identity "<span style="color: magenta;">Office 365 Group Name</span>" -HiddenFromExchangeClientsEnabled:$False</li>
</ol>
<br />
That's it.<br />
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<a href="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEjV-75ocqNIFoeY7xllGapN3NC-ZCqF_qVH9Wrd_pSqLzNSBplrPq9-7hef7q2v6n5w1_BcWyHEvnWwdyFy5rIrEaCsY3KnsH3gsRg3ftE6zP8ivzkTdiiA6A5c0VVX-2wLj0F7hQ/s1600/PowerShellScreen.jpg" imageanchor="1" style="margin-left: 1em; margin-right: 1em;"><img border="0" data-original-height="395" data-original-width="1223" height="128" src="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEjV-75ocqNIFoeY7xllGapN3NC-ZCqF_qVH9Wrd_pSqLzNSBplrPq9-7hef7q2v6n5w1_BcWyHEvnWwdyFy5rIrEaCsY3KnsH3gsRg3ftE6zP8ivzkTdiiA6A5c0VVX-2wLj0F7hQ/s400/PowerShellScreen.jpg" width="400" /></a></div>
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You'll probably want to refresh your mail screens but they should start working immediately.<br />
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<a href="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEiZrCI9KgooBkwKSxQ8-w5qUqReq7rV3OxHoY0S8mSl1BtpJAPFkU7uTDii9z4BYPga33YVZyjQWUt0LovFJ15apxIXQFb6vH778CZgx272GQgZ11fmOYODNFiS1OPWaVvuyps26w/s1600/EmailFound.jpg" imageanchor="1" style="margin-left: 1em; margin-right: 1em;"><img border="0" data-original-height="570" data-original-width="1006" height="226" src="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEiZrCI9KgooBkwKSxQ8-w5qUqReq7rV3OxHoY0S8mSl1BtpJAPFkU7uTDii9z4BYPga33YVZyjQWUt0LovFJ15apxIXQFb6vH778CZgx272GQgZ11fmOYODNFiS1OPWaVvuyps26w/s400/EmailFound.jpg" width="400" /></a></div>
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</description><link>https://dominogavin.blogspot.com/2019/01/getting-teams-and-sharepoint-sites-to.html</link><author>noreply@blogger.com (Gavin Bollard)</author><media:thumbnail xmlns:media="http://search.yahoo.com/mrss/" url="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEglX_oW_0up_cgB9ennfX0ZWsi9YN1j7Zy68eaybN4Jet105AK9_h4hjs58t-1jyXlUXCMpUwqE020IO7sEfYEMhKdmQIzNu0G6cM-RDe-XUZMArGJi_6xG-fPkdjBla3It9i_w1g/s72-c/WheresOurEmail.jpg" height="72" width="72"/><thr:total>0</thr:total></item><item><guid isPermaLink="false">tag:blogger.com,1999:blog-17199472.post-6227527180709429756</guid><pubDate>Tue, 18 Sep 2018 01:19:00 +0000</pubDate><atom:updated>2018-09-18T11:19:36.802+10:00</atom:updated><category domain="http://www.blogger.com/atom/ns#">Business</category><category domain="http://www.blogger.com/atom/ns#">Disclaimers</category><category domain="http://www.blogger.com/atom/ns#">Forms</category><category domain="http://www.blogger.com/atom/ns#">Microsoft Forms</category><category domain="http://www.blogger.com/atom/ns#">Office 365</category><category domain="http://www.blogger.com/atom/ns#">Outlook</category><category domain="http://www.blogger.com/atom/ns#">Sharepoint</category><title>How to Get Internal Policy Acknowledgement via Microsoft Forms and SharePoint Pages</title><description><div class="separator" style="clear: both; text-align: center;">
<a href="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEjkwiZyGkTN2Ucc3cBq8Swg5zexdy6sP5GCKKfm_YdIBOsziOPMf0RaA12UAfS-avBW1dpQah6VnllCmURG9jmdg6BkerCoXNmQwmkqum32l3kUmC3ggNSCH5-RsJvqBvgIa3YnFQ/s1600/RWCBanner.jpg" imageanchor="1" style="margin-left: 1em; margin-right: 1em;"><img border="0" data-original-height="625" data-original-width="1024" height="243" src="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEjkwiZyGkTN2Ucc3cBq8Swg5zexdy6sP5GCKKfm_YdIBOsziOPMf0RaA12UAfS-avBW1dpQah6VnllCmURG9jmdg6BkerCoXNmQwmkqum32l3kUmC3ggNSCH5-RsJvqBvgIa3YnFQ/s400/RWCBanner.jpg" width="400" /></a></div>
<b><i><br /></i></b>
<b><i>Recently I was asked to find a way for a HR manager to circulate a new policy and collect acknowledgements from staff members. In the domino world, we'd already have custom databases to do this (or we could whip one up in a matter of minutes) but I needed to find an Office 365 equivalent.&nbsp;</i></b><br />
<br />
I put the idea to the excellent <a href="https://www.facebook.com/groups/MicrosoftOffice365/" target="_blank">Office 365 facebook group</a>&nbsp;and got a number of good suggestions that I'll follow up later to see where they lead me.<br />
<br />
I was also reminded of the <a href="http://kb.mcgill.ca/?portalid=2&amp;articleid=1080#tab:homeTab:crumb:8:artId:1080:src:article" target="_blank">Voting Buttons in outlook</a> which are certainly the fastest method, though not the prettiest.<br />
<br />
Since I'm determined to use mainly "the new things" in Office 365, I wanted to see if there was a really simple way to do this without getting too technical for my users. The way I found involves SharePoint and Microsoft Forms (but I'm sure that you could just as easily swap out Yammer or even Teams for SharePoint).<br />
<br />
<h2>
Procedure</h2>
1. Go to a (Modern) SharePoint site that all staff members have access to.<br />
2. Create a new Page (Click <b>New</b>, then <b>Page</b>)<br />
3. Give the Page a Heading<br />
<br />
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<a href="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEjtR9qRqTwvEZBDV9SRChGF_-EXbRjV5rdmfGBp6xg5G_lkP7HUno1YbH5OerKw98pKDA727-1vq9uA3n0QN1u32boErWPpokjfQpURn0uWPu-YA36Cd5HY65e7yVSf2ieXvdhpkQ/s1600/SurveyPub01.jpg" imageanchor="1" style="margin-left: 1em; margin-right: 1em;"><img border="0" data-original-height="563" data-original-width="645" height="348" src="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEjtR9qRqTwvEZBDV9SRChGF_-EXbRjV5rdmfGBp6xg5G_lkP7HUno1YbH5OerKw98pKDA727-1vq9uA3n0QN1u32boErWPpokjfQpURn0uWPu-YA36Cd5HY65e7yVSf2ieXvdhpkQ/s400/SurveyPub01.jpg" width="400" /></a></div>
<br />
<br />
<i><span style="color: purple;">(Interlude)</span></i><br />
<i><span style="color: purple;">I have a little trick when it comes to naming pages.</span></i><br />
<i><span style="color: purple;">I use short headings with no spaces, then I save the page as a draft.&nbsp;</span></i><br />
<i><span style="color: purple;">This FORCES the URL into something that I like with no funny characters. Something easy to remember/type etc.</span></i><br />
<i><span style="color: purple;">Then I edit the page and change the header to something presentable. The heading will change but the URL remains the same.&nbsp;</span></i><br />
<br />
4. Next, add a section for Microsoft Forms (click the <b>plus symbol</b> at the bottom of the header and choose <b>Microsoft Forms</b>).<br />
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<a href="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEhbLAiJRKiORSv9m5FqZKEJY5uTs6XB_8X_DmUbKOOy6MVhLfOrBYRdIZ1mo21GkcT-677B_UAC94-UGpLFlAgqjNiNL7BJ5cOkfFpr4K4goIKf92DJXfMMCDaLp8YniT5rFEVMKQ/s1600/SurveyPub02.jpg" imageanchor="1" style="margin-left: 1em; margin-right: 1em;"><img border="0" data-original-height="935" data-original-width="1064" height="351" src="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEhbLAiJRKiORSv9m5FqZKEJY5uTs6XB_8X_DmUbKOOy6MVhLfOrBYRdIZ1mo21GkcT-677B_UAC94-UGpLFlAgqjNiNL7BJ5cOkfFpr4K4goIKf92DJXfMMCDaLp8YniT5rFEVMKQ/s400/SurveyPub02.jpg" width="400" /></a></div>
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&nbsp;5. The form will appear with some buttons on it.&nbsp; New Form or Add Existing form.&nbsp; Choose <b>New Form</b>.<br />
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6. You'll be prompted to name your new form. <b>Type a short name</b>. eg: PolicyAcknowledgement and click <b>Create</b>.<br />
<br />
7. Microsoft Forms will open and you might be prompted to <b>sign in</b>.<br />
<br />
8. Click the button marked <b>Create a New Form</b>.<br /><br />
9. The title and description will be blank. Fill them in. Then click the button marked <b>Add Question</b>.<br />
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<a href="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEhRZxetNRqN_0dXrCXnNuBMFVSyB9Jx3077357j_9uI8KFwRo4LDKc3g8JauGVfF3JVt3VL3M32Mj0tBUUGu4RcUzbFYXf7wd36KJRW7ZO29LQtACrfVNU1DEnUb1HbQF-MsW6wOw/s1600/SurveyPub03.jpg" imageanchor="1" style="margin-left: 1em; margin-right: 1em;"><img border="0" data-original-height="454" data-original-width="949" height="190" src="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEhRZxetNRqN_0dXrCXnNuBMFVSyB9Jx3077357j_9uI8KFwRo4LDKc3g8JauGVfF3JVt3VL3M32Mj0tBUUGu4RcUzbFYXf7wd36KJRW7ZO29LQtACrfVNU1DEnUb1HbQF-MsW6wOw/s400/SurveyPub03.jpg" width="400" /></a></div>
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10. The next menu is graphic. Choose the circle option.<br />
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<a href="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEi9vbE94jHk00oLI9OxHkfbkyvWKQJ3E67ompkJ8POZxQSW4XRdP95Q0xNtL4hnCgi7dUIH5gymm0PbfK_cqPh_O0n0wpb_5HtTE0Q9-25Lb2ElOZzZ4rHyf4JvmzZfZ4Ptdq8xTg/s1600/SurveyPub04.jpg" imageanchor="1" style="margin-left: 1em; margin-right: 1em;"><img border="0" data-original-height="58" data-original-width="385" height="60" src="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEi9vbE94jHk00oLI9OxHkfbkyvWKQJ3E67ompkJ8POZxQSW4XRdP95Q0xNtL4hnCgi7dUIH5gymm0PbfK_cqPh_O0n0wpb_5HtTE0Q9-25Lb2ElOZzZ4rHyf4JvmzZfZ4Ptdq8xTg/s400/SurveyPub04.jpg" width="400" /></a></div>
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11. The next steps are to type a question (eg: "Do you agree with the policy?") and add some possible answers (Yes and No).&nbsp; Since you want the users to only choose ONE of these answers, you'll want to make sure that "Multiple Answers" is set to OFF.&nbsp; You'll also want to turn "Required" ON.<br />
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<a href="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEhunbn7CjbYEAl1NkCAR0kvCtBQQz7ALj60DSQ27oXTBkXDfg6zkkX2CMrKpU9Vu21e-q6nABwmbaJhTJJqm078u4bqDXP9Hzo7fmE0kMqEScwvB7k6UXD_McUMSIVXYRR1bh4qdg/s1600/SurveyPub05.jpg" imageanchor="1" style="margin-left: 1em; margin-right: 1em;"><img border="0" data-original-height="699" data-original-width="929" height="300" src="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEhunbn7CjbYEAl1NkCAR0kvCtBQQz7ALj60DSQ27oXTBkXDfg6zkkX2CMrKpU9Vu21e-q6nABwmbaJhTJJqm078u4bqDXP9Hzo7fmE0kMqEScwvB7k6UXD_McUMSIVXYRR1bh4qdg/s400/SurveyPub05.jpg" width="400" /></a></div>
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12. As with most Web things today, your form will already be saved. So you can switch back to your SharePoint Page and refresh it. The form won't look quite the same in edit mode, don't worry about this for now.&nbsp;</div>
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<div class="separator" style="clear: both; text-align: left;">
13. You'll want to add your policy. There's several different ways that you can do this but all of them require adding a section. You can either add a section above or below (using the plus signs) or you can drag sections into layouts to make something creative.</div>
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14. Add a section that is either Text, an embedded document, quick links or a combination of these. Add your document and any explanatory text required.&nbsp; You might also want to take advantage of some of the cool formatting options available in pages.&nbsp;</div>
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<i>Note: I had some problems getting my form to display, possibly because I changed the name during editing so I copied the URL from the forms page and pasted it into the settings for the container. This fixed the problem.&nbsp;</i></div>
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<a href="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEi5aYnX1Zkl1fDE6T8EIk-hIHxI43z7bb93jlhsPu598Yv_w74t_oIkfTbMfjG_jjhAz7kCU9MhioxQWfNpvVd7U3NCtmLYCAMMnxKCLKBrGGSfgnUAFa85OfsjuxFlw2UFOERmwg/s1600/SurveyPub06.jpg" imageanchor="1" style="margin-left: 1em; margin-right: 1em;"><img border="0" data-original-height="547" data-original-width="1053" height="207" src="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEi5aYnX1Zkl1fDE6T8EIk-hIHxI43z7bb93jlhsPu598Yv_w74t_oIkfTbMfjG_jjhAz7kCU9MhioxQWfNpvVd7U3NCtmLYCAMMnxKCLKBrGGSfgnUAFa85OfsjuxFlw2UFOERmwg/s400/SurveyPub06.jpg" width="400" /></a></div>
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15. Click&nbsp;<b>Publish</b>.&nbsp;</div>
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If you're happy with the look of your policy page, you can use the promotion facilities to push it to email, to Yammer, or to make it "News" for your site.&nbsp; You can also tie the form into your induction processes for the new staff and even use Microsoft Flow to send the URL annually.&nbsp;</div>
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<a href="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEgglSew6g_rLkF6AX6W3Q9K3uZaZDzpOb-2j4EbQv5OqQqxF_Ux-wEZgp2EeVRTjCgQpaphkiJAPHEuO0H2xPTVsvz58ZSMdvIG7t1QKI5MmGDGJkg7hi1MSbF5a7iCy3EIG39eaw/s1600/SurveyPub07.jpg" imageanchor="1" style="margin-left: 1em; margin-right: 1em;"><img border="0" data-original-height="775" data-original-width="1219" height="253" src="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEgglSew6g_rLkF6AX6W3Q9K3uZaZDzpOb-2j4EbQv5OqQqxF_Ux-wEZgp2EeVRTjCgQpaphkiJAPHEuO0H2xPTVsvz58ZSMdvIG7t1QKI5MmGDGJkg7hi1MSbF5a7iCy3EIG39eaw/s400/SurveyPub07.jpg" width="400" /></a></div>
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<h2 style="clear: both; text-align: left;">
Checking the Results</h2>
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If you've got the URL (and the rights) over the Form, you'll be able to check on the results anytime by clicking on the responses part of the form. This gives you a nice summary.&nbsp; If you want details (names etc), click on the button marked <b>Open in Excel</b>.&nbsp;</div>
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<h2 style="clear: both; text-align: left;">
Other Uses</h2>
<div class="separator" style="clear: both; text-align: left;">
Just a reminder that this is one of those things that has a variety of other uses beyond simple acknowledgement.&nbsp; You can use it for all kinds of surveys and quizzes.&nbsp;</div>
</description><link>https://dominogavin.blogspot.com/2018/09/how-to-get-internal-policy.html</link><author>noreply@blogger.com (Gavin Bollard)</author><media:thumbnail xmlns:media="http://search.yahoo.com/mrss/" url="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEjkwiZyGkTN2Ucc3cBq8Swg5zexdy6sP5GCKKfm_YdIBOsziOPMf0RaA12UAfS-avBW1dpQah6VnllCmURG9jmdg6BkerCoXNmQwmkqum32l3kUmC3ggNSCH5-RsJvqBvgIa3YnFQ/s72-c/RWCBanner.jpg" height="72" width="72"/><thr:total>0</thr:total></item><item><guid isPermaLink="false">tag:blogger.com,1999:blog-17199472.post-3924371108668479985</guid><pubDate>Tue, 28 Aug 2018 05:33:00 +0000</pubDate><atom:updated>2018-08-28T15:33:18.149+10:00</atom:updated><category domain="http://www.blogger.com/atom/ns#">Calendar</category><category domain="http://www.blogger.com/atom/ns#">Email</category><category domain="http://www.blogger.com/atom/ns#">Office 365</category><category domain="http://www.blogger.com/atom/ns#">PowerShell</category><category domain="http://www.blogger.com/atom/ns#">Teams</category><title>How to Get your Microsoft Teams to Appear for mail and calendar operations</title><description><div class="separator" style="clear: both; text-align: center;">
<a href="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEjShWUY_w9KPoY-FwOM44_P12JK9iiIk0GxdCuB1cHpvAllJW19Zc3aWJa7I-qUhpakrWMFkXMZ4rMzKKl558JcAYeSpn1xn3vT_Um2roghY4WrPh32MxR7zTO0MZVF0diYodQjsw/s1600/OutlookTeams.jpg" imageanchor="1" style="margin-left: 1em; margin-right: 1em;"><img border="0" data-original-height="442" data-original-width="794" height="222" src="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEjShWUY_w9KPoY-FwOM44_P12JK9iiIk0GxdCuB1cHpvAllJW19Zc3aWJa7I-qUhpakrWMFkXMZ4rMzKKl558JcAYeSpn1xn3vT_Um2roghY4WrPh32MxR7zTO0MZVF0diYodQjsw/s400/OutlookTeams.jpg" width="400" /></a></div>
<b><i><br /></i></b>
<b><i>Depending upon your settings and circumstances, there's a chance that groups created in Microsoft Teams might play so well together.&nbsp;</i></b><br />
<b><i><br /></i></b>
<b><i>Specifically, your team might not be available for email.&nbsp; As it turns out, the teams ARE available... they're just hidden.&nbsp;&nbsp;</i></b><br />
<b><i><br /></i></b>
<i>and a little PowerShell is enough to coax them out.&nbsp;</i><br />
<i><br /></i>
<h2>
Our Example</h2>
In our example, the site is called Application Redevelopment and you can see from the screenshot that it appears in teams but not in outlook.<br />
<br />
<div class="separator" style="clear: both; text-align: center;">
<a href="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEgZznRKHuAf-HWjAbqO0zvpj8xUwkepIfQNbduFXjZ4wyuik7HkrWw3V3A6Yp5ngx6klm7MMl5lmxjF4loPFM6CdOfXyBSqHMVIkwa5AMlyl_2HIsr0SoGtm0bN7MeQSgWF4s7-Ng/s1600/AppRedev01.jpg" imageanchor="1" style="margin-left: 1em; margin-right: 1em;"><img border="0" data-original-height="804" data-original-width="1154" height="277" src="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEgZznRKHuAf-HWjAbqO0zvpj8xUwkepIfQNbduFXjZ4wyuik7HkrWw3V3A6Yp5ngx6klm7MMl5lmxjF4loPFM6CdOfXyBSqHMVIkwa5AMlyl_2HIsr0SoGtm0bN7MeQSgWF4s7-Ng/s400/AppRedev01.jpg" width="400" /></a></div>
<br />
<h2>
The PowerShell Commands</h2>
<h3>
Session Setup</h3>
The setup is as per usual;<br />
<span style="font-family: inherit;">Start PowerShell in Administrator Mode.</span><br />
<br />
<span style="font-family: Courier New, Courier, monospace;">Set-ExecutionPolicy RemoteSigned</span><br />
<br />
Press Y and Enter.<br />
<br />
<span style="font-family: Courier New, Courier, monospace;">$UserCredential = Get-Credential</span><br />
<br />
Enter your user name and password.<br />
<br />
Create the session.<br />
<br />
<span style="font-family: Courier New, Courier, monospace;">$Session = New-PSSession -ConfigurationName Microsoft.Exchange -ConnectionUri https://outlook.office365.com/powershell-liveid/ -Credential $UserCredential -Authentication Basic -AllowRedirection</span><br />
<br />
and activate it.<br />
<br />
<span style="font-family: Courier New, Courier, monospace;">Import-PSSession $Session</span><br />
<br />
<h3>
The relevant command.</h3>
The command we need to use is Set-UnifiedGroup and the format we're using is as follows.<br />
<br />
Set-UnifiedGroup -Identity "<span style="color: magenta;"><b>GROUPNAME</b></span>" -HiddenFromAddressListsEnabled:$false<br />
<br />
Where <b><span style="color: magenta;">GROUPNAME </span></b>is either the name of the group or the email address of the group.<br />
<br />
In this example, it's;<br />
<br />
<span style="font-family: Courier New, Courier, monospace;">Set-UnifiedGroup -Identity "Application Redevelopment" -HiddenFromAddressListsEnabled:$false</span><br />
<br />
You can use the groups email address if it's easier.<br />
Note that you can hide a Teams Group from email by ending in $true<br />
<br />
<h3>
Tidying Up</h3>
As usual, a tidy person will alway clean up their session.<br />
<br />
Remove-PSSession $Session<br />
<br />
and<br />
<br />
Exit<br />
<br />
<br />
<h2>
The Proof.&nbsp;</h2>
The screen shot below is probably enough proof.<br />
<br />
<div class="separator" style="clear: both; text-align: center;">
<a href="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEjoaZBVqd7sgLr2qKmSHrFUhxOstOz_zDcCwOYooJpKKg90Iajktp8Yl_DCmU3X8hCAiWXLCRJ5ncBMQg7q8BJ0vWviUyJ4ERmgTsYQKhR7iI6i4hqtQgckgdK243DIelVlYrmmiw/s1600/AppRedev02.jpg" imageanchor="1" style="margin-left: 1em; margin-right: 1em;"><img border="0" data-original-height="401" data-original-width="753" height="212" src="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEjoaZBVqd7sgLr2qKmSHrFUhxOstOz_zDcCwOYooJpKKg90Iajktp8Yl_DCmU3X8hCAiWXLCRJ5ncBMQg7q8BJ0vWviUyJ4ERmgTsYQKhR7iI6i4hqtQgckgdK243DIelVlYrmmiw/s400/AppRedev02.jpg" width="400" /></a></div>
<br /></description><link>https://dominogavin.blogspot.com/2018/08/how-to-get-your-microsoft-teams-to.html</link><author>noreply@blogger.com (Gavin Bollard)</author><media:thumbnail xmlns:media="http://search.yahoo.com/mrss/" url="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEjShWUY_w9KPoY-FwOM44_P12JK9iiIk0GxdCuB1cHpvAllJW19Zc3aWJa7I-qUhpakrWMFkXMZ4rMzKKl558JcAYeSpn1xn3vT_Um2roghY4WrPh32MxR7zTO0MZVF0diYodQjsw/s72-c/OutlookTeams.jpg" height="72" width="72"/><thr:total>0</thr:total></item><item><guid isPermaLink="false">tag:blogger.com,1999:blog-17199472.post-6256608484974023192</guid><pubDate>Fri, 24 Aug 2018 05:10:00 +0000</pubDate><atom:updated>2018-08-24T15:10:03.492+10:00</atom:updated><category domain="http://www.blogger.com/atom/ns#">Email</category><category domain="http://www.blogger.com/atom/ns#">Groups</category><category domain="http://www.blogger.com/atom/ns#">Office 365</category><title>Nesting Groups in Office 365</title><description><div class="separator" style="clear: both; text-align: center;">
<a href="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEixgzGkxrpSGUWx3YQVep1vVDlTFtZ0yjdQVZNYUpnYt2rjLBOosw-mQOeSnSq914gS1008DFIioUPLbJ85djDg1hMvKH_P0MKDP0Ymh1geOqA_em5EDTCSiNH6MpQ1M9608cOfvw/s1600/Nesting.jpg" imageanchor="1" style="margin-left: 1em; margin-right: 1em;"><img border="0" data-original-height="405" data-original-width="720" height="225" src="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEixgzGkxrpSGUWx3YQVep1vVDlTFtZ0yjdQVZNYUpnYt2rjLBOosw-mQOeSnSq914gS1008DFIioUPLbJ85djDg1hMvKH_P0MKDP0Ymh1geOqA_em5EDTCSiNH6MpQ1M9608cOfvw/s400/Nesting.jpg" width="400" /></a></div>
<div class="separator" style="clear: both; text-align: center;">
</div>
<b><i><br /></i></b>
<b><i>Nesting Groups has been a bit of a pain in Office 365 for a while now but there's apparently a few answers (and some updates on the way).&nbsp;&nbsp;</i></b><br />
<br />
<i>Here's a PowerShell method.&nbsp;</i><br />
<br />
<h2>
The Setup</h2>
To start with, we're going to create a group in Office365 Admin. It should be a <b>mail enabled security group</b>.<br />
<br />
In our example the group will be called;<br />
<br />
GRP MotherGroup<br />
and it will have an email address of MotherGroup@mydomain.com<br />
(obviously the domain will be different at your location).<br />
<br />
For the purposes of this exercise, you'll also want to create several groups to be nested.<br />
These are distribution groups and their names and emails for the purposes of our demonstration will be;<br />
GRP BabyGroup1&nbsp; babygroup1@mydomain.com<br />
GRP BabyGroup2&nbsp; babygroup2@mydomain.com<br />
GRP BabyGroup3&nbsp; babygroup3@mydomain.com<br />
GRP BabyGroup4&nbsp; babygroup4@mydomain.com<br />
<br />
<br />
<h2>
The PowerShell Commands</h2>
As usual, you'll want to run PowerShell in Administrator Mode.<br />
<br />
<span style="font-family: Courier New, Courier, monospace;">Set-ExecutionPolicy RemoteSigned</span><br />
Press Y and Enter.<br />
<br />
<span style="font-family: Courier New, Courier, monospace;">$UserCredential = Get-Credential</span><br />
You'll be prompted to logon with your user name and password.&nbsp; If you have multi-factor authentication enabled, you'll probably have a few extra hoops to jump through here.<br />
<br />
<span style="font-family: Courier New, Courier, monospace;">$Session = New-PSSession -ConfigurationName Microsoft.Exchange -ConnectionUri https://outlook.office365.com/powershell-liveid/ -Credential $UserCredential -Authentication&nbsp; Basic -AllowRedirection</span><br />
<br />
This creates the session<br />
<br />
<span style="font-family: Courier New, Courier, monospace;">Import-PSSession $Session</span><br />
<br />
This activates the session.<br />
<br />
The next command is specific to your group. It looks like this (boldfaced parts will be replaced).<br />
<br />
Add-DistributionGroupMember -Identity <b><your group="" name="" security=""></your></b> -Member <b><your distribution="" group=""></your></b><br />
<br />
<br />
If you're following our example, the commands would be as follows;<br />
<span style="font-family: Courier New, Courier, monospace;">Add-DistributionGroupMember -Identity MotherGroup@mydomain.com&nbsp;-Member babygroup1@mydomain.com</span><br />
<span style="font-family: Courier New, Courier, monospace;">Add-DistributionGroupMember -Identity MotherGroup@mydomain.com&nbsp;-Member babygroup2@mydomain.com</span><br />
<span style="font-family: Courier New, Courier, monospace;">Add-DistributionGroupMember -Identity MotherGroup@mydomain.com&nbsp;-Member babygroup3@mydomain.com</span><br />
<span style="font-family: Courier New, Courier, monospace;">Add-DistributionGroupMember -Identity MotherGroup@mydomain.com&nbsp;-Member babygroup4@mydomain.com</span><br />
<br />
<br />
As usual, because we're neat people, we remove our session before exiting...<br />
<span style="font-family: Courier New, Courier, monospace;">Remove-PSSession $Session</span><br />
<span style="font-family: Courier New, Courier, monospace;">Exit</span><br />
<br />
If you go into the Office 365 Admin console, you should be able to find your group, now with the nested subgroups below it. It's a painful process but it works.<br />
<br />
<div class="separator" style="clear: both; text-align: center;">
<a href="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEhPfoaUf0xS73QP6iedI66oKeBRypA5D7qtc6IA6NSnnSbrGXNM_PHqSDFYTvnPO0Azc1LXrW4QiBXnZEDz1laIdazE4-okgLSC6X8pglby-YmPbW65UAK-2deARHDVCX1oIpJygQ/s1600/NestedGroup.PNG" imageanchor="1" style="margin-left: 1em; margin-right: 1em;"><img border="0" data-original-height="768" data-original-width="711" height="400" src="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEhPfoaUf0xS73QP6iedI66oKeBRypA5D7qtc6IA6NSnnSbrGXNM_PHqSDFYTvnPO0Azc1LXrW4QiBXnZEDz1laIdazE4-okgLSC6X8pglby-YmPbW65UAK-2deARHDVCX1oIpJygQ/s400/NestedGroup.PNG" width="370" /></a></div>
<br /></description><link>https://dominogavin.blogspot.com/2018/08/nesting-groups-in-office-365.html</link><author>noreply@blogger.com (Gavin Bollard)</author><media:thumbnail xmlns:media="http://search.yahoo.com/mrss/" url="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEixgzGkxrpSGUWx3YQVep1vVDlTFtZ0yjdQVZNYUpnYt2rjLBOosw-mQOeSnSq914gS1008DFIioUPLbJ85djDg1hMvKH_P0MKDP0Ymh1geOqA_em5EDTCSiNH6MpQ1M9608cOfvw/s72-c/Nesting.jpg" height="72" width="72"/><thr:total>1</thr:total></item><item><guid isPermaLink="false">tag:blogger.com,1999:blog-17199472.post-5579779391714380785</guid><pubDate>Mon, 13 Aug 2018 23:16:00 +0000</pubDate><atom:updated>2018-08-14T09:16:40.201+10:00</atom:updated><category domain="http://www.blogger.com/atom/ns#">Office 365</category><category domain="http://www.blogger.com/atom/ns#">OneDrive</category><category domain="http://www.blogger.com/atom/ns#">Sharepoint</category><title>What can OneDrive, Synch and SharePoint File Libraries offer Business?</title><description><div class="separator" style="clear: both; text-align: center;">
<a href="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEgXp8bR8GOSQ6S1qGEIOhCY9KrDLZm1KoPL4sfGxNte_sGDeD2JpN21oc0F7fIw5i3X-8Bvs5lfibQPNKq-2UBcgJ3VvF77gRmiJasVlgBEK84gyUdBT_Yj2XSt4tGnI1iUOCdWnA/s1600/OneDriveConfusion.jpg" imageanchor="1" style="margin-left: 1em; margin-right: 1em;"><img border="0" data-original-height="430" data-original-width="730" height="235" src="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEgXp8bR8GOSQ6S1qGEIOhCY9KrDLZm1KoPL4sfGxNte_sGDeD2JpN21oc0F7fIw5i3X-8Bvs5lfibQPNKq-2UBcgJ3VvF77gRmiJasVlgBEK84gyUdBT_Yj2XSt4tGnI1iUOCdWnA/s400/OneDriveConfusion.jpg" width="400" /></a></div>
<b><i><br /></i></b>
<b><i>I do a lot of reading on the Microsoft tech boards and I find the information that Microsoft provides around OneDrive to be both confusing and lacking in detail. I wrote this post as a means of clearing up some of the confusion.&nbsp;&nbsp;</i></b><br />
<br />
<i>So, here's my interpretation and opinions on what OneDrive and File Libraries in SharePoint (via a proper Office 365 E3 or E5 subscription) can offer;</i><br />
<br />
<h2>
The Sync Client isn't all that Important</h2>
SharePoint file libraries can replace all of your networked drive needs and these facilities have come a long way in the last few years.<br />
<br />
<i>In fact, for the most part, SharePoint has finally eclipsed the need for the OneDrive Sync client.&nbsp;</i><br />
<br />
There's a few minor exceptions to this rule.<br />
<br />
<ul>
<li>You still can't easily "link" files, so if you have an excel file which updates its data from other excel files, it a real pain to add and install those connections -- and it's much easier if you have a local synced connection.<br /></li>
<li>Saving files in Office applications, Word, Excel, PowerPoint etc now works very well with pure SharePoint&nbsp; (finally... after the July 2018 updates). Unfortunately, the same ease of use does not apply with non-Microsoft products, such as NitroPDF, PhotoShop, or any of the other programs that use the old style windows dialog boxes. You'll need local sync if you plan to use these too.<br /></li>
<li>If you're often travelling and will need to work in places without an internet connection, then you're going to need your file available locally. For that you'll need OneDrive Sync.<br /></li>
<li>My personal favourite reason for using the OneDrive sync application is to sync only the corporate templates folders (and point your local Word's <i>Workplace Templates folder </i>to the synced folder)<br /></li>
</ul>
<i>If, on the other hand, all of your work is in Office and/or the web browser and if you're only working in places where there's an internet connection then you can safely forget OneDrive file sync.</i><br />
<br />
<br />
<h2>
It's All About SharePoint</h2>
Having your files stored in SharePoint will allow you to access them via any PC, Mac, tablet or phone anywhere in the world without the need for dedicated security infrastructure such as a VPN.<br />
<br />
Having your files there will also ensure that they are version controlled. This means that you can restore old versions of them if you overwrite or delete them -- up to about 90 days.&nbsp; If you need longer, you'll have to invest in backup solution like Veem, StorageCraft or Veritas.<br />
<br />
Internal and External sharing and Security can be achieved by storing your files in different SharePoint "sites" or in separate File libraries in a single SharePoint site, depending on how you set things up.<br />
<br />
<i>Essentially SharePoint's file library replaces all of your old-style network drives.</i><br />
<br />
<h2>
The OneDrive Sync Application</h2>
The OneDrive Sync Application will allow you to synchronise data between SharePoint File libraries and your computer.&nbsp; This is important if you need to access and modify files on the go without an internet connection.&nbsp; It's also a useful thing if you want to do local backups.&nbsp;<br />
<br />
Changes made to local OneDrive files will sync to the relevant SharePoint sites and to all other synched versions of the site (ie: to other people's synched copies on their own computers).&nbsp; Deletes are also synched meaning that if someone deletes their synched files their own computer, it will delete them off the network and off all other computers.&nbsp;<br />
<br />
<i>This makes the OneDrive sync application a bit of a liability -- and increases the importance of locking users out of the system once they leave employment.&nbsp;</i><br />
<br />
You can still restore files but prevention is better than a cure.<br />
<br />
Until very recently (late July 2018), you really needed to sync your files because saving directly from Word to SharePoint was ridiculously difficult.&nbsp; It's now changed and it's very easy, so the need for local OneDrive sync is drastically reduced.<br />
<br />
<table align="center" cellpadding="0" cellspacing="0" class="tr-caption-container" style="margin-left: auto; margin-right: auto; text-align: center;"><tbody>
<tr><td style="text-align: center;"><a href="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEiZnovHAs3IPVBLElqD9ToEXh3Rtvb79uKgKvn-kR3ddqysoOGA2BfPiB4iKNd3KE07hFK3Jwusm1KW97n6jDADKPJBOGIxdR49anAcmpkmprbbpdgeQGw_O-KMCuWiTRCRRonkHQ/s1600/ExcelSave.jpg" imageanchor="1" style="margin-left: auto; margin-right: auto;"><img border="0" data-original-height="669" data-original-width="868" height="307" src="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEiZnovHAs3IPVBLElqD9ToEXh3Rtvb79uKgKvn-kR3ddqysoOGA2BfPiB4iKNd3KE07hFK3Jwusm1KW97n6jDADKPJBOGIxdR49anAcmpkmprbbpdgeQGw_O-KMCuWiTRCRRonkHQ/s400/ExcelSave.jpg" width="400" /></a></td></tr>
<tr><td class="tr-caption" style="text-align: center;">Saving to SharePoint in Excel - Finding libraries has never been easier.</td></tr>
</tbody></table>
<br />
<i>In my opinion, it's recommended that you don't sync if you can help it as sync provides malware (and accidents) with an easier path to data on your server.</i><br />
<br />
<h2>
The OneDrive Folder&nbsp;</h2>
Not to be confused with the similarly named sync application, the OneDrive folder is actually for <i>personal</i> storage. If you have a home account like hotmail or outlook.com, you'll already have a personal OneDrive that you can use.&nbsp;<br />
<br />
If you're in a business with an Office 365 account, you'll also have a business-personal OneDrive. In the business, this is like your home drive on a network.&nbsp; Nobody else can see it and it's a great place to store things that you're working on but aren't ready to release yet,<br />
<br />
You can randomly share things out to other people from your home drive, so you have more flexibility than the old home drive concept.&nbsp; Depending upon your organisation's settings, you can also share files and folders outside of your business making the security on your personal OneDrive much more flexible than a SharePoint document library.<br />
<br />
<i>Of course, just because you can, it doesn't mean that you should. Don't be tempted to use your OneDrive in place of your main business folders. SharePoint is a much better bet.&nbsp;</i><br />
<br />
<br /></description><link>https://dominogavin.blogspot.com/2018/08/what-can-onedrive-synch-and-sharepoint.html</link><author>noreply@blogger.com (Gavin Bollard)</author><media:thumbnail xmlns:media="http://search.yahoo.com/mrss/" url="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEgXp8bR8GOSQ6S1qGEIOhCY9KrDLZm1KoPL4sfGxNte_sGDeD2JpN21oc0F7fIw5i3X-8Bvs5lfibQPNKq-2UBcgJ3VvF77gRmiJasVlgBEK84gyUdBT_Yj2XSt4tGnI1iUOCdWnA/s72-c/OneDriveConfusion.jpg" height="72" width="72"/><thr:total>0</thr:total></item><item><guid isPermaLink="false">tag:blogger.com,1999:blog-17199472.post-936675942981031695</guid><pubDate>Wed, 01 Aug 2018 01:06:00 +0000</pubDate><atom:updated>2018-08-01T11:06:20.036+10:00</atom:updated><category domain="http://www.blogger.com/atom/ns#">Groups</category><category domain="http://www.blogger.com/atom/ns#">Office 365</category><category domain="http://www.blogger.com/atom/ns#">PowerShell</category><title>How to Get the Members of an Office 365 Group via PowerShell</title><description><b><i>If you have a few big groups, you'll probably be asked to provide a list of their members on occasion. Like Notes, if you don't have a CRM on the front of your system, it's hard to get a list of group members that includes anything apart from their name... unless of course, you use PowerShell.</i></b><br />
<br />
<i>Note: If you're copying and pasting from this blog entry, it's worth pasting into notepad so that you can rejoin any lines before pasting into PowerShell. I only give you one command at a time, so it should all be on one line.</i><br />
<h2>
The Procedure</h2>
Start PowerShell (in Administrator Mode) and connect to Office 365<br />
<br />
<span style="font-family: Courier New, Courier, monospace;">Set-ExecutionPolicy RemoteSigned</span><br />
<br />
(and press Y <enter>)</enter><br />
<br />
<span style="font-family: Courier New, Courier, monospace;">$UserCredential = Get-Credential</span><br />
<br />
Enter your email address and password.<br />
<br />
<h3>
If you're using 2 Factor Authentication...</h3>
You'll need to open the&nbsp;Microsoft Exchange Online Powershell Module which should be on your desktop if you've followed the instructions (<a href="http://dominogavin.blogspot.com/2018/07/if-you-use-multi-factor-authentication.html" target="_blank">see this post</a>).<br /><br />Enter the following command (changing the email address to be your own)<br />
<br />
<span style="font-family: Courier New, Courier, monospace;">Connect-EXOPSSession -UserPrincipalName <b>myemail@mydomain.com</b> -ConfigurationName Microsoft.Exchange -ConnectionUri https://ps.outlook.com/powershell -Authentication Basic -AllowRedirection</span><br />
<br />
then...<br />
<br />
<span style="font-family: Courier New, Courier, monospace;">$Session = New-PSSession -ConfigurationName Microsoft.Exchange -ConnectionUri https://outlook.office365.com/powershell-liveid/ -Credential $UserCredential -Authentication Basic -AllowRedirection</span><br />
<br />
then<br />
<br />
<span style="font-family: Courier New, Courier, monospace;">Import-PSSession $Session</span><br />
<br />
I got a lot error text at this point (WARNING: Proxy creation has been skipped for the following command -- followed by a large list of yellow commands). I think you can get around this by entering a session instead of importing it but my PowerShell experience doesn't really stretch that far -- and the command works in any case, so there's no need. (yet).<br />
<br />
Make a note of your group's email address:&nbsp;<b>mygroupemail@mydomain.com</b><br />
and the path to a CSV file where you want to save the output.&nbsp;<b>C:\temp\MemberList.csv</b><br />
<br />
You'll want to change both of those bits in the next command.<br />
<br />
<span style="font-family: Courier New, Courier, monospace;">Get-DistributionGroupMember -Identity "<b>mygroupemail@mydomain.com</b>" | Export-csv <b>C:\temp\MemberList.csv</b> -NoTypeInformation</span><br />
<br />
<h3>
Cleaning up afterwards</h3>
<div>
Exit the session...</div>
<div>
<span style="font-family: Courier New, Courier, monospace;">Exit-PSSession</span></div>
<div>
<br /></div>
<div>
and then remove it.&nbsp;</div>
<div>
<span style="font-family: Courier New, Courier, monospace;">Remove-PSSession $Session</span></div>
<div>
<br /></div>
<div>
and then exit the PowerShell window.</div>
<div>
<span style="font-family: Courier New, Courier, monospace;">Exit&nbsp;</span></div>
<div>
<br /></div>
<h2>
Looking at the Output</h2>
<div>
The output of your command will be a CSV file that you can open in Excel. At first glance, it's probably not going to look very nice. It's got columns from A-DH but they're mostly empty. Here's how to clean it up, obviously the columns are subject to change whenever Microsoft feels like it but it's probably worth creating a Macro for.&nbsp;</div>
<div>
<br /></div>
<div>
<ul>
<li>Remove Columns A-C</li>
<li>Keep Column D and E (Identity and Alias)</li>
<li>Remove Columns F-G</li>
<li>Keep Column H (City)</li>
<li>Remove Column I</li>
<li>Keep Column J-L (Company,&nbsp; Country and Postcode)</li>
<li>Remove Columns M-AP</li>
<li>Keep Column AQ (First Name)</li>
<li>Remove Columns AR-AS</li>
<li>Keep Column AT (Last Name)</li>
<li>Remove Columns AU-BC</li>
<li>Keep Column BD (Phone)</li>
<li>Remove Columns BE-BF</li>
<li>Keep Column BG (Email)</li>
<li>Remove Columns BH-BL&nbsp;</li>
<li>Keep Column BM (State)</li>
<li>Remove Column BN</li>
<li>Keep Column BO (Position Title)</li>
<li>Remove Columns BP-CX</li>
<li>Optionally keep Columns CY-CZ (Create and Modify Dates)</li>
<li>Remove Columns DA-DH</li>
</ul>
</div>
<div>
<br /></div>
<div>
The result should be a usable spreadsheet.&nbsp;</div>
<div>
<br /></div>
</description><link>https://dominogavin.blogspot.com/2018/08/how-to-get-members-of-office-365-group.html</link><author>noreply@blogger.com (Gavin Bollard)</author><thr:total>0</thr:total></item><item><guid isPermaLink="false">tag:blogger.com,1999:blog-17199472.post-3337836897040835262</guid><pubDate>Tue, 31 Jul 2018 02:12:00 +0000</pubDate><atom:updated>2018-07-31T12:12:21.742+10:00</atom:updated><category domain="http://www.blogger.com/atom/ns#">Multi-Factor Authentication</category><category domain="http://www.blogger.com/atom/ns#">Office 365</category><category domain="http://www.blogger.com/atom/ns#">PowerShell</category><category domain="http://www.blogger.com/atom/ns#">Security</category><title>If you use Multi-Factor Authentication, you need another Module to connect PowerShell</title><description>Last week, following best practice guidelines, we switched to Multi-Factor Authentication. While it was a little painful at first, it's working well now for our admin team. I'm not sure if or when we'll push this out to our users. It might be too difficult for them.<br />
<br />
(in fact, personally, I think that <a href="https://www.androidpolice.com/2018/07/25/google-sell-hardware-2fa-solution-titan-security-key/" target="_blank">Google's token system</a> might be far easier)<br />
<br />
<div class="separator" style="clear: both; text-align: center;">
<a href="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEiC-u9pHOyXQB4LFCyhclS22xXVkEbef5WR9Hjww9FS56laTMagZBrDbth8TFdetXiDAbS_hToBOkoRu84c6Tp0LErBbiYAErsrTg78i0rZwjW8f5AH8t8BJPcUE18-RU7pF6SRWw/s1600/MFA.jpg" imageanchor="1" style="margin-left: 1em; margin-right: 1em;"><img border="0" data-original-height="367" data-original-width="730" height="200" src="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEiC-u9pHOyXQB4LFCyhclS22xXVkEbef5WR9Hjww9FS56laTMagZBrDbth8TFdetXiDAbS_hToBOkoRu84c6Tp0LErBbiYAErsrTg78i0rZwjW8f5AH8t8BJPcUE18-RU7pF6SRWw/s400/MFA.jpg" width="400" /></a></div>
<br />
In any case, as it turns out, we can't login to PowerShell now that MFA is running.<br />
<br />
A little searching provided the answer. We had to install an extension for PowerShell.&nbsp; The process is already <a href="https://www.jijitechnologies.com/blogs/exchange-online-powershell-module" target="_blank">very well documented</a>, so I won't go over here except to add one observation;<br />
<br />
<br />
<ul>
<li>You must install it via Edge (or possibly IE) -- it won't install via Chrome.&nbsp;</li>
</ul>
</description><link>https://dominogavin.blogspot.com/2018/07/if-you-use-multi-factor-authentication.html</link><author>noreply@blogger.com (Gavin Bollard)</author><media:thumbnail xmlns:media="http://search.yahoo.com/mrss/" url="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEiC-u9pHOyXQB4LFCyhclS22xXVkEbef5WR9Hjww9FS56laTMagZBrDbth8TFdetXiDAbS_hToBOkoRu84c6Tp0LErBbiYAErsrTg78i0rZwjW8f5AH8t8BJPcUE18-RU7pF6SRWw/s72-c/MFA.jpg" height="72" width="72"/><thr:total>1</thr:total></item></channel></rss>

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